Title: 00807- Administrative Office Specialist

State Role Title: Administrative and Office Specialist III

Hiring Range: 31,886.00-49,662.00

Pay Band: 3

Agency: Norfolk State University

Location: Norfolk State University

Agency Website: www.nsu.edu

Recruitment Type: General Public - G

Job Duties

Organizational Objective:

To provide administrative support and oversight to the university’s English and Foreign Languages department and to the College of Liberal Arts, as well as an array of educational support programs.

Purpose of Position:

To provide administrative assistance to the Department Chair of English and Foreign Languages in furtherance of the mission of the university.

Minimum Qualifications

• Significant work experience interacting with stakeholders on the phone, by email, or in person.
• Demonstrated ability to retrieve and interpret organizational policies across the university, to provide guidance, referrals, and/or solutions to faculty, staff, students, and parents who need assistance.
• Excellent written and oral communication skills;
• Strong interpersonal communication skills that will facilitate and ease daily interactions with a diverse group of
  university stakeholders who have a range of needs. Strong computer skills and fluid ability to use current application knowledge to
  adapt to new tasks or sets of instructions
• Demonstrated experience and skills in office or business administration required.

Preferred Qualifications

• Experience in an office setting within higher education
• Training or licensure in Microsoft Office Suite
• Willingness to attend on-campus training seminars, program training sessions, etc.
• Willingness to assist with acquiring and distributing information to faculty regarding special campus programs such as fund-raising or lectures and other special events
  

Additional Considerations

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Application and/or résumé for this position must be submitted electronically by 11:59 p.m. on the closing date through the Commonwealth of Virginia’s Job Board/Recruitment Management System (RMS). Mailed, emailed, faxed, or hand delivered applications and/or résumés will not be accepted. Applicants who possess an Interagency Placement Screening Form (Yellow Form) or a Preferential Hiring Form (Blue Form) as issued under the Department of Human Resources Management (DHRM) Policy 1.30 Layoff (Commonwealth of Virginia Employees Only), must attach these forms when submitting their state application and/or résumé. The decision to interview an applicant is based solely on the information received for this position from either the electronic application and/or résumé. RMS provides a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your RMS account to check the status of your application for this position.

Norfolk State University conducts background checks on all candidates identified as a finalist for employment consideration. The type of background check(s) performed are dependent upon the type of position for which you have been identified as a finalist and may include: criminal history, including sexual offender registry checks, reference checks, degree validation, DMV (driving) records, license verification, and credit report reviews. The results of background checks are made available to University employing officials. As a finalist, you will be required to sign an Authorization to Release form. Norfolk State University utilizes Form I-9 and E-verify in the verification of eligibility for employment. Applicants must be authorized to work in the U.S. without employer sponsorship.

EEO Statement
NSU is committed to providing equal employment opportunities for all persons and applicants, without regard to age, color, disability, gender, national origin, political affiliation, genetic information, race, religion, sexual orientation, sex (including pregnancy) or veteran status. NSU encourages and invites minorities, women, individuals with disabilities and veterans to apply.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Contact Information

Name: Human Resources

Phone: 7578238160

Email: Emailed material is not accepted.

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.