Sharlot Hall Museum

415 West Gurley Street

Prescott, Arizona 86301

Annual Salary: $55,000 

Grade: 19

Open Until Business Needs Are Met

The Archivist will perform professional and technical archival work in identifying, appraising, accessioning, and describing historical and permanent records of state and local government, and from the public, and to preserve, process, and make these records available and retrievable for public research and for the use of officials at all levels of government.

Typical work products consist of a retrievable inventory of preserved and usable records for researchers, curators, officials, and patrons, as well as a fully processed archival collection.

• Performs professional archival and technical work in appraising, accessioning, arranging, describing, preserving, publishing, or providing reference service from public records and historic documents

• Arranges for the transfer of records and collections, including the sorting, screening, identifying, classifying, listing, packing, tagging, and delivering to the receiving official, organization, or storage area

• Schedules, monitors, or supervises curatorial assistants, interns, or volunteers engaged in processing and inventorying collections, accessioning collections, and answering patron requests

• Studies, inspects, and appraises records or collections to determine whether they are accessionable on the basis of their historical appropriateness, inactivity, and value

• Identifies, organizes, and inventories collections of documents, books, newsprint, photographs and images, film, recordings, and related archival and historical records

• Provides assistance to officials, patrons, organizations, other governmental agencies, and private sector groups on archival principles and procedures

• Assures that records are shelved or stored in such a manner as to preserve their archival integrity and accessibility for reference use

• Develops or revises descriptive finding aids to facilitate reference servicing and internal control

• Conducts special studies or projects such as preparation of guides, grants, and publications

• Identifies conservation needs within collections and updates inventories

• Trains staff and others in archival principles and techniques

• Writes reports and procedures

Knowledge of:

• The scientific treatment of archival material to ensure preservation; microfilm, microfiche, and other graphic or photographic processes and techniques

• Considerable knowledge of the care and preservation of archival materials [documents, newsprint, photographs and other images, books, etc.]

• Understanding of the needs, methods, and techniques of scholarly research, and other repositories in the region and Arizona

• Considerable knowledge of archival principles, methods, practices, and of records management principles and procedures

• Considerable knowledge of the organization of state and local government, Arizona, and regional history

Skills in:

• Examining and appraising records and documents for archival/historical collection

• Interpersonal relationships; oral and written communication techniques

• Researching historical topics and information retrieval techniques

• Training others in archival procedures

Abilities to:

• Establish and maintain effective working relationships

• Academic training and knowledge of American, Arizona, and Southwestern history, culture, and archaeology, with knowledge of Prescott, Yavapai County, and Central Arizona

• In lieu of a graduate degree, the candidate must demonstrate 10 years or more of research and publishing history in the subject areas above

• If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements.

The State of Arizona offers a comprehensive benefits package to include:

• Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance

• Life insurance and long-term disability insurance

• Vacation plus 10 paid holidays per year

• Health and dental insurance

• Retirement plan

• Sick leave

• Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

• Positions in this classification participate in the Arizona State Retirement System (ASRS)

• Please note that enrollment eligibility will become effective after 27 weeks of employment

• If you have any questions, please feel free to contact Brian Westerberg at brian.westerberg@azdoa.gov for assistance