Key Tasks and Responsibilities

Financial Accounting & Reporting

1. Accounting Operations: Perform General Ledger function for assigned programmes and units, along with supporting tasks which may include

• Accounts Payable and Accounts Receivable;
• Cash and Fixed Asset Management; and
• Ad-hoc tasks as and when required

2. Financial Reporting & Month-End Closing: Prepare accurate and timely monthly financial closing, monthly balance sheet schedules and reconciliations, monthly cash flow forecasts and annual statutory financial statements

3. Subledger Reconciliation & Resolution: Reconcile subledger transactions with the Financial Accounting System, perform investigation on discrepancies (if any), and resolve discrepancies to ensure accurate and reliable reporting 

4. Banking Transactions Management: Record all banking transactions timely and accurately

5. Management Reporting Support: Support Lead Manager, Finance Operations to prepare monthly management reports

Budgeting, Financial Planning & Analysis

1. Budget Preparation & Financial Forecasting: Assist in the preparation and consolidation of the annual budget and regular financial forecasts for assigned units

2. Variance Analysis & Financial Planning Support: Support Lead Manager, Finance Operations in conducting monthly budget and forecast variance analysis to provide insights for financial planning and decision-making 

3. Cost Analysis & Strategic Insights: Generate cost analysis reports to support management in strategic financial decision-making

Compliance & Internal Controls

1. Regulatory & Compliance Monitoring: Stay updated with the financial aspect of funding requirements and ensure compliance with tax, legal and regulatory requirements 

2. Petty Cash Administration: Administer petty cash, including claim verification, processing, and reconciliation

3. Documentation & Approvals: Review RC’s monthly financial transactions for proper documentation, accurate account assignment, and timely approvals

4. Internal Controls Monitoring: Monitor the effectiveness of internal controls, promptly escalating risks or irregularities to Lead Manager, Financial Operations

5. Audit Follow-Up & Implementation: Take follow-up actions on audit findings and recommendations, and ensure timely implementation of recommendations

6. Asset Reconciliation: Safeguard RC’s assets (cash, inventory and equipment) through appropriate internal control procedures and periodic reconciliations

Collaboration & Process Improvement

1. Process Improvement & Efficiency: Work with other Finance Operations team members to streamline processes and improve efficiency

2. Financial Systems & Controls Enhancement: Participate in financial system or workflow improvements, including documentation of procedures and sharing of best practices

Job Holder Requirements

• Diploma or Degree in Accountancy / Finance with relevant professional accounting certification (ACCA)

• Minimum 2 years of relevant working experience

• Experience in budgeting, forecasting, and variance analysis, will be an advantage 

• Prior working experience in Social Services or Special Education sector will be an advantage.