Address: Fiscal Operations
800 W. Washington St.
Phoenix, AZ 85007

Salary: $73,613.07 

Grade: 22

Closing Date: 09/07/2026

This position is responsible for gathering all data needed for Federal draw reimbursements for ADOT expenditures, performs Federal grant reconciliations and submits Federal Financial Reports (FFR) as needed. The AR FMS team will not have enough employees to submit FTA and Non-FTA reimbursements for ADOT expenditures with separation of duties. This position is important to ensure ADOT receives the funds for the Grants awarded to ADOT to complete transits needs of our customers. Getting these expenditures reimbursed timely is one of our number one goals.

This position may be available for remote work within Arizona for a specific amount of days.

The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

Performs or assists with regular monthly grant project reconciliations between Arizona Financial Information System (AZ360), and federal
systems.

Prepares or oversees draw-down requests for Federal Reimbursements. Maintains control logs tracking draw requests.

Prepares and/or reviews quarterly and year-end Federal Financial Reports (FFR) for FTA and FRA.

Knowledge of:
- AZ360 statewide accounting system and various Federal systems.
- Verify proper budget and funding configurations for billing projects.
- Reviews and understands all revenues, expenses, and payments on projects.
- Process documents to allow projects to bill to proper funding sources.
- Accurately completes daily tasks. Produces accurate and timely standard or ad hoc reports.
- Provide information to other ADOT customers regarding grant projects.
- Microsoft Office, Excel, Word, Outlook, and Google Suite.
- Knowledge of ECHO, TRAMS and Delphi Federal systems.

Considerable understanding of automated financial accounting systems, spreadsheets applications and other analytical tools. A bachelor's degree in accounting or relevant work experience with Federal Grants.

This position requires driving or the use of a vehicle as an essential function of the job, and the following requirements apply. Any employee operating a motor vehicle on State business must possess and retain a current, valid class-appropriate driver’s license, complete all required training, and successfully pass all necessary driver’s license record checks. The license must be current, unexpired, and neither revoked nor suspended. Employees who drive on state business are subject to driver’s license record checks, must maintain acceptable driving records, and must complete all required driver training. An employee who operates a personally owned vehicle on state business shall maintain the statutorily required liability insurance (see Arizona Administrative Code (A.A.C.) R2-10-207.11).

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

The Arizona Department of Administration offers a comprehensive benefits package to include:
• Sick leave
• Vacation with 10 paid holidays per year
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
• Health and dental insurance
• Retirement plan
• Life insurance and long-term disability insurance
• Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance

By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.

Learn more about the Paid Parental Leave program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Mandatory participation in the Arizona Retirement System (ASRS) is required.

For questions about this career opportunity, please contact ADOT Human Resources Recruitment via email at srecruitment@azdot.gov or phone call at (602) 712-8188 option 2.

The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling (602) 712-8188 option 3. Requests should be made as early as possible to allow sufficient time to arrange the accommodation. ADOT is an Equal Employment Opportunity Employer.