Title: COMLS Financial Operations Administrator 1

Department Org: Orthopedic - 110370

Employee Classification: J1 - Salaried Full Time HSC

Bargaining Unit: Professional Staff Association

Primary Location: HSC C

Shift:  1

Job Description:

Reporting directly to the Chair of the Department(s) of Orthopedics and/or Physical Medicine & Rehabilitation (PM&R), the Administrator oversees departmental fiscal operations, regulatory compliance, and faculty/staff employment and operational needs. In partnership with departmental leadership, this role develops and executes administrative and business strategies that support clinical excellence, academic advancement, multidisciplinary musculoskeletal care, rehabilitation services, and research initiatives.

The Administrator collaborates closely with physicians, faculty, rehabilitation professionals, research teams, clinic leadership, and administrative staff to ensure efficient departmental operations across ambulatory, procedural, and academic settings. Responsibilities include oversight of clinical and research budgets, operational workflow optimization, strategic planning, program development, and implementation of initiatives that enhance patient access, care delivery, education, and departmental growth.

Minimum Qualifications:

- Bachelor’s degree in Healthcare Administration, Business Administration, Public Health, Finance, or related field required; Master’s degree (MBA, MHA, MPH, or related discipline) preferred.
- Progressive leadership experience in academic medicine, hospital operations, physician practice management, orthopaedics, rehabilitation medicine, or healthcare administration required.
- Experience managing departmental budgets, financial reporting, operational planning, and compliance within a healthcare or academic medical environment.
- Familiarity with faculty affairs, physician compensation models, research administration, and graduate medical education preferred.
- Knowledge of ambulatory clinic operations, musculoskeletal service lines, rehabilitation services, and multidisciplinary care models highly desirable.
- Experience with strategic planning, business development, and implementation of new clinical or research programs preferred.

Preferred Qualifications:

Knowledge, Skills, and Abilities
- Strong knowledge of healthcare operations, academic medical center structure, physician practice management, and regulatory/compliance standards.
- Understanding of orthopaedic and PM&R clinical workflows, rehabilitation services, procedural operations, and research environments.
- Demonstrated financial management skills, including budgeting, forecasting, productivity analysis, and resource allocation.
- Ability to analyze operational and financial data and translate findings into actionable strategies and process improvements.
- Excellent leadership, organizational, and project management skills with the ability to manage multiple priorities in a complex environment.
- Strong interpersonal and communication skills with the ability to collaborate effectively with physicians, faculty, researchers, therapists, administrators, and staff.
- Ability to build consensus, lead change initiatives, and support strategic departmental growth.
- Experience with personnel management, recruitment, employee relations, and performance management.
- Knowledge of healthcare reimbursement, clinic operations, and quality improvement initiatives.
- Proficiency with electronic health records (EHRs), financial systems, Microsoft Office Suite, and reporting/analytics tools.
- Ability to maintain confidentiality, exercise sound judgment, and operate with a high level of professionalism and integrity.

Conditions of Employment:

Equal Employment Opportunity Statement:

The University of Toledo is an equal opportunity employer. The University of Toledo does not discriminate in employment, educational programs, or activities on the basis of race, color, religion, sex, age, ancestry, national origin, sexual orientation, gender identity and expression, military or veteran status, disability, familial status, or political affiliation. 

The University is dedicated to attracting and retaining the best and brightest talent and fostering a culture of respect.

The University of Toledo provides reasonable accommodation to individuals with disabilities. If you require accommodation to complete this application, or for testing or interviewing, please contact HR Compliance at hrcompliance@utoledo.edu or 419-530-4747 between the hours of 8:30 a.m. and 5 p.m. or apply online for an accommodation request. 

Computer access is available at most public libraries and at the Office of Human Resources located in the Center for Administrative Support on the UToledo Main Campus.