Address:

STATEWIDE
801 E Jefferson St
Phoenix, Arizona 85034

Salary:  $57,000.00

Grade: 19

Closing Date: 3/31/26

Under the direction of the Program Administrator 2 this position provides project, administrative and professional support to the Program Administrator 2 and other staff as needed. It is responsible for tracking, reporting and project management for all current and future state, legislative and agency initiatives for Residential Substance Abuse Treatment (RSAT) programs and Substance Abuse Counselor recruitment and retention. It monitors programs, projects and assignments with a broad scope to compile program information/documentation; conduct research; and provide technical assistance as needed. This position is required to drive on state business and perform site audits or special projects as directed. Occasional overnight stay and travel are required.

-Provides project and administrative support to the Program Administrator 2 and other Program Managers as needed. Composes professional correspondence, tracks incoming and outgoing special projects and assignments; ensures assignments delegated by the Administrator to other managers are completed within specified time frames.
-Completes special projects and assignments, including tracking and compiling confidential information/ documentation on various Counseling and Treatment Services related subjects; coordinates submission of statistics/information from various entities as required.
-Tracks the Governor's initiative on attraction and retention of the Substance Counselor RFP Contract as well as the current and future grants; compiles program information/documentation; conducts research; provides technical assistance as requested; interprets rules, regulations, policies and procedures.
-Participates in procurement activities through the source-to-pay procurement system, purchasing, budgetary tracking, record keeping, conference and reservation coordination, processing hotel claims and folios, travel claims.
-Gathers, interprets; maintains and analyzes HR related data, develops and maintains HR procedures and verifies staff credentials and licenses to ensure compliance with laws, rules, regulations, policies and procedures.
-Receives, tracks, reviews, analyzes and processes confidential employee information related to health issues, leave management, investigations and discipline. Compiles information and statistics regarding resignations, performance reviews, hires, payroll, grievances, FMLA.
-Drives on State business
-Performs other duties appropriate to the assignment

Knowledge of:
-Personal computers and various computer software applications including Microsoft Office and Google suite
-Office, budget, and fiscal management principles and practices
-General administrative services
-Principles and practices of project development and implementation
-Business English to include proper grammar, spelling, and punctuation

Skill in:
-Verbal and written communications
-Building and maintaining interpersonal relationships
-Organization and time management
-Typing
-Research, analysis, and decision making
-Report generation to include statistical reporting development
-Office management and multitasking

Ability to:
-Plan, analyze, and coordinate activities
-Develop effective operating procedures
-Interpret policies and procedures
-Interact professionally at all organizational levels, and develop positive working relationships
-Simultaneously manage multiple high-priority projects
-Develop and implement action plans
-Work independently with minimal supervision
-Prioritize assignments
-Compose professional correspondence

-Bachelor of Arts (BA) or Bachelor of Science (BS) in business administration with three (3) years of responsible experience in project coordination, budget analysis, purchasing, and tracking programs and projects

-Employment is contingent on the selected applicant passing a background investigation.

If this position requires driving or the use of a vehicle as an essential function of the job, then the following requirements apply. Any employee operating a motor vehicle on State business must possess and retain a current, valid class-appropriate driver’s license, complete all required training, and successfully pass all necessary driver’s license record checks. The license must be current, unexpired, and neither revoked nor suspended. Employees who drive on state business are subject to driver’s license record checks, must maintain acceptable driving records, and must complete all required driver training. An employee who operates a personally owned vehicle on state business shall maintain the statutorily required liability insurance (see Arizona Administrative Code (A.A.C.) R2-10-207.11).

In an effort to maintain a safe environment, all employees are required to take a Tuberculosis (TB) test during their New Employee Orientation and every year thereafter.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

We offer an excellent and affordable comprehensive benefits package to meet the needs of our employees:
- Vacation and sick days with 10 paid holidays per year
- Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
- Robust and affordable insurance plan to include medical, dental, life, short-term and long-term disability options
- Exceptional retirement program
- Optional employee benefits such as deferred compensation plans, credit union membership, and a wellness program
- An incentivized commuter club and public transportation subsidy program

Learn more about the Paid Parental Leave program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Positions in this classification participate in the Arizona State Retirement System (ASRS).

Enrollment eligibility will become effective after 27 weeks of employment.
Current ADCRR Employees: Consult with your respective Human Resources Liaison if you are in a different retirement plan than the one indicated above.

The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling (602) 255-2430. Requests should be made as early as possible to allow sufficient time to arrange the accommodation.