Address: 6405-STATEWIDE PERMITS
1801 W Jefferson Street
Phoenix AZ 85007

Salary: $ 70,000.00 - $ 80,000.00 
Anticipated Salary: $ 75,000.00

Grade: 22

Closing Date: 04/01/2025

This role entails a significant degree of independent judgment and leadership, offering expertise and support to District offices, various agency divisions, and local governments. The individual represents the Arizona Department of Transportation (ADOT) to a diverse array of external stakeholders. This position oversees the operations of the Statewide Permit group, which encompasses Class C Over-Dimensional Load, Outdoor Advertising (Billboard), and Film permits, all within the Broadband Office of the Infrastructure Delivery and Operations (IDO) Division. Additionally, it involves providing information and making recommendations to Executive Leadership concerning the Statewide Permit Program.

The role also leads the Statewide Encroachment Permits Team to ensure consistency in permitting processes across the state while delivering support services to each district. Furthermore, this position is responsible for reviewing and analyzing legislation, statutes, and regulations pertinent to each program, and it assists Government Relations in addressing inquiries from constituents, the Director's office, and the Governor's office.

Model ADOT values through leading, coaching and developing problem solvers to implement and sustain a continuous improvement culture. Leaders are accountable, transparent, and communicative as they foster an inclusive, diverse, and safe environment.

This position may offer the ability to work remotely, within Arizona, based upon the department's business needs and continual meeting of expected performance measures.

The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

Manages the functions of the Statewide Permits Office, encompassing the Statewide Encroachment Permits Program, the Outdoor Advertising Program, and the Class C Permits Program. Responsible for the development and maintenance of databases pertinent to these programs. Designs and implements associated training initiatives. Supervises the tasks and responsibilities of technicians and consultants to ensure they are in accordance with the objectives of the Aeencv.

Conducts research and analysis of data pertinent to the program and offers recommendations. Oversees the legal, engineering, and technical specifications for each program's subjects. Ensures that the information presented is clearly articulated and complies with the legal and statutory obligations mandated by the Governor's Regulatory Review Council (GRRC) and the Attorney General's Office. Compiles citations and case files.

Engages with stakeholders and participates in meetings concerning the programs. Conducts analysis, manages, and enforces the regulations specific to outdoor advertising control1 encroachments, and over-dimensional loads, as well as administrative proceedings1 appeals1 contracts, intergovernmental agreements, and permits. Ensures that any changes to regulations and policies are made available for public feedback.

Develops and coordinates activities within the section, encompassing budget management and consultant services; ensures the precision of technical information supplied by consultants in accordance with the specifications outlined in statutes, regulations, and federal mandates.

Performs site visits across the district and administers public surveys to assess the effectiveness of programs and to guarantee the equitable implementation of the statewide adopted program mission and objectives. Undertakes field inspections as required.

Other duties as assigned as related to the position.

Knowledge:
-Principles and practices of administration with emphasis on office management, fiscal management, budgetary controls and relations.
-General administrative services.
-Applicable Arizona Revised Statutes, Arizona Administrative Code, Code of Federal Regulations.
-Collection, analysis, and interpretation of data; visual management.
-Computer applications and software.
-Principles and practices of administration;budget control, and office management.

Skills:
-Communication, both oral and written and interpersonal relations.
-Planning, coordination, time management, and organization.
-Ability to multi-task while handling complex and administrative and legal issues.
-Leadership, team building and supervision.
-Stakeholder management and setting expectations.
-Developing scopes of work Problem Solving.
-Developing effective standard work and methods for improvement.
-Google Workplace; creating spreadsheets and visual presentations to relay important data and findings.
-Negotiating compliance with customers that are in violation of policy or regulation.
-Planning and organizing with emphasis on developing the appropriate strategies.

Ability:
-Manage a comprehensive program for the Department.
-Manage multiple projects and coordinate staff activities to complete assignments and attain goals.
-Delegate and coordinate activities between multiple areas to achieve Department goals.
-Establish reporting and audit criteria to ensure program compliance.
-Perform complex analytical work to communicate findings both verbally and in writing.
-Self-motivated and take initiative by anticipating customers needs and following through an assigned tasks.
-Communicate with staff and external customers in an effective and positive manner using verbal and written methods.
-Provide a high level of independent judgement, leadership and expertise.
-Ability to coach and develop employees, including continuous improvement practices and principles

2 or more years experience with processing permits.

This position requires driving or the use of a vehicle as an essential function of the job and the following requirements apply. Any employee operating a motor vehicle on State business must possess and retain a current, valid class-appropriate driver’s license, complete all required training, and successfully pass all necessary driver’s license record checks. The license must be current, unexpired, and neither revoked nor suspended. Employees who drive on state business are subject to driver’s license record checks, must maintain acceptable driving records, and must complete all required driver training. An employee who operates a personally owned vehicle on state business shall maintain the statutorily required liability insurance (see Arizona Administrative Code (A.A.C.) R2-10-207.11).

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

The Arizona Department of Administration offers a comprehensive benefits package to include:
• Sick leave
• Vacation with 10 paid holidays per year
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
• Health and dental insurance
• Retirement plan
• Life insurance and long-term disability insurance
• Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance

By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.

Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Mandatory participation in the Arizona Retirement System (ASRS) is required.

For questions about this career opportunity, please contact ADOT Human Resources Recruitment via email at srecruitment@azdot.gov or phone call at (602) 712-8188 option 2.

The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling (602) 712-8188 option 3. Requests should be made as early as possible to allow sufficient time to arrange the accommodation. ADOT is an Equal Employment Opportunity Employer.