We are looking for a highly motivated and detail-oriented Legal Services Co-Ordinator to join our dynamic team and provide efficient, professional, and confidential support to the NHVR’s Legal Services Unit. This role offers a unique opportunity to play a pivotal role in Ensuring the smooth functioning of our legal services unit. The role will be based at NHVR Head Office, Newstead.

Key Responsibilities:

• Provide full administrative support to the Legal Services Unit.
• Participating in software testing, and contributing to the development of user guides for case management software
• Manage various registers, including the NHVR’s contracts and memoranda of understanding registers, ensuring they are up to date.
• Coordinate in-house legal training.
• Monitor team mailboxes, assist with recruitment support, and coordinate internal approvals and contract executions.
• Maintain registers of legal instruments and agreements, approved forms, and liaise with stakeholders regarding them.
• Manage competing demands with a proactive attitude, delivering quality results within agreed timelines.
• Provide general administrative assistance, ensuring accuracy and compliance with relevant procedures and timelines.

Essential Skills and Experience:

• A minimum of 5 years’ experience supporting an in-house legal team or law firm practice group.
• Demonstrated ability to manage a range of administrative tasks with minimal supervision.
• Strong organisational skills, attention to detail, and the ability to manage confidential materials.
• Ability to creatively solve problems and adapt to changing demands.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Teams, SharePoint), Adobe Acrobat Pro, Visio, and document execution software (e.g., DocuSign).
• Excellent written and verbal communication skills.
• Ability to liaise effectively with both internal and external stakeholders.
• A Justice of the Peace qualification is highly regarded but not essential.

In return, we offer:

• A supportive hybrid work environment with flexible work from home arrangements.
• A competitive salary package including paid leave over Christmas closure.
• Ongoing training and professional development support
• Access to wellbeing programs including Fitness Passport and discounted health insurance
• Work/life balance, with access to rostered days.
• 14.5% superannuation through a co-contribution scheme
• Access to salary packaging including novated lease

This is a fantastic opportunity for a skilled professional to advance their career in a supportive and collaborative environment. If you are passionate about delivering high-quality legal support and thrive in a fast-paced, dynamic setting, we’d love to hear from you.

If the above position sounds like an opportunity for you, apply today with your CV and cover letter. 

Applications close Friday 9 May 2025 (applications may close earlier than the listed closing date if suitable candidate/s are identified prior)

For any further information visit our website and any enquires can be directed to the NHVR recruitment team recruitment@nhvr.gov.au

Successful applications will be subject to a background check which includes a criminal history check.

We are committed to being an inclusive, diverse and flexible workplace where differences are valued.  We welcome applications from people of all backgrounds, experience and abilities.

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