Job Summary

The bursar serves as the operational manager of all billing and cashiering functions for the college. Working collaboratively with the associate vice president of business services and vice president of finance, this position is responsible for the correct billing, collecting, depositing, and/or refunding of all money owed to the college. This position ensures that all business office functions with respect to student billing and cash handling are handled in accordance with KCTCS business procedures. The bursar provides leadership and supervision for the student billing department and is responsible for maintaining accurate and confidential information and reporting the content to the associated vice president of business services, the vice president of finance and operations, the college president/CEO, and the Leadership Executive Team (LET).

Job Duties:

General Administrative
1. Provide leadership to the unit consistent with the mission of the college and the Kentucky Community and Technical College System (KCTCS) and in cooperation with other college administrators.
2. Participate with the president and other college leadership in planning and assessing overall college operations and initiatives.
3. Work with unit staff in developing and assessing the annual unit plans based on the college strategic plan.
4. Support accountability and institutional effectiveness by developing, implementing, and assessing effective procedures that support college operations and foster student success.
5. Provide leadership for the unit in participating in annual and biennial college-level budgeting.
6. Develop and monitor an annual budget related to the goals and operational needs of the unit.
7. Supervise staff including recommendations on hiring, orientation, coaching, evaluation, and supporting professional development.
8. Participate in college and system organizational development activities including service on college or system committees or involvement in other initiatives as assigned.
9. Participate in professional organizations and professional development.
10. Other duties as assigned.
Functional Area
1. Ensures the integrity and accuracy of student billing and accounts receivable.
2. Ensures that all accounts receivable are tracked, reviewed and collected. Supervises accounts receivable collection efforts with the Department of Revenue.
3. Ensures that payment deadlines and collection policies are appropriately communicated to all faculty, staff and students.
4. Coordinates the cancellation for non-payment process.
5. Ensures the accuracy of student refunds and proper dissemination of refund policies and Higher One information.
6. Ensures all cash receipts are appropriately collected, balanced and posted daily in accordance with KCTCS and college cash handling procedures.
7. Provides ongoing cash handling training sessions to ensure that KCTCS and college cash handling policies and procedures are being followed.
8. Responsible for all college imprest cash funds.
9. Serves as the contact for local depository institutions.
10. Provide daily supervision, leadership and direction of the student billing department.
11. Ensures staff are appropriately trained on KCTCS and college policies and procedures, excellent customer service and applicable software.
11. Provides information to college leadership for reporting and planning purposes.
12. Participates in student events.
13. Performs special assignments as requested by the vice president of finance and operations.
14. Other duties as assigned.

Minimum Qualifications:

• Bachelor’s degree in Accounting, Business Management or a related field
• 2 years of supervisory
• 3 years of related experience 

Preferred Qualifications:

Master's degree