Educator Preparation and Certification Section

Phoenix Location

Salary: $50,000 - $56,000 

Grade: 19

Closing Date: 06/29/2025

• This position will be responsible for assisting the DAS and Directors with planning, report preparation, and special projects, as well as preparing materials for trainings, presentations, ordering supplies, unit communication through email, phone, and online platforms, and office coordination.
• Rare in-state travel is required for this position.

The Arizona Department of Education currently utilizes a hybrid work environment, with up to two days of remote work (contingent upon business needs). Candidates should apply with an ability and willingness to work in-office up to five days per week as business needs necessitate.

• Assist the Deputy Associate Superintendent and Directors with planning various special projects that include gathering data and information, compiling and arranging the information for administrative and technical reports and proposals
• Assist with developing monitoring and evaluation procedures for new and ongoing programs, as well as conducting research for special projects utilizing the Certification system, the Teacher Input Application, and other ADE databases as requested
• Assist the planning and coordination for unit trainings, presentations, and communication through email, phone, print, and online platforms
• Prepare and edit correspondence for trainings and presentations as well as special events or projects
• Assist with registration and evaluation of trainings and presentations, as well as generating and maintaining accurate records
• Manage ongoing events and presentations that may include travel procedures, procurement, printing, and coordination of calendars
• Assist with the unit's budget for the fiscal year; maintain accurate records, and follow agency processes for requisitions and Purchase Orders
• Coordinate office operations for the Phoenix and Tucson offices, including procurement, and purchasing office supplies
• Ensure maintenance and repairs for phones, computers, copier and printers; maintain accurate records
• Assist with preparation of funding proposals and grant applications when necessary
• Schedule meetings, process travel expense reports, and assist with Public Records Requests
• Assist with the develop of operating procedures, 1-pagers, and manuals for internal and external stakeholders that relate to the units of Certification, Educator Prep Programs, and Recruitment and Retention

Knowledge in:
• Project planning
• Budget and report preparation
• Correspondence
• Research
• Coordinating and planning meetings
• General office machinery
• Clerical routines and procedures

Skills in:
• Organizational skills
• Multi-tasking
• Customer service
• Effective and positive verbal and written communication
• Operating procedures
• Effectively meeting deadlines and time constraints
• Intermediate skill in using Microsoft Outlook, Word, and Excel, PowerPoint, Office 365, and Teams

Ability to:
• Plan, coordinate, analyze, and establish priorities
• Prioritize time and objectives
• Effectively communicate via correspondence including memorandums, e-mail, and verbally to constituents, ADE staff, and stakeholders
• Problem solve and task analyze and respond accordingly
• Demonstrate a consistent high level of collaboration and communication with internal and external stakeholders

Preference will be given to those applicants with:
• Knowledge of the Arizona State Statutes, Title 15, AZ State Board of Education rules and regulations pertaining to educator certification
• Understanding of current policies and procedures of the AZ Department of Education including:
o AZ state statutes (Title 15)
o AZ State Board of Education rules and regulations including Higher Education pertaining to educator certification

• Offers are contingent upon successful completion of all background and reference checks, required documents and, if applicable, a post-offer medical/physical evaluation.

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

The State of Arizona provides an excellent comprehensive benefits package including:

• Affordable medical, dental, life, and short-term disability insurance plans
• Top-ranked retirement and long-term disability plans
• Ten paid holidays per year
• Vacation time accrued at 4.00 hours bi-weekly for the first 3 years
• Sick time accrued at 3.70 hours bi-weekly
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
• Deferred compensation plan
• Wellness plans

Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

You will be required to participate in the Arizona State Retirement System (ASRS) upon your 27th week of employment, subject to waiting period. On or shortly after, your first day of employment you will be provided with enrollment instructions and effective date.

The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling (602) 542-3186 or emailing Human.Resources@azed.gov. Requests should be made as early as possible to allow sufficient time to arrange the accommodation.