Papago Park Military Reservation (PPMR), Phoenix, AZ

Salary: $17.6821 - $24.7085 per hour (DOE) 

Grade: 19

Closing Date: 4/23/2025

The Program Project Specialist 2 position is located at the Arizona Army National Guard (AZ ARNG) / Construction and Facilities Management Office (CFMO) / Planning and Programming Department. As a team member this position will be working under the supervision of Planner III with no supervisory responsibilities. The Program Project Specialist 2 works directly with another Program Project Specialist 2 to maintain accurate State and Federal Real Property Inventories (RPI), making them auditable per the Chief Financial Officers Act (CFOA) of 1990 (Public Law 101-576) and Federal Real Property Asset Management (Executive Order 13327), under the guidance of Army Regulations (AR 405-45) and the associated Department of the Army Pamphlet (DA PAM 405-45).

• Manages Real Property (RP) Accountability; Collect, and analyze facility and construction documentation; Review for completeness and accuracy; Complete Real Property audit files; File reviewed/approved documentation into the Facility Information Folder (FIF); Make appropriate database adjustments to reflect current real property status.
• Physical Inventory; Plan schedule and coordinate site visit locations, map and order assets for review; Travel to in-state locations and verify Real Property Inventory (RPI); Develop list of exceptions, and generate documentation to reconcile any disparities in data on-hand and data collected; File reviewed/approved documentation into the Facility Information Folder (FIF); Make necessary database adjustments; Assist with Army Stationing Installation Plan (ASIP) inputs and edits. Confirm units during Site Visits; Works with Program project Specialist II to establish objectives and goals based on analysis of metrics and input from Supervisor; assists in determining the best use of resources and time to achieve goals and objectives, on schedule, as required by National Guard Bureau, or Planning and Programming Supervisor(s).
• Historical Real Property Documentation Review; Conduct research on historical and other records pertaining to Real Property assets; Determine audit documentation shortfalls; Generate new documentation based on research for approval and signature; File reviewed/approved documentation into the Facility Information Folder (FIF); Make database adjustments as necessary.
• Interdepartmental/intradepartmental assistance; Conduct training and assist Project Managers in the correct preparation of Real Property documents; Assist with the generation and review of documentation required of project managers to complete the Real Property record of new assets; Track the status of Real Property Actions by project; Develop and execute PRIDE Web and Real Property training for departments both internal and external to the FMO as needed; Prepares analyses and reports

Knowledge of:
• Principles, practices, methods and techniques of technical facility documentation.
• Knowledge of contract and construction documentation.
• Knowledge of Real Property accountability methods, techniques, regulations, practices.
• Familiarity with Arizona National Guard facilities and Arizona geography.
• The principles and practices of managing Real Property documents (both paper and electronic).
• Knowledge of Uniform standards for Real Property valuation.
• Knowledge of computer based Real Property activities/programs.
• Principles and practices of public administration with emphasis on Real Property accountability.
• Applicable program regulations, objectives, standards and procedures.
• Management and procedures analysis techniques and principles.

Skilled in:
• Performing difficult work in web-based Real Property systems.
• Working with public agencies to assist with Real Property accountability.
• Working with a number of detailed matters simultaneously and solving problems of complexity.
• Analyzing various Real Property documents and determining the relationship of one to another and the conditions which may affect accurate inventory management.
• Understanding and using a variety of Real Property accountability documents including contracts, forms, databases.
• Making logical and well-supported recommendations and decisions.
• Preparing clear accurate and logical reports.
• Composing memorandums that conform to a predefined format.
• Assisting with site inspections for inventory purposes.
• Entering, tracking and producing facility data from existing databases.
• Delivering oral and written presentations.

Ability to:
• Understand and work with programs and procedures to effectively support the Real Property section of the Arizona Army National Guard (AZ ARNG) Construction & Facilities Management Office (CFMO).
• Apply multi-disciplinary and multi-tasking approach to diverse and complex situations.
• Plan, organize and execute the work necessary for Real Property accountability.
• Collect, analyze and interpret various data.
• Ability to effectively communicate with many types of people from many offices and agencies.
• Ability to ensure compliance with Army and National Guard regulations and policies.
• Establish and maintain effective working relationships with other.
• Express oneself effectively both orally and in writing.
• Work in an environment of high-volume and heavy workload.
• Manage time effectively.
• Develop procedures, analyze problems and design effective plans for program improvement.

Desired qualifications include any combination of experience, education, and training that meets the knowledge, skills, and abilities as described. The preferred candidate should have a minimum of 1 year experience in Real Property accountability, records auditing and database management.

Special Job Requirements:
• This position requires possession of and ability to retain a current, valid state-issued driver's license appropriate to the assignment. Employees who drive on state business are subject to driver's license record checks, must maintain acceptable driving records and must complete any required driver training (see Arizona Administrative Code R2-10-207.12.)
• In State travel required.
• Individual is required to pass a criminal background investigation.

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

The State of Arizona offers a comprehensive benefits package to include:
• Sick leave
• Vacation with 10 paid holidays per year
• Health and dental insurance
• Retirement plan
• Life insurance and long-term disability insurance
• Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance

Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Eligible DEMA employees participate in excellent retirement programs provided by the Arizona State Retirement System (ASRS) and for fire personnel the Public Safety Personnel Retirement System (PSPRS).

If you have any questions, please feel free to contact hr@azdema.gov.
DEMA is a smoke-free work environment.
ADA/EEO Employer
The State of Arizona is an Equal Opportunity and Reasonable Accommodation Employer