Title: Special Education Financial Data and Monitoring Specialist

State Role Title: Financial Services Spec II

Hiring Range: Exact Commensurate Based on Qualifications & Experience

Pay Band: 5

Agency: Dept of Ed Central Operations

Location: VDOE James Monroe Building

Agency Website: www.doe.virginia.gov

Recruitment Type: General Public - G

Job Duties

The Virginia Department of Education (VDOE) is seeking a qualified and experienced individual to provide support to the Division of Special Education and Student Services (SESS) team by providing fiscal monitoring in the Commonwealth in the area of special education finance and assists in implementing the Special Education State Improvement Plan. The individual will perform onsite and desk reviews of grantees’ financial or special education records for compliance with federal or state regulations, policies, procedures or guidelines. Some responsibilities of this position include: planning and developing fiscal monitoring schedules after conducting risk assessment of assigned department or functional area within established or required timelines; establishing risk-based audit programs, determines scope of review in conjunction with the review team, and reviews the suitability of internal control designs; conducting audit testing of specified fiscal areas and identifies reportable issues and dimension of risk including procurement, inventory, time and effort, LEA Maintenance of Effort, Proportionate Set-Aside, Excess Costs; conducting on-site and desk reviews of sub-recipient’s use of funds for allowable uses and compliance with local, state and federal requirements; and preparing draft reports of findings and working collaborative with SESS staff members, including program improvement staff, and review team members. The individual may also conduct ARMICS testing. Internal audit, grants administration or financial oversight responsibilities are desirable.

This is a re-advertisement, previous applicants need not to apply!

Minimum Qualifications

 Familiar with EDGAR, OMB Circulars/Uniform Guidance Document, OMEGA and general auditing practices or methodologies
 Broad knowledge of special education finance or federal grant administration or monitoring
 Broad knowledge of state procedures for administering special education funds
 Basic understanding of regulations governing education of children with disabilities
 Broad understanding of local division policies, procedures, functions, and administration
 Considerable knowledge of federal and state special education and compliance regulations
 Experience at the state and/or local level in administering special education programs or financial programs
 Demonstrate the ability to define problems and apply problem solving techniques to complex educational issues
 Demonstrate the ability to participate on interdisciplinary teams to coordinate or produce independently the completion of projects
 Demonstrate the ability to present effectively complex information to both technical and lay audiences
 Demonstrate the ability to manage multiple assignments with critical deadlines
 Demonstrate the ability to coordinate, critique, and edit work products
 Demonstrate the ability to involve yourself in several projects and tasks, with regularly varying priorities and developing concerns
 Skill to communicate efficiently, both orally and in writing, to internal and external clients
 Considerable experience in applying expertise to problems in education
 Basic knowledge of school division administration
 Working knowledge of word-processing and spreadsheet software

Additional Considerations

 Graduation from an accredited college or university or an equivalent combination of education and experience is preferred
 A degree in accounting is preferred

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

A résumé will be accepted in lieu of a completed state application. Applications submitted via e-mail, postal service, fax or hand-delivered will not be considered. Successful candidates must pass a criminal background check. Commonwealth of Virginia employees may have teleworking options available. Final teleworking agreements will reviewed and approved upon hire.

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Certified Rehabilitation Counselor within the Department of Aging & Rehabilitative Services (DARS).Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS to get their Certificate of Disability.

Reasonable accommodations are available to persons with disabilities during the application and/or interview process. For assistance call: (804) 225-2021, [TTY: 786-8389]

Minorities, Individuals with disabilities, Veterans, and people with National Service experience are encouraged to apply. The Virginia Department of Education is an Equal Opportunity Employer and encourages diversity within its workforce.

Virginia Department of Education does not provide sponsorship.

Contact Information

Name: Lexi Tate

Phone: No Phone Calls Please

Email: alexia.tate@doe.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.