#531369 Personal Assistant

Emergency Department

Calvary Mater Newcastle

Permanent Full-Time

• Permanent Full-Time
• Salary Classification: Administration Officer Level 4, Yr 1- 2.
• Remuneration: $36.45 - $37.29 per hour + superannuation + annual leave loading + salary packaging options + RDO's 

THE ROLE:

The Personal Assistant is responsible for providing efficient and professional administration support to the Emergency Medicine team; including payroll support, diary and leave management, meeting minutes and agenda preparation, maintaining staff files, updating spreadsheets, maintaining quality of information and systems, and any other administration tasks to ensure the service delivery needs of the department are met.

DUTIES:

• Act as a point of contact for Emergency Medicine team, including the Director of Emergency Medicine (ED Director) and Emergency Medicine Staff Specialists (FACEMS).
• Undertake administration responsibilities, including the coordination of meetings and management of diaries, for ED Director and FACEMs in a professional and competent manner.
• Coordinate payroll functions, including the management of leave forms to strict deadlines for Staff Specialists and rostering for FACEMs.
• Maintain staff records including, but not limited to, in-services, mandatory training, performance development reviews, licensing, contracts and presentation & rosters for Medical Officers.
• Prepare emails, correspondence and documentation to a high standard including electronic file management, managing multiple calendars, arranging meetings, agendas and taking minutes.
• Receiving, screening and managing incoming calls and communication including IMS+ complaint recording on behalf of the ED Director.
• Initiate recruitment, contract variations and cessation activities on behalf of the ED Director.
• Support the Junior Medical Officer unit with the ED medical workforce, including information required for medical rostering, coordination of supervision and training.

Learn more about our community and services here!

ABOUT YOU:

To be successful in this role, you will demonstrate a successful background in the provision of administrative support services, including but not limited to, diary management, coordination of meetings, taking clear and concise minutes, and formatting complex business documents.

You will be self-motivated and demonstrate self-directed work practices to meet strict deadlines in periods of high demand. You are known for your ability to be organised and you have the capability to prioritise your workload, demonstrate flexibility when required and, perform your duties with uncompromised attention to detail.

You communicate effectively, and have and have excellent interpersonal skills which adds to your success as a strong team player. You are confident in making suggestions to streamline business processes and demonstrate initiative which showcases your ability to show initiative, execute sound judgement, problem solve effectively, and maintain confidentiality and discretion at all times. 

Computer literacy is another one of your talents and you are proficient in the MS-Office suite, professional email etiquette, and electronic file management.

For further information please contact Dr Ingrid Berling, Director of Emergency Medicine on email: ingrid.berling@calvarymater.org.au.

WHY JOIN US?

CMN is an Affiliated Health Organisation providing services to both public and private patients primarily from the Hunter New England area. Current employees of NSW Health can request to have various leave entitlement balances transferred to CMN on commencement. Leave types may include but not limited to Long Service Leave, Annual Leave and Sick Leave. Applicants are encouraged to discuss this with the Convenor for further information. Working at CMN gives you access to a great range of benefits:

• Fitness Passport. 
• Gender Neutral parental leave
• Annual Leave Loading at 17.5 %
• Superannuation contributions at 11.5%
• ADO's each month (for full-time employees)
• Novated leasing available for eligible employees
• 4 weeks annual leave (pro-rata for part-time employees)
• Employee Assistance Program (EAP) for staff and family members
• Generous Salary packaging options that reduce your taxable income and increase your take-home pay!

WHY NEWCASTLE, NSW?

Newcastle is a thriving city surrounded by magnificent natural scenery. Cosmopolitan and compact, we enjoy all the benefits of a global smart city including world class services and facilities, top-tier education and employment opportunities, all with an average commute time of 15 minutes. Discover inspirational living in a vibrant city that will inspire and delight. Visit Imagine Newcastle, here!

HOW DO YOU APPLY?

• Click ‘Apply for Job’ and follow the prompts. As part of your application, you will be asked to:
• Create a profile in our Calvary People Platform (if you are not an existing user)
• Attach a current resume.
• Provide a written response to four (4) selection criteria.
• Cover letters are optional (1-2 pages max.)

Please note: Only the criteria in the application needs to be addressed, however you’ll be assessed against the full list of Essential Criteria located within the attached Position Description.

As we serve the community across Home, Virtual and Residential Aged Care, Retirement Living and Hospitals, one thing sets us apart. Care from the heart. If this sounds like you, apply for a role with Calvary today.

Please note the following:

• As part of the application process, you will be required to complete pre-employment checks which may include, but is not limited to reference checks, work rights, criminal history check, ensure suitability for the role.
• You will be required to provide evidence of immunisation as required for your role.