Title: Office Services Specialist - Mental Health (Part-Time) #W0032 : Nottoway Correctional Center

State Role Title: Administrative & Office Specialist II - 19012

Hiring Range: $16.55 - $22.05/hr.

Pay Band: 2

Agency: Dept of Corr - Central Admin

Location: Nottoway Correctional Center

Agency Website: www.vadoc.virginia.gov

Recruitment Type: General Public - G

Job Duties

Provides mid-level administrative and clerical support to the department, while maintaining individual production requirements, in support of the unit and agency mission.

Updates and maintains records, files and in automated databases.

Position is also responsible for additional duties and responsibilities as assigned by the Unit.

This is a wage position limited to working no more than 1,500 hours per agency during the 12 month period of May 1 – April 30, regardless of the hire date. The wage employment period resets on May 1 of the following year. All wage employees are limited to working no more than 29 hours per week on average over the 12-month period. This wage position offers no state benefits.

Minimum Qualifications

• High School Diploma or equivalent
• Considerable recent experience providing customer and administrative support to include composing letters, memos, word processing, data entry, filing and other related duties in a professional office setting
• Recent experience using office equipment (i.e. computers, printers, copier, fax machine and a multi-line communication system)
• Bookkeeping &/or accounting experience
• Demonstrated skill in the use of Microsoft Office to include Word and Excel to accomplish office support requirements
• Demonstrated ability to organize work, meet deadlines and complete tasks in a timely manner
• Skilled in communicating with customers, employees, and other individuals to answer questions, disseminate or explain information
• Demonstrated ability to perform mathematical calculations and work with numerical data
• Demonstrated ability to set up and maintain automated and manual filing systems
• Demonstrated ability to maintain and update inventory

Additional Considerations

• Prefer post-secondary courses in office administration, secretarial science or certification in office administration or equivalent training or experience in a related field
• Prefer administrative experience in a criminal justice, court, or law office setting
• Demonstrated skill in inputting data into an automated database other than Microsoft Office

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

If selected as a finalist with the VADOC, candidates can expect the following:

Background Investigation Requirements: All applicants are subject to a background investigation. Investigations may include fingerprint checks (State Police, FBI); local agency checks; employment verification; verification of education (relevant to employment); credit checks; and other checks based on the position.

Drug Testing Requirements: Applicants applying to a designated safety sensitive position are subject to a pre-employment drug screen. Marijuana use is prohibited for positions that require possession of a firearm or a Commercial Driver’s License in the performance of official duties such as Corrections Officers, Probation Officers, Tractor Trailer Drivers and others.

Application Requirements: Application and/or résumé for this position are only accepted electronically through the Commonwealth of Virginia’s Electronic Recruitment System. All applications should be submitted by 11:55pm on the closing date for the position. Mailed, emailed, faxed, or hand delivered applications and/or résumés will not be accepted. The decision to interview an applicant is based solely on the information received for this position from the electronic application and/or résumé.

Layoff Preferences: Applicants who possess an Interagency Placement Screening Form (Yellow Form) or a Preferential Hiring Form (Blue Form) as issued under the Department of Human Resources Management (DHRM) Policy 1.30 Layoff (Commonwealth of VA employees only) MUST attach these forms when submitting their state application and/or résumé.

VADOC is an EEO employer and is committed to supporting workforce diversity, equitable opportunities and inclusivity. Reasonable accommodations are available upon request.

VADOC values our Veterans and encourages all to apply and receive preference in the hiring process. AmeriCorps, Peace Corps, and other nation service alumni are also encouraged to apply. Click here for more information: Virginia Values Veterans (V3) Program - Virginia Department of Veterans Services.

Contact Information

Name: James Ritchie

Phone: 804-588-2356

Email: Applications submitted via email will not be accepted

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.