Land Disposition Administrative Specialist

Job no: 534294
Position type: Full-time
Location: REMOTE OPTIONS, PHOENIX
Division/Equivalent: STATE OF AZ
School/Unit: LAND DEPARTMENT
Department/Office: LD-CLSS-Commercial Lease and Sales Section
Categories: Real Estate and Land Management

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ARIZONA STATE LAND DEPARTMENT

Since its inception in 1915, the Arizona State Land Department has been entrusted with managing approximately 9.2 million acres of State Trust lands scattered throughout Arizona. The Common Schools (K-12) are the largest beneficiary entitled to approximately 87% of the land and receiving close to 90% of State Trust Land revenues. Through the application of sound stewardship, and effective business management principles, the Land Department can succeed in its mission of responsibly managing the assets of a multi-generational perpetual Trust in alignment with the interests of the beneficiaries and Arizona’s future. Are you ready to join us in our mission?
Please apply today!
For general information, visit our website: www.azland.gov
1110 W. Washington St, Phoenix, AZ 85007

Land Disposition Administrative Specialist

(Commercial Real Estate)

AZ STATE LAND DEPARTMENT

Job Location:

1110 W. Washington Street

Phoenix, Arizona 85007

Posting Details:

Salary: $50,000 - $60,000 

Grade: 20

Open Until Business Needs Are Met

Job Summary:
The Arizona State Land Department manages over 10,000 leases, permits, rights of ways, sales and other contracts relating to the management, use and disposition of 9.2 million acres of State Trust lands. State Trust lands are lands granted to the State of Arizona pursuant to the federal Enabling Act. These lands are held in Trust for the common public schools and 13 other public institutions. Any use or disposition of State Trust lands must benefit the Trust's beneficiaries.
 
Under the guidance of the Real Estate Division's Section Managers, the Land Disposition Administrative Specialist prepares a variety of documents associated with land and rights-of-way auctions, including lease instruments, certificate of purchase contracts, patent deeds, and section reports. The position assists in the management and implementation of administrative processes for the Section, including the processing of commercial land sale and leasing applications of low to mid-level complexity and of a diverse nature. These projects have high priority, visibility and revenue generating potential for the Trust. 
 
The Land Disposition Administrative Specialist will manage or assist in the preparation, research and execution of tasks associated with the successful completion of specific land disposition transactions, as well as planning, development, analysis, and maintenance of the Section's overall application portfolio. The position concentrates on a high ratio of team versus individual projects. This includes coordinating the efforts of internal staff professionals; and potentially outside consultants, appraisers, city, and county staff. The position is responsible for evaluating and resolving issues of mid-level sensitivity consistent with plan or project objectives and goals.
 
This position may offer the ability to work remotely, within Arizona, based upon the department's business needs, the employee's effectiveness in-office, and continual meeting of expected performance measures.
 
Job Duties:
  • Accurate and timely preparation of a variety of documentation, including commercial lease instruments, certificate of purchase contracts, patent deeds, and other related documents.
  • Processes low to mid-level complex files related to land sales and leases; makes recommendations relative to land disposition alternatives and specific elements of each disposition; and coordinates and attends meetings with lessees/applicants, State Land Department staff, and other agencies and organizations.
  • Accurate and timely maintenance of Division records and files. Assists in the screening/handling of Division calls and visitors.
  • Applies the principles, theories, and concepts of the Arizona Management System by actively participating in group huddles and electronic huddle board updates; continually identifying areas for process and quality improvement; and adhering to established standard work and procedures.
  • Responds to all phone, e-mail, and written inquiries regarding policies and procedures for land sale and commercial lease applications.
  • Other duties as assigned as related to the position. 
Knowledge, Skills & Abilities (KSAs):

Knowledge of:

• Principles and practices of commercial real estate analysis and disposition; land use planning and management; and associated laws, rules and regulations.
• Practices and procedures used in property management.
• Methodology and documentation associated with the acquisition of property, including a thorough knowledge of negotiation proceedings.
• Principles of project management and coordination.
• Purchase contracts; evaluation and execution of commercial leases.
• Basic knowledge of American Land Title Association (ALTA) surveys, Environmental Site Assessment reports, property appraisals, rights of way easements, and the interpretation of engineering and/or delineation drawings.

Skills In:
• Advanced verbal and written communication.
• Location and selection of the most appropriate guidelines for frequent and variable circumstances.
• Advanced organizational proficiency in coordinating the activities and efforts of land disposition agents.
• Negotiation techniques to obtain support, cooperation, and timely action or change from involved parties.
• Establishing and assessing program objectives and performance goals.
• Establishing and maintaining effective working relationships with various levels of government, business officials, and the general public.
• Advanced Microsoft Word, Excel, PowerPoint.
 
Ability To:
• Establish performance goals and assess progress toward their achievement.
• Write detailed reports, maintain records, and manage multiple tasks concurrently.
• Determine the effects of multi-disciplined uses and damage to State Trust land real property values.
• Read and interpret legal descriptions and map orientation, on hard copy and electronic documentation, as well as in the field.
• Exercise appropriate personal judgment within the guidelines of recognized laws, rules, procedures, and policies affecting the overall management of State Trust lands.
 
Selective Preference(s):
 
· A minimum of two years of progressively responsible exp. w/commercial lease contracts, agency rules/regulations, legal descriptions, and natural resources disciplines.
· A Bachelor's degree in Finance, Real Estate, Business Admin, Urban Planning, Public Admin, or related field.
· Experience in commercial RE transactions, real estate management, and/or comparable.
· AZ RE license and Paralegal certification preferred.
 
Pre-Employment Requirements:
  • Requires possession of and ability to retain a current, valid state-issued driver’s license appropriate to the assignment. Employees who drive on state business are subject to driver’s license record checks, must maintain acceptable driving records and must complete required driver training. (Refer to Arizona Administrative Code R2-10-207.12.)
  • All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).
Benefits:

• 10 paid holidays per year
• Paid Vacation and Sick time off (13 and 12 days per year respectively) - start earning it your 1st day (prorated for part-time employees)
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child
• Other Leaves - Bereavement, civic duty, and military
• A top-ranked retirement program with lifetime pension benefits
• A robust and affordable health insurance plan, including medical, dental, life, and disability insurance

• Participation eligibility in the Public Service Loan Forgiveness Program (must meet qualifications)
• RideShare and Public Transit Subsidy
• A variety of learning and career development opportunities.

For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Retirement:

Lifetime Pension Benefit Program
• Administered through the Arizona State Retirement System (ASRS).
• Defined benefit plan that provides for life-long income upon retirement.
• Required participation for Long-Term Disability (LTD) and ASRS Retirement plan.
• Pre-taxed payroll contributions begin after a 27-week waiting period (prior contributions may waive the waiting period).

Deferred Retirement Compensation Program
• Voluntary participation.
• Program administered through Nationwide.
• Tax-deferred retirement investments through payroll deductions.

Contact Us:

If you have trouble applying for this position, please email HRIShelpdesk@azdoa.gov for assistance.

Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by contacting ASLD Human Resources at 602-542-2629. Requests should be made as early as possible to allow time to arrange the accommodation.

Arizona State Government is an AA/EOE/ADA Reasonable Accommodation Employer.

Advertised: US Mountain Standard Time
Application close:

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