Address:  

Correctional Officer Training Academy (COTA)
5601 W. Trails End Rd.
Tucson, Arizona 85745

https://corrections.az.gov

Salary: $37,200.00 

Grade: 13

Closing Date: 10/10/2025

The Arizona Department of Corrections, Rehabilitation & Reentry (ADCRR) is looking for a positive Administrative Assistant I with a can-do attitude, This opportunity is for you!

This position performs clerical duties and entry level general administrative duties as directed by a Supervisor to include but not limited to handling confidential and sensitive personnel information for the Correctional Officer Training Academy (COTA).

Apply now, and join the world of the Department of Corrections!

- Serves as the primary timekeeper for COTA staff and cadets
- Trains new staff and Cadets on time card submissions
- Responds to staff leave inquiries, time reports and other general inquiries
- Coordinates logistics and production of materials for bi-weekly graduation ceremonies including program booklets, certificates, scripts, and statistics
- Provides support for COTA Advisors and staff as needed and assists with special projects as assigned by Supervisor and/or COTA Commander
- Creates and maintains administrative and confidential job-related files
- Tracks and makes follow-up decisions on assignment time deadlines
- Gathers, summarizes, and prepares data for report preparation, database management, and other reports as needed
- Maintains office supplies, forms, and mail processing inventory
- Assists the Records Liaison with records retention identification of files and boxes, labeling, completion of file retention, and disposition
- Screens correspondence, distributes mail, and coordinates courier services
- Screens incoming calls and visitor inquiries
- Drives on State business
- Performs other duties appropriate to the assignment

Knowledge of:
- Basic administrative practices
- General office practices and procedures
- Business English, spelling, and grammar usage
- Filing and record-keeping systems
- Proper telephone etiquette dealing with staff and public
- Personal computers, Google Workspace word processing, spreadsheet, and presentation software
- Principles and practices of office management
- Mathematics
- Use of office equipment

Skill in:
- Written and verbal communication
- Writing correspondence and proofreading
- Customer service
- Data entry
- Report preparation
- Organizational and time management

Ability to:
- Maintain confidentiality
- Research, collect, and organize data
- Prioritize tasks and workload
- Follow-up on assignments and monitor deadlines
- Work independently
- Meet deadlines
- Establish and maintain interpersonal working relationships with employees, inmates, and the public
- Learn and adhere to ADCRR policies and procedures
- Drive a State vehicle

- Prefer working knowledge of computer programs, including Google Workspace and Micro Soft office products Word, Excel, and Outlook
- High School Diploma or General Equivalency Diploma (GED)

Employment is contingent on the selected applicant passing a background investigation.

In an effort to maintain a safe environment, all employees are required to take a Tuberculosis (TB) test during their New Employee Orientation and every year thereafter.

If this position requires driving or the use of a vehicle as an essential function of the job, then the following requirements apply. Any employee operating a motor vehicle on State business must possess and retain a current, valid class-appropriate driver’s license, complete all required training, and successfully pass all necessary driver’s license record checks. The license must be current, unexpired, and neither revoked nor suspended. Employees who drive on state business are subject to driver’s license record checks, must maintain acceptable driving records, and must complete all required driver training. An employee who operates a personally owned vehicle on state business shall maintain the statutorily required liability insurance (see Arizona Administrative Code (A.A.C.) R2-10-207.11).

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

We offer an excellent and affordable comprehensive benefits package to meet the needs of our employees:
- Vacation and sick days with 10 paid holidays per year
- Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
- Robust and affordable insurance plan to include medical, dental, life, short-term and long-term disability options
- Exceptional retirement program
- Optional employee benefits such as deferred compensation plans, credit union membership, and a wellness program
- An incentivized commuter club and public transportation subsidy program

Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Positions in this classification participate in the Arizona State Retirement System (ASRS).

Enrollment eligibility will become effective after 27 weeks of employment.

Current ADCRR Employees: Consult with your respective Human Resources Liaison if you are in a different retirement plan than the one indicated above.

The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling (602) 255-2430. Requests should be made as early as possible to allow sufficient time to arrange the accommodation.