Address:  5000 West Carefree Highway, Phoenix, Arizona 85086

Hiring Salary Range: $60,000 - $78,543 

Grade: 24

Closing Date: 10/05/2025

ADMINISTRATIVE SERVICES OFFICER 5
“Budget Supervisor”
SUPPORT SERVICES DIVISION / BUDGET & ACCOUNTING / PHOENIX, AZ BASED
FLSA –Exempt / GRADE 24 (HIRING SALARY RANGE $60,000 - $78,543)
CLOSING DATE: 10/05/2025

The Administrative Services Officer 5 (Budget Supervisor) is responsible for coordinating the budgeting and fiscal control and the annual budget development for the entire Department. This position completes complex assignments in a timely manner and supervises a team of budget staff responsible for applying the principles, concepts, and current practices in government organization, budgeting and fiscal control; perform duties and maintain compliance with Federal and State laws, rules, and regulations, policies and practices relating to budget development, appropriations legislations, grant contracts and agreements, and legislative and administrative processes.

Major responsibilities will include:

- Supervision of a team of budget staff to include setting workflow priorities, tracking time and attendance, monitoring and reviewing complex assignments, advising on current budgetary issues, ensuring training completion, providing guidance and support to staff, and preparing annual evaluations and performance reviews.

- Gather and compile complex financial data including preparation and review of budget reports, budget worksheets and ledgers, verify and analyze results, perform reconciliations and correct transactions, coordinate, complete and review Federal financial reports, review budget transfer and load requests, coordinate federal draw process and grant closeout process.

- Utilize multiple automated accounting systems as well as databases and spreadsheets to review and analyze complex transactions, retrieve data to document adjustments or compile reports for Agency Management and Program Staff. Coordinate and complete the Executive Budget submission and Federal Financial Reporting using OSPB software, and SEFA reporting. Maintain the Budget database for updates and reporting needs. Prepare adhoc reporting as needed.

- Provide complex technical guidance, administrative expertise and customer service to all internal and external customers in the areas of Federal, State, and agency budgetary laws and procedures. Research, interpret, and make recommendations on applicable state and federal laws, rules and regulations relating to budget development, appropriations legislations, grant contracts and agreements, and legislative and administrative processes.

- Conduct meetings with program staff and other work units on budgetary control, budget issues, and budget development and educate staff on rules, regulations and procedures and create resources for agency employees. Make recommendations and updates to Department policies and procedures related to budget.

- Monitor the statewide financial system and coordinate clearing of errors with staff related to budget problems. Set up and maintain a chart of accounts.

- Maintain knowledge of current budgetary practices, regulations, rules and guidelines by attending classes, conferences and meetings to stay current with industry standards.

- Performs other duties as assigned

The candidate must have knowledge of/in: the statewide financial system or other financial systems to include tables and organizational structure; budget principles and practices. Comprehensive knowledge of cost accounting, budget, and automated accounting systems and integrated software packages. Working knowledge of government accounting concepts, principles, methods and practices of public sector accounting to include projection/forecasting, as well as generally accepted accounting principles. Knowledge of federal regulations, Arizona Revised Statutes and indirect cost principles. knowledge of various database software, such as Microsoft Excel and Google Sheets in order to create queries and mine data, as well as knowledge of general business practices and procedures.

Candidate must be skilled in mathematics and forecasting; Interpersonal relationships and active listening; Database development and analysis; In the use of reporting tools such as reports available in the statewide financial system; Strong oral and written communication; Customer service in anticipating customer needs and/or problems; Presentation skills; Planning, control and organizational.

The candidate must have ability to: handle multiple critical tasks while meeting quality and time constraints; ability to present information effectively in a manner suited to the characteristics and needs of the audience; ability to convey complex data clearly and concisely either verbally or in writing to non-financial employees in an easily understood manner.

The preferred candidate will have a Bachelor degree in Accounting, Business, Finance or Economics or a closely related field and at least three years of experience in the public sector utilizing budget and financial systems and have at least one year of supervisory experience.

If this position requires driving or the use of a vehicle as an essential function of the job, then the following requirements apply. Any employee operating a motor vehicle on State business must possess and retain a current, valid class-appropriate driver’s license, complete all required training, and successfully pass all necessary driver’s license record checks. The license must be current, unexpired, and neither revoked nor suspended. Employees who drive on state business are subject to driver’s license record checks, must maintain acceptable driving records, and must complete all required driver training. An employee who operates a personally owned vehicle on state business shall maintain the statutorily required liability insurance (see Arizona Administrative Code (A.A.C.) R2-10-207.11).

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

The Arizona Department of Administration offers a comprehensive benefits package to include:
Sick leave
Vacation with 10 paid holidays per year
Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
Health and dental insurance
Retirement plan
Life insurance and long-term disability insurance
Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance

Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

If you have any questions please feel free to contact Milani Barron at mbarron@azgfd.gov for assistance. The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer.