Position Title: Accounts Specialist (Athletics)

Department: Finance Office

Advertised Pay: $20.19/hour

Campus Location: Washburn University

Application Deadline:  Application review will begin as applications are received and will continue until the position is filled. Applicants can be assured of full consideration if submitted by June 12, 2026.

Position Summary: This position supports Athletics and Finance Shared Services by providing accounting and administrative assistance to ensure financial tasks are completed accurately and on schedule. The role requires a strong customer service focus, effective communication and organizational skills, and the ability to use sound judgment in a variety of situations.

The position is responsible for a mix of technical and administrative accounting functions, including financial recordkeeping, transaction processing, and customer support. Duties include maintaining financial records, preparing and processing financial transactions, serving as the primary receptionist for Athletics, and assisting departments with financial procedures in compliance with established policies and guidelines. More complex matters are referred to appropriate personnel as needed.

As part of the Finance Shared Services team, this role provides accounting and reporting support across campus. Work assignments and work locations between Washburn University and Washburn Institute of Technology may vary according to operational needs; however, the primary office location will be Athletics.

About Washburn University: Washburn University is a teaching-focused, student-centered, public institution located in the metropolitan setting of Topeka that has earned national recognition for its high-impact programs for first-generation students. Washburn has a student body of just over 7,000 students, a significant and growing number of whom are first-generation and Pell-Grant eligible. The University has created educational pathways for all students to be successful and achieve their educational goals.

Washburn is dedicated to recruiting and retaining a dynamic faculty, staff, and student body and cultivating a robust learning and working environment and curriculum. We employ more than one thousand faculty and staff on our campuses throughout Topeka and strive to offer competitive wages, an excellent benefits program, and a supportive culture and a healthy work/life balance. Washburn seeks to create an environment that reflects our core values for creating positive IMPACT: inclusion, modernization, partnership, achievement, community and transformation. In 2024, Washburn was recognized as one of the best colleges in the nation to work for, according to Great Colleges to Work For® program.

Essential Functions:
• Serve as the main point of contact for the Athletics department, welcoming visitors and managing incoming calls.
• Interpret and apply Washburn accounting policies, procedures, and chart of accounts structure (FOAPAL).
• Ensure compliance with federal, state, NCAA, and Washburn policies, procedures, and regulations.
• Utilize accounting and office systems to complete assigned financial tasks efficiently and accurately.
• Review financial transactions for accuracy, completeness, and proper coding; identify and resolve routine discrepancies.
• Compile and prepare reports related to receipts, expenditures, and account activity.
• Deliver responsive, professional, and courteous customer service to internal and external stakeholders.
• Participate in cross-training to support continuity of Finance operations.
• Maintain strict confidentiality of financial, employee, and student records.
• Track orders and payments; verify receipt and accuracy of goods and services in coordination with departments prior to processing payments.
• Prepare and process payment vouchers in accordance with Washburn procedures.
• Create and submit University One Card expense reports.
• Prepare travel requests and process travel expense reports.
• Prepare and process deposits in accordance with established timelines and procedures.
• Prepare routine journal entries and account adjustments.
• Process transfer requests between funding sources.
• Create and process purchase requisitions in compliance with procurement guidelines.
• Provide administrative and operational support to Athletics and Finance Shared Services.
• Assist Financial Reporting and Academic Budgets with preparation, documentation, and maintenance of reports and records.
• Perform additional job-related duties as assigned.

Non-Essential Functions:
• Assist with special projects, process improvements, and documentation updates.
• Support the development and maintenance of task manuals and procedures.
• Participate in training and professional development opportunities to enhance skills and support departmental knowledge sharing.

Required Qualifications:
• High school diploma, GED, or equivalent.
• Two years of accounting, bookkeeping, or related administrative experience.
• Experience with a computerized accounting system.
• Highly detail-oriented and organized, with effective time-management skills, and the ability to balance multiple priorities while meeting ongoing deadlines.
• Effective written and verbal communication skills.
• Proven proficiency in Microsoft Excel.

Preferred Qualifications:
• Experience with ERP systems such as Ellucian Banner.
• Intermediate Excel skills, including pivot tables, advanced formulas, and data analysis/combination techniques.
• Experience working in an Athletic Department.
• Successful completion of two or more college-level accounting courses.

Hourly, full-time, Mon-Fri, 8am-5pm   
Background Check Required