Title: Program Support Technician (Education/Hourly): River North Correctional Center #ED01

State Role Title: Admin and Office Specialist III - 19013

Hiring Range: $17.50 - $24.63

Pay Band: 3

Agency: Dept of Corr - Central Admin

Location: River North Corr Center

Agency Website: https://vadoc.virginia.gov/job-opportunities/

Recruitment Type: General Public - G

Job Duties

Position provides clerical and admin assistance and support to the academic teachers, vocational teachers, librarians, and education administration with meeting the individual educational needs of the students including in college programs correspondence to the Principal. Additionally, to meet the standards defined under the Commonwealth’s statues and program certification requirements. Updates and maintains records, files, and automated databases. Provides administrative and clerical support to the unit or school office in an efficient and professional manner. Assists classroom teachers with GED and TABE test scheduling, which includes preparing and mailing out of Testing Notices. Remains up to date with college correspondence procedures. Assists Principal with request forms from inmates concerning college correspondence. Processes Correspondence Course Approval Forms. Processes college course mail for the inmates and acts as liaison between inmates and college advisor. Assists all educational staff with maintaining accurate records and files. Uses computer and appropriate software to maintain learner records, lists, inventories, reports, etc. Maintains documentation of professional development in employee file. Assists librarian with cataloging, circulation, and book delivery as needed.

This is a wage position limited to working no more than 1,500 hours per agency during the 12-month period of May 1 – April 30, regardless of the hire date. The wage employment period resets on May 1 of the following year. All wage employees are limited to working no more than 29 hours per week on average over the 12-month period. This wage position offers no state benefits.

Minimum Qualifications

High School Diploma or equivalent. Experience in an administrative support role. Ability to provide assistance and communicate to both internal and external clients. Experience and knowledge of Microsoft Office Suite. Recent experience using office equipment (i.e. computers, printers, copier, and fax machine). Experience managing an automated database other than Microsoft Office. Ability to prioritize work, meet deadlines and complete tasks in a timely manner. Experience setting up automated and manual filing systems. Experience preparing routine reports.

Additional Considerations

Advanced knowledge, coursework, training in office administration or experience in a related field. Working knowledge of policies and procedures related to records maintenance and processes.
Licensure: None required.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

If selected as a finalist with the VADOC, candidates can expect the following:

Background Investigation Requirements: All applicants are subject to a background investigation. Investigations may include fingerprint checks (State Police, FBI); local agency checks; employment verification; verification of education (relevant to employment); credit checks; and other checks based on the position.

Drug Testing Requirements: Applicants applying to a designated safety sensitive position are subject to a pre-employment drug screen. Marijuana use is prohibited for positions that require possession of a firearm or a Commercial Driver’s License in the performance of official duties such as Corrections Officers, Probation Officers, Tractor Trailer Drivers and others.

Application Requirements: Application and/or résumé for this position are only accepted electronically through the Commonwealth of Virginia’s Electronic Recruitment System. All applications should be submitted by 11:55pm on the closing date for the position. Mailed, emailed, faxed, or hand delivered applications and/or résumés will not be accepted. The decision to interview an applicant is based solely on the information received for this position from the electronic application and/or résumé.

Layoff Preferences: Applicants who possess an Interagency Placement Screening Form (Yellow Form) or a Preferential Hiring Form (Blue Form) as issued under the Department of Human Resources Management (DHRM) Policy 1.30 Layoff (Commonwealth of VA employees only) MUST attach these forms when submitting their state application and/or résumé.

VADOC is an EEO employer and is committed to supporting workforce diversity, equitable opportunities and inclusivity. Reasonable accommodations are available upon request.

VADOC values our Veterans and encourages all to apply and receive preference in the hiring process. AmeriCorps, Peace Corps, and other nation service alumni are also encouraged to apply. Click here for more information: Virginia Values Veterans (V3) Program - Virginia Department of Veterans Services.

Contact Information

Name: Human Resources

Phone: 276-773-1812

Email: EMAILED APPLICATIONS/RÉSUMÉS / WILL NOT BE ACCEPTED FOR THIS POSITION

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.