Address:  150 N 18th Avenue
Phoenix, AZ 85007

Salary: $120,000 

Grade: 28

This is a hybrid role that requires a combination of remote and in-office work. 

This Finance Administrator Sr will report directly to the Chief Financial Officer and is responsible for overseeing the Budget Bureau for the Agency. The position directs all financial activity for the Agency through subordinate Division Finance Managers, Bureau Finance Managers, Financial Analysts, Budget Analysts, Purchasing Staff, and any other support staff within the Budget Bureau. This position can act as the Chief Financial Officer during absences and will have the responsibility for the planning, directing, and execution of the finances for the Agency which includes state funding and federal grants. This position will also be primary support for the CFO in all budget and financially related special projects, responding to any requests from the Joint Legislative Budget Committee (JLBC) or the Office of Strategic Planning and Budget (OSPB), Financial planning and oversight of any Public Health Emergency Funding, and requests for information from the Media or other sources outside of the Agency. In addition, will oversee Newborn Screening Billing through subordinate staff.

The position provides management and oversight on all financial matters for the agency involving state and federal funding sources. This includes development of Program, Bureau, and Division budgets; forecasting revenues and expenditures; development of monthly budget reports; grant reporting and closeout activities; monitoring financial activities including revenues, expenditures, appropriations, budgets, obligations, and contractual activities; conducting monthly budget meetings with Assistant Directors and/or Bureau Chiefs; ensuring fiscal accountability; ensuring compliance with all applicable federal and state laws, regulations, rules, and policies; supporting and enhancing the Agency's Continuous Quality Improvement (CQI) initiatives; strategic planning; and leading/supervising subordinate staff.

This position will work with both its direct and indirect reports to; educate, empower, and build succession plans mitigating risk to the agency while building skill sets that will provide opportunities for growth and advancement. This will ensure financial staff from all divisions are working closely to maximize coordination, cooperation, and communication to improve efficiency, effectiveness, and standardize work practices across the agency. Coordinating and integrating the activities of multiple professionals and subordinate staff whose programs and/or organizational units interlock extensively to meet established organizational objectives and program goals.

This position will also be responsible for the development and submission of the Agency's annual budget to the JLBC and OSPB, supplemental budget requests, decision packages, evaluation of potential legislative changes, review budget bills, and special projects as assigned by the CFO. This position will also coordinate the development of any statutorily mandated financial reporting for the agency and ensure all reporting is completed.

Directly or indirectly supervise Division Finance Mangers, Senior Financial Analysts, Budget Analysts, and Purchasing Staff. Provide guidance, mentor-ship and training to subordinate staff.

Develop strategic financial plans and recommendations for the Agency on all financial matters for executive level management. Lead the development and execution of Agency-wide program, bureau, and division budgets.

Manage and oversee reconciliations of accounts, general ledgers, and ad-hoc analysis, recommend cost allocation methodologies, and identify cost-savings and revenue maximization opportunities.

Monitoring financial activities including revenues, expenditures, appropriations, budgets, obligations and contractual activities including federal grants.

Ensure compliance with the Arizona State Accounting Manual, Generally Accepted Accounting Principles, and any and all applicable State and Federal Regulations. Identify potential internal control weakness, and recommend/implement potential solutions.

Consult with executive level management to develop and monitor division expenditures plans, identify potential shortfalls, and recommend potential solutions.

Oversee the agency's budget process including development and submission to JLBC and OSPB, in-depth analysis of financial issues, development of decision packages, completion of the required annual budget submission for state and federal funds, continuous evaluation of legislative proposals, coordinate statutorily required annual reporting, and assist in on-going financial or legislative requests.

Other duties as assigned as related to the position (typically 5% - 10%)

Knowledge of:
Expert-level knowledge of government accounting principles, standards, and practices, ensuring full compliance with GAAP, Federal and State policy, and SAAM requirements.

Advanced knowledge of federal and state grant life cycles, from application and fiscal monitoring to audit-ready compliance.

Knowledge of business process design and redesign, with a focus on streamlining workflows and improving operational efficiency.

Demonstrated knowledge of state budget structures and cost allocation across a large agency.

Advanced knowledge of the State of Arizona System (AZ360) functionality including budget, revenue, expenses, and cost structures.

Ability to effectively synthesize and communicate complex state government financial data and reports to diverse, non-financial audiences to facilitate informed decision-making.

Performance Management (PM), and Continuous Quality Improvement (CQI) and Lean methodologies.

Skill in:
Strong customer service skills.

Demonstrated ability to oversee agency-wide financial operations, including budgetary planning, revenue forecasting, and cost-allocation strategies.

Skills in multiple leadership and supervision techniques including interpersonal skills, and building and maintaining professional working relationships and emotional intelligence

Excellent grant management, budgetary, financial management, and accounting and auditing skills.

Demonstrated ability to balance,
prioritize, and organize multiple tasks.

Demonstrated ability to work collaboratively in teams and across organizations.

Demonstrated ability to mentor and manage high-level management staff, with a strong focus on succession planning, performance measurement, and driving team-wide efficiency.

Extensive experience authoring, implementing, and enforcing agency-wide financial policies and standard operating procedures to ensure alignment with statutory requirements.

Ability to:
Demonstrated ability to synthesize
feedback and adjust plans accordingly.

Demonstrated ability to build and sustain high-trust partnerships both within the agency and with external entities

Ability to analytically and logically resolve complex issues, interpret multifaceted data, and synthesize large volumes of information into sound, actionable judgments

Ability to produce high quality deliverables, under short time constraints, for a sustained period of time.

Demonstrated expertise in analyzing complex government financial data to inform executive strategy, revenue forecasting, and budgetary planning.

Ability to communicate complex government financial data to executive level leadership

Support a diverse multi-cultural workforce that reflects the community, promotes equal opportunity at all levels of public employment, and creates an inclusive work environment that enables all individuals to perform to their fullest potential free from discrimination.

Bachelor’s Degree in Accounting, Finance, or related field required. Requires 6+ years in governmental budgeting of federal and state sources, accounting, internal controls, and complex financial systems, including experience managing multi-tiered staff. Master’s degree may substitute for up to 2 years of experience.

Driver's License

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

The State of Arizona provides an excellent comprehensive benefits package including:
− Affordable medical and dental insurance plans
− Paid vacation and sick time
− Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
− 10 paid holidays per year
− Wellness program and plans
− Life insurance
− Short/long-term disability insurance
− Defined retirement plan
− Award winning Infant at Work program
− Credit union membership
− Transit subsidy
− ADHS Student Assistance Pilot Program

Learn more about the Paid Parental Leave program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

To help you build a financially secure future, the State makes monthly contributions to finance your retirement benefit. The State will make a contribution to the ASRS in an amount equal to your contribution. In other words, you and the State will each pay 50% of the total cost of the benefit. New State employees have a 27 week wait period for contributions to begin.

The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by emailing Virginia Hassard at virginia.hassard@azdhs.gov. Requests should be made as early as possible to allow sufficient time to arrange the accommodation. DHS is an Equal Employment Opportunity Employer. All newly hired employees will be subject to E-Verify Employment Eligibility Verification.