Financial Aid Advisor IV

Job no: 495339
Position type: Full-time
Location: Versailles, KY
Division/Equivalent: KCTCS System Office
School/Unit: KCTCS System Office
Categories: Staff

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Title: Financial Aid Advisor IV

Salary Range: $48,168.00 - $60,204.00

Contract Term Length: 12 Months

Standard Hours: 37.5

Work Location: Hybrid

FLSA Status: Exempt

College: KCTCS System Office

Campus Location: KCTCS System Office

Department: Administrative Services / Financial Aid

Total Rewards

KCTCS System Office offers a competitive benefits package and an attractive work environment that supports excellence, innovation, and creativity including:

  • Exceptional health care, vision, dental coverage for you and your family
  • Tuition reimbursement/waiver for you, your spouse, and dependents
  • 403(b) retirement plan: a 5% employee contribution receives a 10% employer match
  • Vacation/Sick Time
  • Work-Life Balance
  • 9.5 Paid Holidays
  • 2 Weeks Institutional Closing Pay (Last 2 weeks of December) for qualifying positions
  • Employee Assistance Program

Job Summary

The Financial Aid Advisor IV position provides administrative and technical leadership, expert consultation and best practices and procedures in all financial aid manner to support system wide KCTCS college financial aid fund programs. It combines student financial aid functional knowledge and technical expertise with an emphasis on federal compliance support. Responsibilities include the day-to-day operations of financial aid systems, indirectly leading other financial aid systems staff, and providing ongoing training. Additionally, this role contributes to the enhancement of financial aid processes, development of operational metrics, problem-solving initiatives, and performance improvement efforts.

Positions with the KCTCS System Office located in Versailles, KY are term-contract positions, with the expectancy of continuance based on performance.

KCTCS offers a hybrid work schedule with a requirement to be onsite a minimum of 3 days per work week. Hybrid work schedules are subject to periodic review and may be modified or terminated at any time.

Job Duties:

Provides leadership, oversight, and assumes responsibility for Pell and Direct loan processing, external and internal audits, college financial plan and net price calculator, verification processes, course auditor mismatches, etc. for the entire KCTCS system of colleges, which requires significant coordination with outside entities such as the Kentucky Higher Education Assistance Authority, U.S. Department of Education, Common Origination and Disbursement (COD), and the National Student Loan Database System (NSLDS).

Assists with development and implementation of PeopleSoft Student and OnBase Workflow Solutions Software and provides leadership, direction, support and training of system office and 16 colleges' financial aid staff.

Provides consultation, service, support, and compliance monitoring for all college level Financial Aid Directors and staff.

Contributes to strategic planning, development of business procedures, reporting requirements, data analysis, and related activities in the administration of financial aid funds.

Perform other duties as assigned.

Minimum Qualifications:

Bachelor's Degree and three (3) years of relevant experience or equivalent. 

Preferred Qualifications:

Master's Degree and five (5) years of relevant experience or equivalent.

Additional Skills Requested:

Experience with PeopleSoft and the Microsoft Suite is a plus.

Employee Rights - Employee Polygraph Protection Act

Equal Opportunity Employer - The Kentucky Community and Technical College System is an equal educational and employment opportunity institution.

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