Address:  150 N. 18th Ave Phoenix AZ 85007

Salary: $85,000 

Grade: 25

Closing Date: Open until Filled - First review of resumes will be on Monday March 24, 2025

The Enterprise Project Management Office Project Manager is responsible for overseeing multiple small to medium-sized projects, ensuring successful planning, execution, and completion. This role requires a balance of structured project management practices and the flexibility to develop new approaches as needed. The Project Manager works cross-functionally with various teams to define project goals, allocate resources, and resolve conflicts while proactively identifying and mitigating risks.

This is a hybrid position that may offer the ability to work remotely, within Arizona, based upon the department's business needs and continual meeting of expected performance measures. The successful candidate should be willing to come into the office on an as-needed basis. 

The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

-Responsible for project planning and execution, dedicating approximately 20% of their time to leading multiple small to medium-sized projects. This includes defining project missions, goals, deliverables, and success criteria while ensuring alignment with organizational objectives. They create project schedules, track progress, and adjust plans as needed to address changing priorities, maintaining a structured yet adaptable approach to project delivery.

-Stakeholder and customer management accounts for 15% of the role, requiring the Project Manager to engage with stakeholders, gather requirements, and set clear expectations. They respond promptly to customer needs, ensuring a customer-centric approach to problem-solving. By soliciting feedback and managing difficult stakeholder situations with professionalism, they foster strong relationships that enhance collaboration and project success.

-Risk and issue management is a critical function, occupying 10% of their responsibilities. The Project Manager proactively identifies potential risks, implements mitigation strategies, and monitors ongoing threats to project success. When necessary, they escalate significant issues to leadership and develop contingency plans to ensure project teams are prepared for potential obstacles.

-Budget and resource management constitute another 10% of the role, as the Project Manager oversees financial planning and resource allocation. They develop and monitor project budgets to ensure alignment with strategic objectives, recommend necessary equipment and software. By optimizing available resources, they contribute to overall efficiency and fiscal responsibility.

-Project team leadership and collaboration make up 10% of the job, requiring the Project Manager to facilitate teamwork across different functional areas. They work to resolve conflicts within and between teams while maintaining confidentiality and professionalism. Open to new ideas, they encourage innovative problem-solving and foster an environment where collaboration leads to effective project outcomes.

-Continuous improvement and process optimization take another 10% of the Project Manager’s focus. They routinely identify opportunities to enhance efficiency, reduce waste, and refine project methodologies. By implementing lessons learned and developing best practices, they contribute to the organization’s overall maturity in project management processes.

-Ensuring compliance and maintaining documentation account for 8% of their responsibilities. The Project Manager ensures that all projects adhere to organizational policies, established methodologies, and PMBOK & ADHS Enterprise Project Management Office standards. They create, update, and store project documentation, making critical records accessible for future reference and continuous process improvement.

-Testing and implementation support represent 7% of their time, as the Project Manager participates in design and testing phases to confirm project requirements are met. They work with teams to define service levels, oversee quality assurance, and coordinate training and transition plans to facilitate a smooth implementation process for end users.

-Reporting and communication take up the remaining 5% of the role, as the Project Manager provides leadership and stakeholders with regular updates on project progress, risks, and dependencies. They ensure transparency and alignment through structured reporting, keeping all relevant parties informed and engaged throughout the project lifecycle.

-Other duties as assigned as related to the position (typically 5% - 10%)

Knowledge of:

A solid understanding of project management principles, methodologies, and tools, including PMBOK standards. They should be knowledgeable about organizational policies, procedures, and best practices while effectively managing budgets, resources, risks, and stakeholder expectations to drive successful project execution and continuous improvement.

Skill in:

Should possess strong customer service, communication, and interpersonal skills, with the ability to balance, prioritize, and organize multiple tasks. They must excel in collaboration, problem-solving, and adaptability while demonstrating proficiency in project management, technical documentation, and leading teams to design and implement effective solutions.

Ability to:

The ability to lead projects independently, manage competing priorities, and adapt to changing requirements. They must think strategically and tactically, resolve conflicts, foster collaboration, synthesize feedback, and drive continuous improvement while ensuring alignment with organizational goals and maintaining strong stakeholder relationships.

Bachelor’s degree and at least three years of experience in project coordination and management or equivalent experience. A Certified Associate in Project Management (CAPM) or an Agile certification, such as Certified Scrum Master (CSM) or PMI Agile Certified Practitioner (PMI-ACP), is preferred. Experience in government project management, particularly in navigating regulatory requirements, public sector processes, and cross-agency collaboration, is highly beneficial.

Must possess a valid level one fingerprint clearance card issues pursuant to A.R.S.41-1758.07 or must apply for a level one fingerprint clearance card within seven working days after beginning employment.

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

The State of Arizona provides an excellent comprehensive benefits package including:
− Affordable medical and dental insurance plans
− Paid vacation and sick time
− Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
− 10 paid holidays per year
− Wellness program and plans
− Life insurance
− Short/long-term disability insurance
− Defined retirement plan
− Award winning Infant at Work program
− Credit union membership
− Transit subsidy
− ADHS Student Assistance Pilot Program

By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.

Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

To help you build a financially secure future, the State makes monthly contributions to finance your retirement benefit. The State will contribute to the ASRS in an amount equal to your contribution. In other words, you and the State will each pay 50% of the total cost of the benefit. New State employees have a 27-week wait period for contributions to begin.

The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling (602) 542-1085. Requests should be made as early as possible to allow sufficient time to arrange the accommodation. DHS is an Equal Employment Opportunity Employer. All newly hired employees will be subject to E-Verify Employment Eligibility Verification.