Papago Park Military Reservation (PPMR), Phoenix, AZ

Salary: UP TO $27.1409 per hour (DOE) 

Grade: 20

Closing Date: FEBRUARY 13, 2026

The Grants Program Coordinator will be responsible for providing financial oversight of grant awards. The incumbent of this position will manage awarded grant projects and their financial reimbursements under State and Federal grant programs. This position will also be assisting Emergency Management staff and applicants in developing grant applications for federal and state funding opportunities. Personally, prepares for any time (24/7) response and no-notice recall to the State or Alternate Emergency Operations Center (SEOC) and / or Joint Field Office (JFO) during disaster or exercise activations. Trains for specific SEOC positions and performs duties as assigned through internal agency policy. Actively participates in promoting a continuous improvement of workplace culture, through the use of teamwork, root cause problem solving, standard operating procedures, and review of performance metrics.

Responsibilities include:
• Manages Administering reimbursement of grants through maintenance of financial files and database records; verifying that records meet agency requirements
• Working with stakeholders to review grant application submissions and ensure all application documents are complete, accurate, and compliant with State and Federal eligibility criteria.
• Performing final inspections and audits of completed grant awards through on-site visits, comparing completed work with approved SOW; reviewing sub-applicant provided cost documentation to ensure the claimed costs are consistent with the work performed; preparing final inspection reports of completed work through on-site and visits.
• Performing interim inspections of work and progress through on-site visits. Comparing work-in-progress with approved Scope of Work (SOW). Addressing SOW changes, financial changes, and amendments as necessary.
• Advise supervisors of grant program reporting issues, provide assistance and technical information to stakeholders, and explain grant program rules, regulations, policies, and procedures for financial audit purposes
• Processing and submitting Quarterly Reports in electronic systems. Ensuring e-files and hard copies regarding project information are properly filed and updated per document retention requirements.

Knowledge of:
• The application of Arizona Administrative Code
• Arizona laws related to emergency management rules and regulations
• Principles and practices of organizational management and audit
• Auditing and accounting methods and techniques
• Modern office and records management methodology and technology
• Appropriate data collection and summarization methods and techniques
• Basic mathematical computation
• Appropriate methods or communication with the Governor's Office, legislative and/or other national, regional, state, and local stakeholders.

Skilled in:
• Microsoft excel, Microsoft word, and Google suite
• Adobe Acrobat
• Excellent interpersonal skills
• Oral and written communication
• Exercises good judgment and discretion. -Anticipates the needs of the stakeholders and grant administrators and adjusts to their work style as necessary
• Exercises organizational skills including prioritizing business items for the branch and prioritizing individual workload to meet business needs
• Excellent coordination skills for facilitating intra-agency, inter-agency, and other agency meetings, conferences
• Acting as a primary point of contact for inter-agency communications
• Examining accounting records and evaluating compliance for reimbursement given a set of guidelines and regulations

Ability to:
• Listen effectively and take action based on communication received
• Work independently in a highly demanding environment and capable of handling tasks with varying deadlines
• Review and understand contracts
• Review and understand financial documents and processes
• Establish and maintain effective relationships with those contracted in the course of work
• Deal in a positive manner with internal and external personnel and agencies
• Combine pieces of information to form conclusions and to make informed decisions to solve problems.
• Communicate effectively when working under stressful conditions
• Maintain accurate and orderly records, including hard copy files and e-files.

Desired qualifications include any combination of experience, education, and training that meets the knowledge, skills, and abilities as described. The preferred candidate should have completion of training programs and/or college level coursework in office administration, accounting, and finance; previous administrative experience in an accounting/finance environment: previous supervisory experience in an administrative environment is a preference. Bachelor’s degree in accounting, public administration; or similar field is recommended or 4 years of relevant experience.

Special Job Requirements:
• This position requires possession of and ability to retain a current, valid Arizona state-issued driver's license appropriate to the assignment. Employees who drive on state business are subject to driver's license record checks, must maintain acceptable driving records and must complete any required driver training (see Arizona Administrative Code R2-10-207.12.)
• In State travel required.
• Individuals are required to pass a criminal background investigation.

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

The State of Arizona offers a comprehensive benefits package to include:
• Sick leave
• Vacation with 10 paid holidays per year
• Health and dental insurance
• Retirement plan
• Life insurance and long-term disability insurance
• Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance

Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Eligible DEMA employees participate in excellent retirement programs provided by the Arizona State Retirement System (ASRS) and for fire personnel the Public Safety Personnel Retirement System (PSPRS).

If you have any questions, please feel free to contact hr@azdema.gov.
DEMA is a smoke-free work environment.
ADA/EEO Employer
The State of Arizona is an Equal Opportunity and Reasonable Accommodation Employer