#535534 Executive Support Assistant

Executive Administration

Calvary Mater Newcastle

Permanent Full-Time

• Permanent Full-Time
• Salary Classification: Administration Officer Level 6, Year 1-2.
• Remuneration: $40.51 - $41.47 per hour + superannuation + annual leave loading + salary packaging options + RDO's. 

THE ROLE:

The Executive Assistant position is a full-time role, requiring 8 hours of work per day. This position is primarily responsible for delivering high-level administrative and organizational support to the Director of Nursing and Clinical Services (DNCS) as well as the broader Executive team. The role involves providing executive assistance to ensure smooth operations and effective communication within the team.

DUTIES:

• Extensive experience with diary management, preparation of agenda, organisation of complex meetings, including minute taking, typing, collating, distributing and follow up of action items. Proven high level organisational skills including the ability to effectively prioritise workload and meet deadlines in a tight time frame.
• Using and managing a range of administrative and operational systems such as rostering, incident reporting, and information management platforms.
• Oversee Senior Nursing recruitment and rostering processes under the direction of the Director of Nursing and Clinical Services (DNCS).

Learn more about our community and services here!

ABOUT YOU:

• Demonstrated experience providing administrative support at an executive level in a complex healthcare setting.
• High level communication skills and problem-solving ability with a proactive solutions-based approach.
• Well-developed interpersonal skills, including the ability to build and maintain effective relationships with a range of internal and external stakeholders, including senior executives and external partners.
• Demonstrated high level of professional integrity with proven ability to exercise judgement and discretion when dealing with sensitive/confidential information.
• Extensive experience with diary management, preparation of agenda, organisation of complex meetings, including minute taking, typing, collating, distributing and follow up of action items. Proven high level organisational skills including the ability to effectively prioritise workload and meet deadlines in a tight time frame.
• Proven proficiency in using PC based software including advanced level of proficiency using Microsoft Office Suite (word processing, spreadsheets, databases and graphics) and network operations. Ability to draft correspondence, reports and submissions with previous experience preparing presentations and documents for conferences and education sessions.
• Demonstrated experience in effectively using and managing a range of administrative and operational systems such as rostering, incident reporting, and information management platforms.

For further information please contact Sarah Cooper-Griffiths on Sarah.Cooper-Griffiths@Calvarymater.org.au.

WHY JOIN US?

CMN is an Affiliated Health Organisation providing services to both public and private patients primarily from the Hunter New England area. Current employees of NSW Health can request to have various leave entitlement balances transferred to CMN on commencement. Leave types may include but not limited to Long Service Leave, Annual Leave and Sick Leave. Applicants are encouraged to discuss this with the Convenor for further information. Working at CMN gives you access to a great range of benefits:

• Fitness Passport. 
• Gender Neutral parental leave
• Annual Leave Loading at 17.5 %
• Superannuation contributions at 11.5%
• ADO's each month (for full-time employees)
• Novated leasing available for eligible employees
• 4 weeks annual leave (pro-rata for part-time employees)
• Employee Assistance Program (EAP) for staff and family members
• Generous Salary packaging options that reduce your taxable income and increase your take-home pay!

WHY NEWCASTLE, NSW?

Newcastle is a thriving city surrounded by magnificent natural scenery. Cosmopolitan and compact, we enjoy all the benefits of a global smart city including world class services and facilities, top-tier education and employment opportunities, all with an average commute time of 15 minutes. Discover inspirational living in a vibrant city that will inspire and delight. Visit Imagine Newcastle, here!

HOW DO YOU APPLY?

• Click ‘Apply for Job’ and follow the prompts. As part of your application, you will be asked to:
• Create a profile in our Calvary People Platform (if you are not an existing user)
• Attach a current resume.
• Provide a written response to four (4) selection criteria.
• Cover letters are optional (1-2 pages max.)

Please note: Only the criteria in the application needs to be addressed, however you’ll be assessed against the full list of Essential Criteria located within the attached Position Description.

As we serve the community across Home, Virtual and Residential Aged Care, Retirement Living and Hospitals, one thing sets us apart. Care from the heart. If this sounds like you, apply for a role with Calvary today.

Please note the following:

• As part of the application process, you will be required to complete pre-employment checks which may include, but is not limited to reference checks, work rights and criminal history check, ensure suitability for the role.
• You will be required to provide evidence of immunisation as required for your role.