Title: Fiscal Technician

State Role Title: 19013

Hiring Range: starting at $38,466 (commensurate based on experience)

Pay Band: 3

Agency: Dept Behavioral Health/Develop

Location: Western State Hospital

Agency Website: jobs.virginia.gov

Recruitment Type: General Public - G

Job Duties

Western State Hospital is seeking a Full Time Fiscal Technician to maintain the timekeeping system and records for Western State Hospital and the Commonwealth Center for Children and Adolescents (CCCA), and our employees. This position will be responsible for monitoring employee time and leave; complying with Hospital and State policy and FLSA policies; initiating reports to meet critical deadlines established by the Commonwealth of Virginia; maintaining internal controls on Comp Time, Year-End leave carryover, 90-day absences, Lost Time adjustments, as well as FMLA leave; and responsible for making authorized corrections to time and/or leave records and maintaining an accessible records for audit purposes.

The Fiscal Technician will also be responsible for preparing necessary workups to assure accuracy of hours and percentages to be paid for short term disability payments; preparing final pay work ups for terminating employees; available for back-up in processing weekly timekeeping edits and report processing from Kronos Workforce as needed; ability to communicate with supervisor as well as with employees; and meet critical processing and report deadlines as required by supervisor.

This position is eligible for:

- retirement with cash match
- life insurance
- health, vision, and dental insurance
- paid time off

Minimum Qualifications

- working knowledge of basic accounting principles and of general office procedures
- skilled in analysis of fiscal transactions and performance of detailed mathematical calculations rapidly and accurately
- ability to work under pressure and interpret policies and regulations, especially those established by FLSA and state guidelines
- must be flexible and able to adapt to changing environment
- must be able to utilize on-line systems, LANS, networks and software packages such as Microsoft Office, Kronos, and Cardinal/Peoplesoft
- proficiency in Excel
- ability to work independently and with a team and ability to communicate with and assist employees when needed

Additional Considerations

- State experience in field or Associate Degree or higher or equivalent combination of related studies in accounting and/or financial systems, or experience indicating ability to perform the functions of this position
- working knowledge of automated Timekeeping software
- bilingual
- veteran

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

The successful applicant must pass a criminal background investigation, drug screening test and employment reference check. The applicant must have the ability to perform at the level of physical demands noted on the Employee Work Profile and the verified ability to perform the essential functions of the position.

Commonwealth’s Alternate Hiring Process: In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Vocational Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link: https://www.vadars.org/drs/cpid/PWContact.aspx, or call DARS at 800- 552-5019, or DBVI at 800-622-2155.

DBHDS is a healthcare organization and must comply with the federal CMS Omnibus COVID-19 Health Care staff Vaccination Regulation which requires all employees to be vaccinated or receive an exemption. Upon acceptance of a job offer, new recruits will be asked to disclose their vaccination status (and for those fully vaccinated, proof of vaccination) during the pre-employment process. New staff who are not vaccinated for any reason or choose not to disclose their vaccination status, will need to request a medical or religious accommodation. If you have questions, please contact the Office of Human Resources.

Contact Information

Name: Samantha Leep

Phone: 540-332-8306

Email: samantha.leep@dbhds.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.