Title: Anatomical Program Support Tech - MEX51

State Role Title: Admin and Office Spec III

Hiring Range: $18.70- $23.00/hr

Pay Band: 3

Agency: Virginia Department of Health

Location: CHIEF MEDICAL EXAMINER-CENTRAL

Agency Website: www.vdh.virginia.gov

Recruitment Type: General Public - G

Job Duties

The Virginia State Anatomical Program, established in 1919, is the only program in Virginia authorized to receive donations of human bodies for scientific study. The primary mission of VSAP is to educate health professionals by providing donors for the teaching of anatomy and surgery and medical research to the State’s medical schools, colleges, universities, and research facilities.

The Anatomical Program Support Tech will serve as part of the administrative team for the Virginia State Anatomical Program and will provide administrative activities in support of the program. Characteristic duties may include office and administrative responsibilities, data entry, records maintenance, filing and providing customer service. The incumbent will be responsible for answering a multi-line phone, answering questions pertaining to the Virginia State Anatomical Program. This work will regularly require discretion, interpretation of law, policies, procedures or processes and frequent interaction with constituents. This position may provide assistance to other units within the program. This position will primarily work weekends, holidays and some hours during normal business hours. Some teleworking hours may be authorized, depending on program and agency policies and procedures, after 90 days.

Wage employees are subject to the following conditions of employment:
• Wage employees serve at the will and pleasure of the appointing authority.
• Continuing employment is based on available funding and business need.
• Wage employees are not covered by the provisions of the Virginia Personnel Act. Therefore, they are not eligible for benefits which are provided to salaried employees, such as leave credits, holiday pay, insurance, access to the grievance procedure, etc.
• Wage employees are paid only for the hours they actually work.
• Virginia state law currently requires that agencies not permit wage employees to work in excess of 29 hours per week on average over the course of a year. Wage employees may not work for VDH beyond 1,500 hours during the period of May 1 – April 30 of the following year (the Standard Measurement Period).
• Once a wage employee works the maximum of 1,500 hours during the Standard Measurement Period, the employee may be rehired as a wage employee of VDH only after the next Standard Measurement Period has begun.
• Wage employees are eligible to apply for all classified positions for which recruitment has been initiated, including those limited to State Employees Only.
• If a wage employee becomes employed in a classified position, he/she will be eligible to purchase retirement credit for the time worked as a wage employee.

Minimum Qualifications

• Knowledge of office procedures, computer and software technology, use of policies and procedures and customer service.
• Experience working in an office setting with a high-call volume and/or call center environment.
• Knowledge of anatomy, physiology, and medical terminology.
• Strong interpersonal and communication skills, orally and written.
• Strong organizational skills and experience with software applications and Microsoft Office products (i.e. Word, Excel and database entry) and general office equipment (copier, fax).
• Ability to work in an environment with contact of deceased human remains.
• Ability and experience with setting up and maintaining files and manuals.
• Ability to work independently and deal with sensitive issues requiring discretion and sound judgement. Ability to maintain confidentiality.
• Ability to lift up to 75lbs and assisting with pushing and pulling up to 200lbs.
• Valid driver’s license.

Additional Considerations

• Experience working in a death care industry setting.
• Understanding of state government, such as relevant programs, policies, and Virginia Code
• Knowledge of processing death certificates and utilizing the State EDRS system is preferred

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

VDH accepts only on-line applications. Faxed, mailed, or e-mailed applications will not be considered. Applications are accepted until 11:55 p.m. on the job closing date. Applications and/or resumes should include relevant work history which indicates your qualifications for this position.

Employment is contingent upon satisfactory results of a state and federal criminal history background check and the Department of Social Service’s Child Abuse and Neglect Central Registry check, U.S. HHSIG Exclusion List check, employment reference check and E-Verify. Other financial, credit, driving, background checks or completion of Statement of Economic Interests may be required for certain positions.

It is the policy of the Commonwealth and VDH that all aspects of human resource management be conducted without regard to race (or traits historically associated with race including hair texture, hair type, and protective hairstyles such as braids, locks, and twists); sex; color; national origin; religion; sexual orientation; gender identity or expression; age; veteran status; political affiliation; disability; genetic information; and pregnancy, childbirth, or related medical conditions. VDH employees have a shared Code of Ethics, which can be found in the bottom banner of our website: www.vdh.virginia.gov.

If you have been affected by DHRM Policy 1.30 layoff and possess a valid Interagency Placement Screening Form (Yellow Card) or a Preferential Hiring Form (Blue Card), you must submit the card before the closing date for this position. The Card may be submitted with the state application as an attachment.

As a V3 (Virginia Values Veterans) employer VDH Welcomes Veterans to apply!

Supplemental Questions: You may be required to respond to position-specific questions at the end of this application. This information will help us evaluate your credentials and qualifications for the job. Failure to respond to any questions may disqualify you from further consideration

Contact Information

Name: A. Collum

Phone: 804-864-8236

Email: amanda.collum@vdh.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.