Job Summary

This position leads the financial and operational management functions for the Advancement team, which has grown as fundraising performance continues to increase. The position is responsible for developing and implementing processes, improving existing practices, training others, and assessing threats that need to be addressed proactively, as well as supervising data, purchasing, and other administrative duties. The position also serves as a help desk system-wide for ensuring the accuracy of recording gifts and pledges in the Raiser’s Edge database based on interpretation of the Council for the Advancement and Support of Education (CASE) standards, Internal Revenue requirements, Council for Aid to Education (CAE) and internal policies and procedures for receiving, processing, and recording gifts. This position is responsible for maintaining all financial records using QuickBooks for the KCTCS Foundation, Inc. and for the annual external audit.

The KCTCS Foundation, Inc. serves as the independent recognized private foundation delegated with responsibility, through Board of Regents policy 7.4, to solicit and manage funds that benefit KCTCS students, faculty, and staff. There is also added responsibility for accounting for transactions for the Elizabethtown Community and Technical College Foundation through a Memorandum of Understanding with the KCTCS Foundation, Inc.

Positions with the KCTCS System Office located in Versailles, KY are term-contract positions, with the expectancy of continuance based on performance.

KCTCS offers a hybrid work schedule with a requirement to be onsite a minimum of 3 days per work week. Hybrid work schedules are subject to periodic review and may be modified or terminated at any time

Job Duties:

Develops, implements, and trains system and college advancement staff on gift processing best practices to ensure consistency and compliance with regulations. Reviews existing processes, develops procedures, and designs streamlined solutions to improve workflows. Serves as primary Help Desk for all college advancement staff on issues related to recording, receiving, and receipting all gifts and pledges. Responsible for developing and creating systems for the smooth flow of financial transactions. Works with KCTCS Accounting staff to ensure accuracy for financial reporting purposes. Identifies data entry errors, makes recommendations on corrections, and adjusts records to ensure accuracy. Works with KCTCS Finance staff to troubleshoot issues related to gift finances. Supervise establishment of gift accounts, endowment accounts, and new designations systemwide.

Maintains financial records for the KCTCS Foundation, Inc. using Generally Accepted Accounting Principles (GAAP) and QuickBooks; prepares financial statements and documents for audit and IRS 990; serve as liaison to the KCTCS Foundation, Inc. Finance/Audit Committee, which includes accounting for the ECTC Foundation.

Supervise staff involved with data, purchasing, and departmental budgets. Helps develop, implement, and maintain operating budgets for the department and foundation. Processes budget adjustments and verifies charges are posted correctly. Provides cross-training to department to ensure continuity of operations.

Ensure that KCTCS policy, procedures, and official records comply with the standards for charitable gifts of the IRS, CASE, and CAE; interprets and implements policies and development procedures for the receiving, processing, and recording of gifts in the Raiser’s Edge Database for the colleges, KCTCS Foundation, and recognized college foundations.

Generate reports for KCTCS Business Services, KCTCS colleges, and their recognized foundations for auditing purposes.

Other duties as assigned.

Minimum Qualifications:

Bachelor's Degree and four (4) years of relevant experience or equivalent.
 

Preferred Qualifications:

Master's Degree and six (6) years of relevant experience or equivalent

Additional Skills Requested:

Focus of education: accounting, finance, or related field. Experience with accounting and knowledge of GAAP required. Previous financial experience with gifts, fundraising, and fund accounting a plus.

Master's Degree and/or Certification or Professional License (CPA, CFP, CFA). Fundraising, higher education, nonprofit administration, accounting, finance, or related field.

Manages highly complex issues, which can be nonrecurring and occasionally will be novel. Carries responsibility for consideration and resolution of major problems for the organization. Requires thorough and extensive analysis to understand complex issues and their interrelationships. Issue definition requires input from multiple sources, both internal and external. Requires original thinking and critical judgment and creative thinking to create new solutions and concepts. Little or no counsel or consultation is typically available.

The person in this role should be able to adapt to changing requirements to their daily routine. For example, an ad hoc report may be requested that is not in their work plan for the day. The role of the department is to provide leadership, service, and support for college advancement staff as well as system office staff. Responsiveness and clear communication are critical. Understanding the difference between gift accounting and financial accounting is of high importance. Fluency in both types of accounting is necessary.

This position will provide direction and coordination regarding system reporting, financial processes, and advancement procedures. This position offers guidance on enhancing communication and reporting.

Employee Rights - Employee Polygraph Protection Act

Equal Opportunity Employer - The Kentucky Community and Technical College System is an equal educational and employment opportunity institution.