ALJ Division

Address:  800 W Washington St.

 Phoenix,  AZ  85007

Hourly : $25.9635

Grade: 19

Closing Date: April 30, 2025

We are currently seeking a talented, versatile, and dedicated Administrative Service Officer to join our Administrative Law Judge (ALJ) Division in Phoenix, Arizona. Put your legal and office experience to good use by contributing to a noble mission: to protect the life, health, safety, and welfare of Arizona’s employees.

The ALJ Division is the administrative tribunal of the Industrial Commission. Its mission is to resolve all disputes coming before it efficiently and equitably, and has jurisdiction over disputes that arise under the Arizona Workers’ Compensation Act and the Arizona Minimum Wage Act. It is also authorized to resolve disputes referred from other State Agencies.

The purpose of the Administrative Services Officer 1 position is to provide the necessary administrative support for the Administrative Law Judge (ALJ) Division.

This position may offer the ability to work remotely, within Arizona, based upon the department's business needs and continual meeting of expected performance measures.

The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

Essential Duties and Responsibilities include but are not limited to:

This position will review maintain confidential files, compose legal notices, orders and correspondence, mangers judicial calendar and cases.

This position will also train legal secretary personnel regarding ALJ cases management document production, database utilization, general ALJ secretarial responsibilities and duties ALJ document management.

Prepares ALJ statistical reports.

Perform secretarial and procurement duties, to include researching and reconciling vendor invoices as well as ordering supplies and equipment.

This position will collaborate with MIS and vendors in the development and administration of the system application for electronic filing and portal access.

Knowledge in:

Arizona Workers' Compensation laws, rules and regulations
ALJ Division workflows, sequences and patterns.
Windows, Google, Word and Excel.

Skills in:

Excellent analytical problem solving skills
Oral and written communication skills.
Developing spreadsheets and creating statistical reports.

Ability to:

Effectively manage projects and meet deadlines.
Manage heavy workload with high level of accuracy and production.
Interpret and manage ALJ case management transaction histories, and workflow reports.
Develop spreadsheets and create statistical reports to analyze ALJ data.
Effectively develop training curriculum and provide training to Legal Secretary personnel.
Recognize and engage those with different backgrounds, characteristics, and perspectives to bridge gaps in understanding of differing viewpoints, as well as ensuring persons with diverse perspectives are given the opportunity to collaborate and provide input.

Experience working with judicial case management systems; high level working knowledge of Salesforce and Box a plus.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.

For a complete list of benefits provided by The State of Arizona, please visit our benefits page

You will be eligible to participate in the state employee health/disability insurance plan, and you are required to participate in the Arizona State Retirement System (ASRS). ASRS participation may begin immediately or upon your 27th week of employment. Contributions are matched by the employer.

If you have any questions, please feel free to call 602-542-5559 or email HR@azica.gov for assistance. The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer.