Address:  Claims Division - Administration/File Room
800 W. Washington Street, Phoenix, 85007

Salary: $64,101.00

Grade: 21

Closing Date: Open Until Filled

This position will work closely with the Claims Manager to oversee daily operations and staff of the Industrial Commission of Arizona Claims Division to create and maintain a positive team culture focused on continuous improvement and employee engagement; Implementation of short-term and long-term strategies to ensure that the Commission meets its statutory obligations in these areas as set forth in A.R.S.§ 23-901 et seq (Arizona Workers' Compensation Act) and all other applicable laws and rules. This position will supervises direct and indirect reports in compliance with all rules, regulations, procedures, state personnel statutes and regulations, and performs other duties and responsibilities described herein.

This position manages the Insurance & Administration teams of the Claims Division and demonstrates and understanding of applicable Workers Compensation statutes, rules and case laws. This position will also serve as a subject matter expert on the State of Arizona and Claims Division records retention.

This position is responsible for guiding the day to day operations of the Claims Division's daily operations

This position may offer the ability to work remotely, within Arizona, based upon the department's business needs and continual meeting of expected performance measures.

The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

Essential Duties and Responsibilities include but are not limited to:
● providing assistance, training and oversight of staff to ensure work is performed accurately and timely in compliance with Arizona workers’ compensation laws.
● Works to build a culture of team cohesiveness and employee engagement.
● Management of assigned section(s) including, establishing metrics that defines acceptable levels of performance and establish monthly targets for each metric.
● Review performance against those metrics and targets and takes action when targets are not achieved.
● Support continuous improvement efforts that improve the overall operations of the division and agency while providing a greater return to the State of Arizona.
● Develop, implement and monitor process and procedures to ensure compliance with Arizona workers' compensation laws. Improves and/or creates Standard Work guidelines.
● Generate, review, and analyze various claims reports to identify performance measures and claims trends.
● Supervise assigned employees to ensure compliance with all rules, regulations, procedures, state personnel statutes and regulations.
● Establishes and communicates performance standards and objectives.
● Conducts ongoing performance feedback and annual appraisals.
● Perform claims audits.
● Analyze results and develop and implement training for internal and external customers;
● Conduct workshops at the annual Claims Seminar and participates in the ICA Seminar
● Evaluate and coordinate safety and health visits received in the ADOSH Phoenix Office for high hazard industries or small businesses then distribute to appropriate consultant for scheduling.

Knowledge of
● Arizona workers’ compensation statutes, rules of procedure, regulations, Court of Appeals and Supreme Court decisions regarding workers’ compensation law.
● Basic Medical terminology.
● Basic English
● Basic Mathematics
● General knowledge of other state agencies, such as Department of Insurance and its role in the workers’ compensation process;
● Process and information management principles and practices, including the use of technology to improve processes.
● Federal Employment laws; Family Medical Leave Act, Americans with Disability Act, HIPAA and Social Security rules and regulations as they might relate to workers’ compensation issues.
● Knowledge of the insurance industry claims adjusting standards and practices.

Skills in
● Effectively able to communicate verbally and in writing to resolve disputes with interested parties.
● Master-level analysis of insurance, medical and legal documents.
● Review and interpret laws, rules, procedures and court decisions
● Strong critical thinking skills
● Time Management
● Initiative and attention to detail
● Strong focus on customer service
● Strong leadership, management and supervisory skills
● Strong organizational, planning, and analytical skills.
● Business process acumen, management skills to include work flows and information management.
● Strong verbal and written communication skills.
● Advanced computer skills, including database and view center systems, and Microsoft Office programs.
● Instructional training and presentation skills.

Ability to
● Perform job responsibilities incorporating lean management and principles of the Arizona Management System.
● Interpret complex claim files
● Manage heavy workload with high level of accuracy and production
● Learn computer systems and applications
● Work well within a diverse and inclusive office environment
● Manage time effectively and meet deadlines
● Adapt to changing circumstances
● Demonstrate initiative and attention to detail
● Exercise discretion and judgment
● Works well under pressure
● Plan, direct and evaluate employee performance and build a strong, positive team culture.
● Analyze and resolve complex insurance claims matters with claimants, attorneys, employers, insurance carriers and third party administrators.
● Establish goals and drive results.
● Analyze statistical data and develop reports.
● Effectively train internal and external customers in small and large group settings.

Ideal candidates will have:
• Bachelors in Business Administration or Public Administration is preferred. Equivalent
work experience in Arizona Workers Compensation, records retention procedures,
employee management, and the design, development and/or implementation of
procedures, manuals, educational materials and work flow may be substituted.

• AZ Driver’s License Required
In-State travel is required. Requires possession of and ability to retain a current, valid state-issued driver's license appropriate to the assignment. Employees who drive on state business are subject to driver's license record checks, must maintain acceptable driving records and must complete any required driver training (see Arizona Administrative Code R2-10-207 (12). Employees may be required to use their own transportation, as well as maintaining valid motor vehicle insurance and current Arizona vehicle registration; however, mileage will be reimbursed.

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

The Industrial Commission of Arizona offers a comprehensive benefits package to include:
Sick leave
Vacation with 10 paid holidays per year
Health and dental insurance
Retirement plan
Life insurance and long-term disability insurance
Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance

By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.

Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

You will be eligible to participate in the state employee health/disability insurance plan, and you are required to participate in the Arizona State Retirement System (ASRS). ASRS participation may begin immediately or upon your 27th week of employment. Contributions are matched by the employer.

If you have any questions please feel free to call 602-542-5559 or email HR@azica.gov for assistance.