Job Summary

The Manager IV - Safety position provides operational leadership, direction, and training to the staff of the Division of Safety and Emergency Services and KCTCS college employees involved in the office's functional areas; Responsible for the coordination of plans and programs that protect lives and property, prevents accidents and incidents, and preserves the learning environment and business operations of KCTCS; all KCTCS Environmental Health and Safety, Crisis Management, Title IX Compliance related to safety and security, and System Office security, safety, and environmental management Services. During an emergency, maintain a command center for monitoring and managing the emergency operations; and other duties as assigned. Coordinates efforts of Safety and Security managers at system colleges to jointly develop system wide security and safety initiatives. Regularly engage with Safety and Security managers system wide to ensure effective and timely support of system Safety and Security enterprise. This position will focus on hazard-­based risk identification, mitigation, and controls.

Positions with the KCTCS System Office located in Versailles, KY are term-contract positions, with the expectancy of continuance based on performance.

The Manager IV - Safety position will also provide support and expertise to KCTCS college representatives and local, state, and federal partners.

KCTCS offers a hybrid work schedule with a requirement to be onsite a minimum of 3 days per work week. Hybrid work schedules are subject to periodic review and may be modified or terminated at any time.

Job Duties:

Provides technical and administrative support and direction in developing and maintaining crisis and emergency management plans, policies, and procedures system wide.

Develops and maintains Emergency Operations Plan (EOP) for System Office.

Develops and maintains Business Continuity of Operations Plan for System Office and provides support and guidance to college representatives to ensure they have plans in place.

Updates and maintains Critical Incident Notification Protocols and procedures for entire KCTCS System.

Coordinates and conducts regular meetings with the System Office Crisis Management Team (CMT to provide training, emergency exercises, etc. to ensure the readiness of the CMT in the event of an emergency.

Alerts CMT when there is a need to be alert and on standby to respond.

Coordinates and conducts regular meetings with the System Office Emergency Response Team (ERT) to provide training, emergency exercises, etc. to ensure the readiness of the ERT in the event of an emergency.

Alerts ERT when there is a need to be alert and on standby to respond.

Coordinates and conducts emergency response training exercises for CMT, ERT, and all employees to ensure understanding of roles, responsibilities, and actions to take in the event of an emergency.

Provides support, assistance and direction in Title IX/Clery Act compliance related to providing safe and secure educational spaces by coordinating training, establishing policies, and ensuring completion of Annual Security Report, Crime Log posting, and Timely Warning requirements.

Maintains informational databases required to document compliance with Laws, Statutes, Regulations and Policies for the KCTCS System.

Coordinates and conducts monthly meetings with the KCTCS Public Safety Group.

Provides reporting and information to Assistant Vice President of Facilities Support Services related to security, safety, environmental, and health management services.

Provides reporting and statistical information to Assistant Vice President of Facilities Support Services as part of the Facilities Reporting to the Board of Regents, twice annually.

Monitors weather conditions state-wide, including forecasts to keep the Assistant Vice President of Facilities Support Services informed of potential and existent weather threats and makes recommendations concerning alerts to employees and decisions necessary by the System President related to these matters.

Participates in NWS weather conference calls and communicates inclement/severe weather updates system­wide with relevant summaries of risks/hazards and timings.

Manages contracts providing services related to security, safety, environmental and health management services, both System wide and specific contracts for the System Office.

Provides support to Capital Projects as required related to security, safety, environmental, and health management services.

Coordinate with the Director of Design and Construction to provide safety and security training to Capital Project managers and specialists as required.

During an emergency, ensure EOP is implemented, maintain a command center to monitor and manage the emergency operations.

Assist with leading the response, prioritizing certain actions if necessary. These actions may include ordering evacuations, conducting rescue missions, or opening public shelters for those displaced by the emergency.

Assists Marketing and Public Relations personnel to ensure KCTCS leadership and public relations spokesperson have accurate information they may need to conduct press conferences or other outreach activities to keep the public informed about the emergency.

Following an emergency, assist with the assessment of damage to KCTCS facilities and identifying resources for any needed assistance and supplies for staff, students, faculty and the public.

When necessary, request state or federal assistance to help execute the emergency response plan and provide support to victims.

Review and revise response plans and procedures to prepare for future emergencies or disasters.

Other duties as assigned.

Minimum Qualifications:

Bachelor's Degree in Security and Protective Services, Emergency Management or Public Administration and four (4) years of relevant experience or equivalent.

Experience with emergency management, fire safety, the military, or law enforcement. Strong understanding of emergency management principles and practices. Excellent communication and interpersonal skills to effectively engage leadership, employees, students, stakeholders and community partners as necessary. 

Preferred Qualifications:

Master's Degree in Security and Protective Services, Emergency Management or Public Administration and six (6) years of relevant experience or equivalent.

Additional Skills Requested:

Certified Emergency Manager (CEM), Certified Business Continuity Professional (CBCP), or equivalent designation.

Employee Rights - Employee Polygraph Protection Act

Equal Opportunity Employer - The Kentucky Community and Technical College System is an equal educational and employment opportunity institution.