FISCAL OPERATIONS
800 W. Washington St.,
Phoenix, AZ 85007

Salary: $54,751.12 - $64,751.12 

Anticipated Salary: $59,751.12

Grade: 19

Closing Date: 11/12/2025

This position is responsible for performing defined accounting tasks such as processing deposits, review of remote deposits, inter-agency transfers, intra-agency transfers, encumbrance entries, and correction entries to properly document the fiscal activities of the agency. This position will examine a variety of financial transactions for completeness, accuracy, and conformance with Generally Accepted Accounting Principles (GAAP). This position will also assist with reconciling monthly transactions, and compiling data and schedules to ensure accurate and timely data and reporting for presentation analysis of the financial condition of the agency. This position will resolve questions and problems by internal and external customers, public and constituent customers, and identify action(s) to address such issues, including the involvement of other appropriate ADOT groups and functions. This position will also review and update procedural documents as needed.

This position may be available for remote work within Arizona (two (2) days per week in the office/hoteling).

The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

Makes fiscal entries (deposits, inter-fund, intra-funds transfers, and adjustments) and revisions to agency accounts and financial records through the automated accounting system.

Review and verify fiscal documents (transfers, invoices, encumbrances, receivables, and deposits) for accuracy, timeliness, and proper utilization of accounting codes, transaction types, and funds. Assure documents are processed from various state agencies and the department. Corrects accounting codes on fiscal documents ensuring accuracy.

Research, problem solving, and decision making relating to financial matters coming from internal and external customers regarding work methods and processes. Assist employees from all areas, being a source of financial information and providing interpretations as it applies to the department and the State of Arizona.

Knowledge of:
• Apply Generally Accepted Accounting Principles (GAAP) to understand the difference between various fund types and how they apply to general ledger.
• Know how to classify receipts, expenditure and balance sheet accounts.
• Properly record the journal entries of the Department.
• Understand the process of reconciling revenue, expenditure and balance sheet accounts.
• Knowledge and experience using Automated Accounting Systems to process various types of transfers and corrections.
• Microsoft Office, with extensive knowledge and experience using Microsoft Excel to interpret data (i.e. macros, data validation, formulas, functions).
• Google Suite.

Skill in:
• Analysis, interpretation and communication of financial data.
• Work prioritization, organization and time management; prioritizing tasks effectively to optimize productivity and meet deadlines.
• High level of attention to detail and accuracy.
• Oral and written communication.
• Expressing thoughts clearly and persuasively, both verbally and in writing
• Data entry- to record transactions in an automated accounting system (AZ360).

Ability to:
• Communicate and relate effectively with counterparts in other areas of the Department and other government entities.
• Analyze, logically reason, and understand numerical and mathematical concepts.
• Ability and experience using Microsoft Excel to interpret data (i.e. macros, data validation, formulas, functions).
• Critical Thinking - The ability to analyze situations to make rational decisions, considering all relevant factors and possible outcomes.
• Think in a systematic and organized manner; to work well with a variety of personnel; and to work independently.
• Professionally communicate with others both verbally and in writing.
• Understand customers and stakeholders concerns.
• Handle unexpected workload effectively.

Bachelor's degree with a major in accounting from an accredited college or university; Or a Bachelor's degree in a related field with a minimum of 24 semester hours of accounting courses; or previous relevant work experience.
Considerable experience using automated accounting systems, spreadsheet applications such as Microsoft Excel, and other analytical tools used for reporting, compiling, heavy analysis, comparative analyses, etc.

This position requires driving or the use of a vehicle as an essential function of the job, and the following requirements apply. Any employee operating a motor vehicle on State business must possess and retain a current, valid class-appropriate driver’s license, complete all required training, and successfully pass all necessary driver’s license record checks. The license must be current, unexpired, and neither revoked nor suspended. Employees who drive on state business are subject to driver’s license record checks, must maintain acceptable driving records, and must complete all required driver training. An employee who operates a personally owned vehicle on state business shall maintain the statutorily required liability insurance (see Arizona Administrative Code (A.A.C.) R2-10-207.11).

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

The Arizona Department of Administration offers a comprehensive benefits package to include:
• Sick leave
• Vacation with 10 paid holidays per year
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
• Health and dental insurance
• Retirement plan
• Life insurance and long-term disability insurance
• Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance

By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.

Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Mandatory participation in the Arizona Retirement System (ASRS) is required.

For questions about this career opportunity, please contact ADOT Human Resources Recruitment via email at srecruitment@azdot.gov or phone call at (602) 712-8188 option 2.

The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling (602) 712-8188 option 3. Requests should be made as early as possible to allow sufficient time to arrange the accommodation. ADOT is an Equal Employment Opportunity Employer.