Administrative Assistant III (Foundation Assistant)

Job no: 496365
Position type: Full-time
Location: Paducah, KY
Division/Equivalent: West Kentucky Community & Technical College
School/Unit: West Kentucky Community & Technical College
Categories: Staff

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Title: Administrative Assistant III (Foundation Assistant)

Salary Range: $37,944 annually, $3,162 monthly

Contract Term Length: 12 Months

Standard Hours: 37.5

Work Location: On-Site

FLSA Status: Non-Exempt

College: West Kentucky Community & Technical College

Campus Location: West Kentucky Community & Technical College

Department: Institutional Advancement

Total Rewards

West Kentucky Community & Technical College offers a competitive benefits package and an attractive work environment that supports excellence, innovation, and creativity, including:

  • Exceptional health care, vision, and dental coverage for you and your family
  • Tuition reimbursement/waiver for you, your spouse, and dependents
  • 403(b) retirement plan: a 5% employee contribution receives a 10% employer match
  • Vacation/Sick Time
  • Work-Life Balance
  • 9.5 Paid Holidays
  • 2 Weeks Institutional Closing Pay (Last 2 weeks of December) for qualifying positions
  • Employee Assistance Program

Position Summary:

Reporting to the WKCTC Foundation office in Paducah, you'll provide essential administrative support that keeps foundation operations running smoothly and donors engaged.

What You'll Be Doing:

Your day-to-day will include:

  • Coordinating gift processing, donor acknowledgement letters, and database record maintenance to ensure accurate and timely stewardship
  • Supporting the planning and logistics of foundation events, scholarship ceremonies, and fundraising initiatives
  • Preparing correspondence, reports, and board meeting materials for Foundation leadership
  • Serving as a professional first point of contact for donors, alumni, and community partners

What You Bring:

  • Associate degree or equivalent combination of education and administrative experience
  • Demonstrated proficiency in Microsoft Office Suite, particularly Word and Excel
  • Experience maintaining databases or constituent management systems with high accuracy
  • Strong written communication skills, with the ability to draft professional correspondence independently
  • Familiarity with KCTCS policies, procedures, or prior experience in a Kentucky public higher education setting is a genuine advantage in this role
  • Ability to handle confidential donor and financial information with discretion

Why WKCTC and KCTCS:

As part of the Kentucky Community & Technical College System, WKCTC employees enjoy the stability and wide range of benefits, including generous paid leave and tuition assistance that extends to employees and their families. Working within the Foundation means your organizational skills translate directly into scholarships awarded, programs funded, and students who stay enrolled because of the support your work helps generate. The Paducah campus is a tight-knit community where staff are known by name and contributions are genuinely recognized.

Employee Rights - Employee Polygraph Protection Act

Equal Opportunity Employer - The Kentucky Community and Technical College System is an equal educational and employment opportunity institution.

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Application close: Central Daylight Time

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