Address:  150 N 18th Ave, Phoenix, AZ 85007

This Posting is for Current Internal ADHS Applicants ONLY.

Salary: $60,500 

Grade: 21

*Hybrid*

This position supports the Newborn Screening billing. This position serves as fiscal support for Newborn Screening program and the finance office; while advising programs on billing, financial processes, expenditure reports, budgets, and approves requisitions in the Arizona Procurement Portal (APP). This position will also be responsible to work in the AZ360 financial system. The position will work with internal /external partners which include the Division Finance Office, Accounting, Grants Management, Procurement, Travel/ P Card Office, and Program /Division/Agency personnel in addition to external contractors. Other duties include updating billing, financial and administrative manuals, fiscal processes, and standard work for bureau staff, supporting bureau/division and agency fiscal initiatives; while adhering to General Accounting Office (GAO) statutes and policies. Assist in monitoring and analyzing payments received daily and reconciles such payments to the daily bank deposits. Reviews monthly Accounts Receivable balances and discusses collection efforts and activities with the Finance Manager to strategize on next steps to maximize collections. Acts as a liaison between the Arizona State Laboratory, medical centers and mid-wives. Assist Finance Management in the reconciling of transactions by comparing actual data to expectations; proposing corrections to management and processing needed transactions including budget and expense transfer to make corrections. Budget transfers and internal expense transfers are completed at the Program's requests. Runs open encumbrance reports and ensure that all funds are unencumbered. Assist in reviewing that funding is available to process requisitions. If the Program is utilizing other funding, ensures that the funding approval is provided. Review requisitions, verify funding, support Finance Management during the Annual Budget submittal and in the preparation of the Annual Report. Reviewing, analyzing and quantifying the effects of introduced and passed legislation, rules and policies.
Standard Work for Finance & Operations - Develops, updates and maintains Standard Work for the finance office and within the bureau.

Assist in monitoring and analyzing payments received daily and reconciles such payments to the daily bank deposits. Reviews monthly Accounts Receivable balances and discusses collection efforts and activities with the Finance Manager to strategize on next steps to maximize collections.

Attend formal and informal meetings to ensure the proper knowledge of all budget related actions/issues. Prepare appropriate materials/documentation related to agency finances (including but not limited to: Anaplan, budget loads & transfers, DRS requests, requisition reviews, internal budget documents, etc.)

Research and analyze expenditures and budgets related to assigned areas for the purpose of reporting our current fiscal position, preparing external and internal reports, and preparing forecasts with minimal supervision.

Ensure assigned areas compliance with Agency policies (most commonly the Expenditure and Time and Effort Policies). Compare internal ETE reports against budgeted ETE to confirm compliance with Time and Effort Policy. Identify, research, review, analyze, and establish possible impacts of identified inefficiencies and propose possible solutions.

Participate in cross-team collaboration, problem solving sessions, and trainings. Establish standard work documents for processes associated with financial tasks.

Other duties as assigned as related to the position

Knowledge of:
- Budget, Accounting and fiscal principles.
- Principles and practices of business administration, budget and fiscal management, and budgetary control.
- Statistical analysis and theory; report writing techniques.
- General office practices and procedures.
- Performance Management (PM), and Continuous Quality Improvement (CQI) and Lean methodologies.

Skill in:
- Critical thinking skills, able to review, process, interpret, decide and implement policy and procedures.
- Outstanding organizational and time management skills.
- Advanced oral and written communications.
- Initiating budget/expenditure corrections.
- Computer utilization.
- Analysis and interpretation of financial data.
- Problem solving.

Ability to:
- Evaluate and analyze programmatic and fiscal data.
- Maintain complex record keeping systems.
- Learn, interpret and apply Federal laws.
- Work with various levels of staff.
- Learn new information and programs quickly.
- Communicate effectively and with great tact both in writing and verbally.
- Support a diverse multi-cultural workforce that reflects the community, promotes equal opportunity at all levels of public employment, and creates an inclusive work environment that enables all individuals to perform to their fullest potential free from discrimination.

Bachelor's Degree in Finance, Business Administration or related field and 2 years work experience in budgets, purchasing, procurement, accounting, spreadsheet and database systems and contract oversight services concerning federal grants.

This Posting is for Current Internal ADHS Applicants ONLY.

Driver's License.

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

The State of Arizona provides an excellent comprehensive benefits package including:
− Affordable medical and dental insurance plans
− Paid vacation and sick time
− Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
− 10 paid holidays per year
− Wellness program and plans
− Life insurance
− Short/long-term disability insurance
− Defined retirement plan
− Award winning Infant at Work program
− Credit union membership
− Transit subsidy
− ADHS Student Assistance Pilot Program

Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

To help you build a financially secure future, the State makes monthly contributions to finance your retirement benefit. The State will contribute to the ASRS in an amount equal to your contribution. In other words, you and the State will each pay 50% of the total cost of the benefit. New State employees have a 27-week wait period for contributions to begin.

The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by emailing nicole.zawacki@azdhs.gov. Requests should be made as early as possible to allow sufficient time to arrange the accommodation. DHS is an Equal Employment Opportunity Employer. All newly hired employees will be subject to E-Verify Employment Eligibility Verification.