About the role

Exciting opportunity for a Property Coordinator, this role will support the National Property Lead to develop, implement, and drive continuous improvement within the property portfolio    you will be responsible for administering, negotiating, and managing the leases/licenses.  Reporting to the National Property Lead, you will also work collaboratively across different teams to ensure compliance with legal and regulatory requirements.

Key responsibilities of this role are:

• Support the National Property Lead to develop, implement, and drive continuous improvement within the property portfolio
• Contribute to the strategy formulation to effectively establish and manage the state facilities portfolio to mitigate identified risks and ensure ongoing business continuity
• Establish and maintain strategic relationships with key stakeholders including landlords, contractors, facility managers, suppliers and other government departments to ensure value for money and outcome that reflect the needs of the NHVR
• Assist in the preparation of, management and oversight of property management budgets
• Manage Key Critical Dates within all leases, agreements and Deeds ensuring compliance with lease terms and conditions
• Coordinate the rental roll for the portfolio to ensure rental payments are made timely and compliant to leasing conditions
• Support a culture of continuous improvement by embracing opportunities and innovations that lead to improved service delivery, technology efficiency and integration across the portfolio.

 About You 

To be successful in this role you will possess

• Experience within the Commercial Leasing Sector
• Minimum of 5 years’ experience in managing a large, diverse in nature portfolio.
• Proven and effective interpersonal skills with the ability to develop relationships with suppliers, stakeholders and management
• Ability in negotiation and drafting of leasing documentation including Heads of Agreements, Leases, Memorandum of Understanding, Variations etc
• Experience in end-to-end property management experience managing a diverse portfolio of properties

Why join us?

The National Heavy Vehicle Regulator (NHVR) commenced operations in 2013 as the national entity responsible for regulating all vehicles in Australia over 4.5 tonnes gross vehicle mass. The NHVR minimises the compliance burden on the heavy vehicle transport industry, reduces duplication and inconsistences across state and territory borders, and ultimately for the heavy vehicle business with government in Australia.

We are headquartered in Brisbane and employ more than 1000 people across the ACT, New South Wales, Queensland, South Australia, Tasmania and Victoria.

We offer-

• Monthly RDO and paid leave over Christmas closure.
• Hybrid working environment – up to2 days from home.
• Up to14.5% superannuation through a co-contribution scheme
• Leave loading 17.5%
• Wellbeing programs – discounted fitness through Fitness Passport, Discount health insurance, flu vaccine, financial programs including discounted banking products, finance information sessions.
• Salary packaging options including novated lease.
• Discounted IT products including Microsoft and free family password security plan.
• Ongoing training and professional development support
• Professional membership

Application Process

Please apply with your CV and cover letter addressing the essential requirements of the role.

Applications close: 15 April 2025  (applications may close earlier than the listed closing date if suitable candidate/s are identified prior).

If you have any questions, please don’t hesitate to contact the NHVR recruitment team on recruitment@nhvr.gov.au.

Successful applicants will be required to complete standard pre-employment checks including a national police and work rights check.

Please Note: We will not require any support from Recruitment Agencies at this time and kindly request no contact is made. Only direct applications will be considered.

We are committed to being an inclusive, diverse and flexible workplace where differences are valued. We welcome applications from people of all backgrounds, experience and abilities.