Title: Payroll Specialist

State Role Title: Financial Services Spec I

Hiring Range: $47,232 to $76,752

Pay Band: 4

Agency: VA Dept of Transportation

Location: Hampton Roads District Office

Agency Website: www.virginiadot.org/jobs

Recruitment Type: General Public - G

Job Duties

The Virginia Department of Transportation (VDOT) Hampton Roads District is seeking a Payroll Specialist. As a Payroll Specialist you will support district accounting functions by managing VSDP, workers compensation, payroll reconciliations, time entry and leave, as well as other accounting functions and projects as assigned. Ensure accurate payment to employees while in compliance with payroll regulations, policies and procedures. Explain and advise users on policies and practices related to these areas. Maintain confidentiality of personal and sensitive data at all times.

Core responsibilities for job & position:
Manage programmatic issues related to district VSDP, workers compensation, payroll reconciliations, time entry and leave. Update online payroll guides and assist employees with payroll related issues. Assist with automated financial systems training.

Assist with other accounting or section activities as needed.

Work with HR each pay period to receive all documentation for payroll processing. Enter payroll data into CIPPS and process payroll changes, VSDP, workers compensation and special pays. Prepare reports related to payroll expenditures, deductions, withholdings, and totals by pay period per month. Reconcile payroll deductions to CIPPS. Perform pre-audit of Hourly Payroll. Maintain payroll records and files for internal use and audit purposes.

Required skills for job & position:
• Ability to communicate effectively orally and in writing with diverse audiences.
• Ability to maintain confidentiality of personal and sensitive information.
• Ability to work independently, multi-task, work well under deadlines, and pay attention to detail.
• Working knowledge of generally accepted accounting principles (GAAP) to include cost accounting and internal controls.
• Considerable knowledge of state and federal laws and regulations governing payroll activities.
• Ability to explain and apply policies and procedures, interpret tax laws and regulations.
• Ability to research, reconcile, analyze, and evaluate data.
• Knowledge of payroll processing, general ledger and accounts reconciliation.
• Skill in the use of computers and software applications to include automated financial and payroll systems.
• Ability to prioritize and organize work effectively.

VDOT is an emergency response agency, and this position may be designated to support emergency operations during certain situations. As such, you may occasionally be required to work an assignment that includes hours outside the normal work schedule including weekends and holidays. Not all designated employees are provided an emergency operations assignment.

We have Shared Values and a Code of Ethics. Your success in our organization depends upon modeling these values, therefore please review them and, if in agreement, we welcome you to apply.

In addition to a rewarding work experience, VDOT offers excellent health and life insurance benefits, pre-tax spending accounts, state funded Short- and Long-Term Disability, paid holidays, vacation, tuition assistance, free wellness programs, and a state retirement plan with options for tax-deferred retirement savings including employer matching.

Minimum Qualifications

• Ability to communicate effectively orally and in writing with diverse audiences.
• Considerable knowledge of state, federal laws and regulations governing payroll activities.
• Ability to maintain confidentiality of personal and sensitive information.
• Ability to work independently, multi-task, work well under deadlines, and pay attention to detail.
• Working knowledge of generally accepted accounting principles (GAAP) to include cost accounting and internal controls.
• Skill in the use of computers, software applications to include automated financial and payroll systems.
• Experience with payroll processing, general ledger and accounts reconciliation.
• Ability to research, reconcile, analyze, and evaluate data.
• Ability to prioritize and organize work effectively.

Additional Considerations

• Experience developing and delivering fiscal training or guidance.
• Experience using automated financial systems.
• Experience processing payroll for 500 or more employees.
• CPA or CPP certification.
• Professional experience in in Accounting, Business, or related field desired.
• Public sector accounting experience.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

This position requires a fingerprint based Criminal History Background Check, DMV Record Check and Work History Verification with references.

VDOT is an emergency operation agency. As such, this job is essential to emergency response operations and expected to work in these situations, to include weekends, holidays, and after normal business hours; assignments may vary based on business needs to include working in severe weather.

Once onboarded, this position may be eligible for telework opportunities; availability, hours, and duration of telework shall be approved as outlined in the Commonwealth telework policy.

We are a “Virginia Values Veterans” (V3) official certified company and state agency that provides hiring preference to Veterans and Members of the Virginia National Guard in support of Executive Order 29, (2010). If you are a Veteran or Virginia National Guard Member, we urge you to respond accordingly on your state application.

VDOT utilizes a market based pay program, which has been approved by DHRM. Therefore, advertised rates of pay may or may not align with the Commonwealth pay bands.

Contact Information

Name: David Keesee

Phone: 757-956-3291

Email: David.Keesee@vdot.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.