Address: 1110 W. Washington Street, Phoenix, AZ 85007
Mission Partners - Directors Office 

Salary:  $70K-$75K

Grade: 22

Closing Date: Open until filled (First resume review will be on 2/10/2026)

The Executive Assistant position provides critical, high-level administrative support to the Administrative Manager in direct service to the Director, two Deputy Directors, and the Executive Leadership Team (ELT). This position serves as a strategic partner of the Director’s Office, ensuring seamless day-to-day operations and coordination in a fast-paced state agency environment.

This position may offer the ability to work remotely, within Arizona, based upon the department's business needs and continual meeting of expected performance measures.

The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

• Executive Support: Provides dedicated administrative assistance to the Administrative Manager, the Director’s Office and ELT. Facilitates
• Meeting Management: Preparation logistics for decision meetings, including scheduling presenters and synthesizing meeting materials for executive review.
• Strategic Calendar & Travel: Manages executive calendars . Coordinates extensive travel arrangements, conference registrations, and transportation, ensuring all payroll and reimbursement claims meet strict deadlines.
• Office Operations: Oversees Director’s Office logistics, including conference room preparation, managing hybrid meeting technology, greeting external guests
• Project Management: Drives internal initiatives such as Spotlight Awards (employee recognition awards), the agency cadence calendar, program review schedules, and skip-level (Executive/Staff) meetings. Partners with the Human Potential Office (HPO (HR) to schedule career pathing sessions.
• Communications & Coordination: Acts as a key liaison between Director’s Office and staff developing and following "standard work" to ensure inter-divisional alignment.
  

• State government operations and ADEQ’s organizational structure.
• Principles of public administration and working executive leadership.
• Data gathering methods, report preparation, and research techniques.
• Confidentiality standards and the legalities of safeguarding public information.
• Proficiency in Microsoft Office and G-Suite/Google Workspace.

Skills in:

• Communication: Exceptional writing, editing, and verbal communication.
• Organization: Effective time management, prioritization, and multitasking.
• Analysis: Statistical analysis, fact-gathering, and problem-solving.
• Interpersonal: High-level customer service and the ability to interact professionally with diverse internal and external stakeholders.

Ability to:

• Operate with extreme diplomacy, tact, and professionalism under pressure.
• Manage high-level projects and meet rigid deadlines independently.
• Maintain positive working relationships across multiple agency divisions.
• Adapt quickly to changing priorities and assignments.
  

• Bachelor's degree in Business Administration, Public Administration, or related field
• 3-5 years experience in executive and administrative support.
  

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Among the many benefits of a career with the State of Arizona, there are:
· 10 paid holidays per year
· Accrual of sick and annual leave beginning at 12 and 13 days per year respectively for full-time employees
· Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
· A top-ranked retirement program with lifetime pension benefits
· A robust and affordable insurance plan to include medical, dental, life, short-term and long-term disability
· An incentivized commuter club and public transportation subsidy program
· We promote the importance of work/life balance by offering workplace flexibility
· We offer a variety of learning and career development opportunities

By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.

Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

ASRS Lifetime Benefits

Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by contacting HPO@azdeq.gov.
Requests should be made as early as possible to allow time to arrange the accommodation. The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer.