Career and Technical Education (CTE) Section
Phoenix Location 

Salary:  $51,000 - $54,000

Grade: 19

Closing Date: 02/01/26

• This position coordinates and manages vital office procedures and is the "go-to" person for internal issues.
• This position performs a variety of administrative and business management functions involving the implementation of administrative decisions
• Frequent in-state travel may be required for this position.

The Arizona Department of Education currently utilizes a hybrid work environment, with up to two days of remote work (contingent upon business needs). Candidates should apply with an ability and willingness to work in-office up to five days per week as business needs necessitate.

• Process CTE's procurement requisitions ensuring that proper policies and procedures are followed
• Provide customer service to staff and vendors during the procurement experience
• Follow-up to ensure payment of invoices is prompt, and when not, investigate and resolve the issue so payment is made
• Maintain all expenditure audit files for the CTE Unit including procurement, travel, printing, office supplies, etc. and the logs related to such
• Create reports as requested using the expenditure logs
• Assist in compiling requested information during the annual audit of CTE
• Reconcile monthly print invoices
• Oversee the maintenance and preparation of records retention management programs
• Act as the CTE supply and equipment manager which involves purchasing and inventory as well as maintaining checkout logs
• Answer the CTE mainline properly and directing calls and visitors to the appropriate resource
• Maintain the internal schedules of CTE staff
• Maintain the orderliness and efficiency of the CTE office area
• Act as the liaison among other ADE Departments, Facilities and IT to coordinate construction, personnel and equipment moves
• Maintain necessary documentation related to moves and construction
• Notify appropriate personnel when service or repair on equipment is needed or when safety issues arise on the 4th floor
• Act as liaison between ADE and ACTE/Az regarding the annual jointly sponsored CTE conference to ensure a satisfactory and rewarding experience for teachers, CTE staff, and vendors; This will include the compilation of meal lists, verifying hotel rooms for presenters and staff, ensuring PO's are in place for stipends and that invoices are received to enable payment.
• Communicate with the Executive Director of ACTE/Az frequently regarding the conference and solve problems when they arise
• Maintain a separate expense log for all conference expenditures
• Provide orientation and training to personnel on internal and external administrative procedures
• Prepare and present materials related to proper procurement procedures, an orientation handout for new CTE employees and training staff regarding the CTE conference
• Consult with team leads and managers on administrative tasks and procedures and assist in developing and instituting improvements

Knowledge in:
• Office management, procurement, inventory and supplies policies and procedures
• Office machinery (computers, printers, copiers, telephones etc.)
• Records management procedures
• English grammar
• Basic mathematical calculations
• Applicants must have experience with administrative support.

Skills in:
• Excellent customer service
• Excellent organizational skills
• Effective oral and written communication
• Following established regulations, guidelines and procedures that pertain to specific tasks
• Skilled at recognizing and resolving routine problems independently
• Microsoft Office Suite programs

Ability to:
• Successfully interact and communicate with coworkers and customers from diverse backgrounds
• Promote a workplace atmosphere of helpfulness, congeniality and teamwork
• Resolve conflicts and problem solve in an appropriate manner
• Prioritize in order to manage time and projects with efficiency and flexibility
• Maintain concentration while performing very detailed tasks
• Develop procedures and design effective plans for improvement
• Operate and perform general maintenance/repair on office equipment
• Work independently

• Preference will be given to those applicants with knowledge of State and ADE Procurement and Agency Policies and Procedures, knowledge of various federal and state CTE grant statutes, rules, regulations, guidelines and procedures, and an associate’s degree.

Offers are contingent upon successful completion of all background and reference checks, required documents and, if applicable, a post-offer medical/physical evaluation.

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

The State of Arizona provides an excellent comprehensive benefits package including:

• Affordable medical, dental, life, and short-term disability insurance plans
• Top-ranked retirement and long-term disability plans
• Ten paid holidays per year
• Vacation time accrued at 4.00 hours bi-weekly for the first 3 years
• Sick time accrued at 3.70 hours bi-weekly
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
• Deferred compensation plan
• Wellness plans

Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

You will be required to participate in the Arizona State Retirement System (ASRS) upon your 27th week of employment, subject to waiting period. On or shortly after, your first day of employment you will be provided with enrollment instructions and effective date.

The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling (602) 542-3186 or emailing Human.Resources@azed.gov. Requests should be made as early as possible to allow sufficient time to arrange the accommodation.

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Call (602) 542-4700 for assistance.