Title: Administrative Assistant - Hourly/Part-time

State Role Title: Admin and Office Spec III

Hiring Range: $19.94 - $32.40

Pay Band: 3

Agency: VA Dept of Transportation

Location: Interstate Management Office

Agency Website: www.virginiadot.org/jobs

Recruitment Type: General Public - G

Job Duties

This is an hourly/wage position and is limited to 1500 hours within a 12-month period/average 29 hours per week. This position is not eligible for the state benefit package.

The position is located at 1992 S Military Highway, Chesapeake, VA.

The Hampton Roads District is seeking a motivated and experienced Administrative Assistant to provide administrative support to the Construction Branch. Receive information, compile and prepare specific responses and reports. Routinely handle mailings, phone calls, in-person contacts and correspondence from agency personnel, citizens and government officials. Make purchases and handle invoicing from contractors and vendors within allowable Agency guidelines. Process requisitions, travel, reimbursements and small purchases. Develop and update spreadsheets, databases and financial reports. Produce time-sensitive monthly reports for overtime, manpower, project status and other construction functions as required.

Competitive candidates will have an established and proven background in providing excellent customer service and the ability to manage multiple tasks with differing and competing deadlines.

Candidates should be excellent communicators and have the ability to manage multiple systems that support cross-functional business needs as well as the ability to work independently as well as in a team environment.

Minimum Qualifications

• Experience with Microsoft Office Suite.
• Experience analyzing data.
• Working knowledge of data entry and spreadsheet use.
• Ability to manage multiple tasks and prioritize accordingly.
• Ability to follow oral and written instructions and work independently.
• Ability to think independently and draw relevant conclusions.
• Ability to communicate effectively orally and in writing.
• Valid driver’s license.

Additional Considerations

• Extensive experience with spreadsheets, databases, SharePoint, and word processing.
• Combination of training experience or education in public administration, business administration or finance or a related field desired.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Fingerprint based background check, references, work history, and DMV records will be verified prior to employment. Applicants must be eligible to work in the United States. H1B VISA Sponsorship is not available.

State applications will only be accepted as submitted online by 11:55 pm on the closing date through the PageUp System. Applicants are expected to fully represent qualifications and work history on the State application and or resume. The decision to interview an applicant is based on the information provided on the application, therefore, it is essential to fully complete each section of the application and provide detailed information. Submitting an incomplete state application, or a state application lacking in detail, may impact your interview eligibility.

VDOT utilizes a market-based pay program, which has been approved by DHRM. Therefore, advertised rates of pay may or may not align with the Commonwealth pay bands.

Contact Information

Name: Tina Kittrell

Phone: 757-956-3288

Email: christina.kittrell@vdot.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.