Job Summary

Supervises business/accounting functions of the Advancement Office and Paducah Junior College (PJC) Foundation. Provides assistance to the Vice President of Institutional Advancement/PJC Executive Director in managing foundation business operations and assets, including multiple donor funds and endowment accounts. Handles day-to-day financial management and accounting tasks for multiple entities, including operating budgets and investment accounts.

Job Duties:

- Fund & Account Management: Oversees multiple funds/accounts using Abila; reconciles general ledger, bank, and investment balances; performs multi-entity account reconciliations and journal entries.
- Department Coordination: Works with 10–15 college departments to manage payment vouchers, prepare checks, and provide budget detail reports.
- Accounts Payable & Receivable: Handles all incoming and outgoing payments, ensuring accuracy and compliance.
- Budgeting & Reporting: Reviews actual vs. budgeted revenue/expenses; prepares annual operating budgets for Board approval; creates financial reports for PJC leadership and committees.
- Payroll Administration: Processes monthly payroll for 3 foundation employees in QuickBooks, including taxes, retirement distributions, and quarterly/annual filings.
- Tax & Compliance: Files monthly state sales/use tax; ensures PCI compliance; maintains policies, legal documents, and accounting records.
- Insurance & Contracts: Manages insurance policies, secures event riders, tracks contract dates, and ensures all reporting/invoicing requirements are met.
- Audit & Oversight: Provides documentation for external auditors; supports annual financial review and audit.
- Other Responsibilities: Performs additional duties as assigned to support PJC Foundation operations.

Minimum Qualifications:

Bachelor’s degree in required.
3-4 years experience. 

Preferred Qualifications:

Preferred in Finance or Accounting.

Additional Skills Requested:

- Fund & Nonprofit Accounting
- Budget Development & Analysis
- Financial Reconciliation
- Accounts Payable/Receivable Management
- Payroll Administration
- Regulatory Compliance
- Software Proficiency (Abila, QuickBooks, Microsoft Office Suite)
- Audit Preparation & Coordination
- Attention to Detail
- Analytical Thinking
- Communication Skills
- Time Management
- Interdepartmental Collaboration
- Confidentiality
- Problem-Solving

Employee Rights - Employee Polygraph Protection Act

Equal Opportunity Employer - The Kentucky Community and Technical College System is an equal educational and employment opportunity institution.