Norfolk State University's Political Science Department is looking for an Administrative and Office Specialist to provide administrative support and clerical services to the department chair, faculty, and students.

Job Duties:

The purpose of the position is to provide administrative support and clerical services to the department chair, faculty, and students as directed by the chair and/or his supervisors. In addition, the administrative assistant manages the office while assisting other employees of the university, outside visitors, or any other persons with their inquiries about the department. The administrative assistant is also responsible for transmitting and receiving communications between the department and its stakeholders both in and outside the university. Finally, the successful candidate would manage departmental records and perform other duties that are pertinent to ensuring the smooth functioning of the department.

Minimum Qualifications:

1. The position essentially requires good written and oral communications kills, computer literacy,
database management, and preferably some proficiency in desktop publishing.
2. An ideal candidate would be capable of maintaining a congenial relationship with students, faculty as well as other stakeholders.
3. Other essential tasks include phone management, inventory, supervision of equipment
maintenance, organization and data storage skills
4. The position requires a high school diploma and at least a minimum of five years’ experience preferably in an administrative assistant capacity.
5. In addition, the administrative assistant must possess the necessary skills and knowledge required to execute her duties.
6. While not a requirement for employment, knowledge of Norfolk State University’s policies and procedures is highly desirable.

Special instructions to Applicants:

Application and/or résumé for this position must be submitted electronically by 11:59 p.m. on the closing date through the Commonwealth of Virginia's Job Board/Recruitment Management System (RMS). Mailed, emailed, faxed, or hand delivered applications and/or résumés will not be accepted. Applicants who possess an Interagency Placement Screening Form (Yellow Form) or a Preferential Hiring Form (Blue Form) as issued under the Department of Human Resources Management (DHRM) Policy 1.30 Layoff (Commonwealth of Virginia Employees Only), must attach these forms when submitting their state application and/or résumé. The decision to interview an applicant is based solely on the information received for this position from either the electronic application and/or resumé. RMS provides a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your RMS account to check the status of your application for this position.