Title: 00877 - Recruitment Specialist - Multi-Hire

State Role Title: Human Resource Analyst I

Hiring Range: $41,655 - $61,200

Pay Band: 4

Agency: Norfolk State University

Location: Norfolk State University

Agency Website: WWW.NSU.EDU

Recruitment Type: General Public - G

Job Duties

The position formulates partnerships across the HR function to deliver value-added service
to management and employeesthat reflects the business objectives of the university. The
Human Resources Specialist for Recruitment and Hiring maintains an effective level of
businessliteracy about the unit level operations, their personnel needs, talent development
and acquisition and organizational structures.

1. Develops, facilitates, and leads the phases of the recruitment process; including, but
not limited: to maintaining job descriptions, preparing, and placing job postings, screening applicants, scheduling and conducting interviews, conducting reference and background checks, making verbal offers of employment, preparing written offer letters and orienting new employees including completion of new hire paperwork.
2. Collaborates with the other HR Personnel and university administrators during the recruitment and offer processes and other functions such as identifying and recommending salary ranges, start dates, and other pertinent details.
3. Monitors and ensures adherenceto recruitment and selection policies, procedures,
and protocols.
4. Process regular reporting and ad-hoc reporting.
5. Prepare, organize, and lead New Hire Orientation and other HR specific Collegewide training as appropriate.
6. Processes annual faculty contracts including updates to spreadsheets, adhering to timelines, mail merging contracts, following up with deans, and with applicants, new hire paperwork and orientation.
7. Collaborate with the Payroll Department to assure accurate compensation information.
8. Maintains updated knowledgeof best practices, trends, regulatory and legal changes, and new technologies in recruitment, revising the recruiting manual and related policies and protocols as needed.
9. Cross-train in other HR functions and provide back-up for those functions as needed.

Additional competencies and expectations:
10. Maintain an open door policy and create an inviting, comfortable atmosphere that encourages faculty/staff to feel safe and openly share their concerns.
11. Handle sensitive information appropriately, only divulging it to the authorized people.
12. Empower faculty/staff to find their own solutions by listening attentively for opportunities to recommend existing resources or converse with other relevant parties.
13. Have a comprehensive understanding of how the university operates and functions as a
competitive environment which operates and uses information to effectively make decisions.

Minimum Qualifications

1. Considerable experience in human resources that includes experience in at least two of
the following: employee relations, benefits, compensation, recruiting and employment, grievance investigation and resolution, performance management, diversity and equal opportunity.
2. Working knowledge of Human Resources recruitment, benefits and compensation
practices, laws, and regulations.
3. Demonstrated strong analytical skills associated with recruitment, compensation,benefits and employee relations.
4. Excellent interpersonal skills with an emphasis on building partnerships, managing conflict, negotiation, mediation, facilitation and communication.
5. Demonstrated ability to create a collaborative work environment, work as a team member and maintain confidentiality while keeping open communications atall levels of the university.
6. Demonstrated ability to analyze work related problems, assess needs and design and
implement solutions that support organizational goals.
7. Demonstrated ability to recognize and connect the linkages and relationships between
functions and processes as well as the impact of decisions on people and the organization.
8. Demonstrated ability to establish and management multiple priorities in a changing and
fast paced environment.
9. Skilled in the use of HR Software and systems, including RMS, PMIS, BES, VNAV.
10. Proficiency in, or can quickly learn the use of spreadsheet, automated employment,
presentation, and Microsoft Office Suite.

Additional Considerations

1. Experience working in human resources for the Commonwealth of Virginia.
2. Experience working in a college or university environment.
3. SHRM Certified Professional (SHRM-CP) or SHRM Senior Certified Professional
(SHRM-SCP) credential. Human Resource Certification Institute (HRCI). PHR or SPHR.
4. Masters Degree in Human Resources

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Application and/or résumé for this position must be submitted electronically by 11:59 p.m. on the closing date through the Commonwealth of Virginia’s Job Board/Recruitment Management System (RMS). Mailed, emailed, faxed, or hand delivered applications and/or résumés will not be accepted. Applicants who possess an Interagency Placement Screening Form (Yellow Form) or a Preferential Hiring Form (Blue Form) as issued under the Department of Human Resources Management (DHRM) Policy 1.30 Layoff (Commonwealth of Virginia Employees Only), must attach these forms when submitting their state application and/or résumé. The decision to interview an applicant is based solely on the information received for this position from either the electronic application and/or résumé. RMS provides a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your RMS account to check the status of your application for this position.

Norfolk State University conducts background checks on all candidates identified as a finalist for employment consideration. The type of background check(s) performed are dependent upon the type of position for which you have been identified as a finalist and may include: criminal history, including sexual offender registry checks, reference checks, degree validation, DMV (driving) records, license verification, and credit report reviews. The results of background checks are made available to University employing officials. As a finalist, you will be required to sign an Authorization to Release form. Norfolk State University utilizes Form I-9 and E-verify in the verification of eligibility for employment. Applicants must be authorized to work in the U.S. without employer sponsorship.

Contact Information

Name: Office of Human Resources

Phone: 757-823-8160

Email: NO EMAILED DOCUMENTS ACCEPTED

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Vocational Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link: Career Pathways for Individuals with Disabilities, or call DARS at 800-552-5019, or DBVI at 800-622-2155.