College: BRCC

Department: Finance and Administration

Sub department: 

Type of Appointment: Unclassified - Administrative/Staff

Salary: 

BRCC is seeking a highly motivated and skilled Assistant Director of Facility Services to join our dynamic leadership team. As the junior member of the team, one will play a crucial role in providing strategic direction and overseeing aspects of property management, project management, and facilities operations, including operational, custodial, and maintenance services. This is a fast-paced, high-performance environment where your contributions will directly impact the functionality and upkeep of our campus and multiple outlying sites.

Duties and Responsibilities: Strategic Support & Compliance
40%
• Assist in providing strategic direction for property management, project management, and all facilities operational, custodial, and maintenance operations.
• Aid in interpreting and applying state regulatory rules to ensure timely and accurate reporting of college property management operations.
• Collaborate with the division of Environmental Health and Safety to conduct quality assurance inspections, maintain logs and reports, and develop Job Safety Analyses (JSAs) to ensure adherence to all departmental Operational Risk Management (ORM) procedures.
• Manage renovation and construction projects handled by external contractors, from initial concept development through successful project closeout.
• Serve as a liaison with architects, engineers, other professional service providers, and contractors on the design, rehabilitation, renovation, and alteration of college buildings and grounds.
• Provide leadership to departmental operations, maintenance, and custodial personnel, and guide preventative maintenance procedures for building systems.
• Assist with providing guidance on the categorical use of building spaces.
• Oversee and inspect all building infrastructure systems (e.g., HVAC, electrical, plumbing) to ensure effective, productive, and efficient operations.
• Develop and maintain corrective and preventative maintenance programs for all buildings, MEP (Mechanical, Electrical, Plumbing) systems, and departmental equipment to maximize operational lifespan and minimize unexpected failures.

Administrative Leadership & Team Management
40%
• Share administrative duties with the Director of Facilities to support the college's Crisis Management Team (CMT) departmental functions, including directly overseeing operations to coordinate on-call in-house Facility Services CMT members and external vendors/contractors during emergencies.
• Foster a positive and productive work environment that emphasizes teamwork, performance feedback, recognition, mutual respect, employee training, quality communications, and timely classified and unclassified employee evaluations.
• Ensure adequate staffing levels for the timely completion of facility projects and maintenance duties; conduct employee efficiency studies and determine by forecast and trend analysis future equipment and supply requirements.
• Maintain compliance with emergency response protocols, encompassing the technical and administrative aspects of fire and building safety programs that meet NFPA (National Fire Protection Association), ASHRAE (American Society of Heating, Refrigerating and Air-Conditioning Engineers), and all other relevant regulatory standards.
• Recommend policy, procedure, and protocol changes to enhance the effectiveness and efficiency of departmental operations; prepare weekly reports, analyze data, summarize findings, and provide actionable recommendations.

Purchasing & Work Order Management
15%
• Adhere to established purchasing and procurement guidelines, rules, and regulations to oversee departmental purchasing operations.
• Serve as the administrator of the TMA (or equivalent) work order system, including training employees on its use and scheduling maintenance projects through the database.

Other Duties
5%
• Perform other duties as assigned to support the overall needs of the Facilities Services department and the college.

Required Education: • Bachelor's degree in Facilities Management, Engineering, Business Administration, or a related field.

Required Experience: • 5 years of experience in facilities management, property management, project management, or a related field.
• 2 years of experience in the State of Louisiana and/or other municipal procurement and civil service procedure operations.

Required Knowledge, Skills and Abilities: • Knowledge of building systems (MEP), experience with work order management software (TMA), understanding of safety regulations (OSHA, NFPA, ASHRAE), proficiency in project management methodologies.
• Experience in a higher education setting, experience with regulatory reporting State of Louisiana.
• Excellent leadership, communication (written and verbal), interpersonal, critical thinking and problem-solving skills.
• Demonstrate ability to manage multiple projects simultaneously and prioritize tasks effectively in a fast-paced environment.
• Strong analytical and data interpretation skills.
• Proficiency in Microsoft Office Suite, with concentrations on Word, Power Point, Excel, and Visio.

Required Licenses or Certifications: 

Preferred Education: • Master’s degree in Architecture, Engineering, Business Administration, or a closely related field.

Preferred Experience: • Experience working with a Louisiana Community & Technical College System (LCTCS) institution as a Facilities Director or Manager is strongly preferred.
• Working knowledge of industry and higher education building standards.
• Ability to manage multiple projects and administrative demands simultaneously with no loss of minimal supervision, productivity, and under stressful conditions.
• Project Management, strategic planning, budgeting, and project financial analysis.
• Leadership of substantial of facility assets, capital planning, minor & capital construction, engineering, project controls, building codes, and physical planning.

Preferred Knowledge, Skills and Abilities: • Ability to manage multiple projects and administrative demands simultaneously with no loss of productivity, minimal supervision, and under stressful conditions.
• Highly proficient experience with Microsoft Office, LOLA, and TMA CMMS software.
• Ability to develop relationships with College Administrators, public, private, governmental officials.
• Strong operational leadership of multiple sites and services.

Benefits: As a member of the Louisiana Community and Technical College System, BRCC has an attractive benefits package with a wide variety of benefit options. Benefits offered include retirement, multiple medical insurance options, supplemental insurances (dental, term life, disability, accident, vision, etc.), Tax Saver Flexible Benefits Plan (saves tax dollars on some child care and medical expenses), holidays (14 per year, typically includes longer break at Christmas), generous annual (vacation) and sick leave benefits and Employee Assistance Program. Specific benefits depend on job category, percent effort and length of employment.

Passing pre-employment criminal background screen is required as a condition of employment. BRCC is a State As a Model Employer (SAME) agency that supports improved employment opportunities for individuals with disabilities.