Title: HR Analyst

State Role Title: Human Resource Analyst I

Hiring Range: $60,672 - $68,461

Pay Band: 4

Agency: Virginia Department of Health

Location: Perimeter Center

Agency Website: www.vdh.virginia.gov

Recruitment Type: State Employee Only - E

Job Duties

The HR Analyst will independently manage routine human resources (HR) activities and support management in delivering effective HR services. This role involves comprehensive handling of recruitment processes, benefits administration, transaction processing, and record management. The HR Analyst will perform analysis, provide guidance to managers and staff, and ensure compliance with HR policies and procedures.
Key Responsibilities:
1. Performance Management:
o Supervise and conduct performance evaluations for HR support positions as applicable.
o Ensure quality, timeliness, and accuracy in HR deliverables.
o Provide necessary training and monitor workplace safety.
2. Recruitment & Selection:
o Conduct end-to-end recruitment for wage and classified roles, ensuring EEO compliance.
o Collaborate with hiring managers to identify staffing needs, prepare job postings, and oversee interview processes.
o Review recruitment documents, screen applications, and assist with offer letter preparation and onboarding.
o Manage background checks and ensure accurate completion of onboarding documentation.
3. Onboarding & Training:
o Coordinate and facilitate onboarding for new hires, including orientation and benefits discussions.
o Prepare benefits packages, create personnel files, and assist employees with necessary forms and procedures.
o Support training sessions using established materials.
4. Benefits & Related HR Practices:
o Act as the primary contact for employee inquiries on benefits, including health insurance, leave, and workers' compensation.
o Process and submit benefits-related documents and ensure timely handling of workers' compensation incidents.
o Manage separation processes, including final benefits calculations and terminations.
5. Transaction & Records Management:
o Prepare and process various HR transactions, such as employment actions, pay adjustments, and record updates.
o Oversee accurate completion and submission of HR documentation, including teleworking and alternative work schedule requests.
o Maintain HR records in line with retention policies, coordinating records disposal as needed.
6. Customer Service & Technical Assistance:
o Respond to internal and external inquiries regarding HR services and policies.
o Provide prompt and professional customer service to employees and applicants.
o Deliver technical support and guidance on HR procedures as required.
7. Other Duties:
o Perform additional HR tasks as needed, which may include support during emergency declarations

Minimum Qualifications

Comprehensive Knowledge of HR Programs and Regulations
• Demonstrates an understanding of HR policies, regulations, and best practices.
• Proven ability to stay informed and compliant with updates in HR guidelines.
Recruitment and Selection Expertise
• Skilled in designing effective recruitment and selection processes, with a keen eye for matching candidates to roles.
• Adept at implementing equitable hiring practices that support organizational diversity and compliance with EEO standards.
Benefits Administration and Transaction Processing
• Experience with administering benefits, handling HR transactions, and ensuring accuracy in documentation.
• Ability to clearly communicate benefits options and requirements to employees.
Analytical and Interpretive Skills
• Strong ability to analyze and interpret policies, procedures, and data.
• Demonstrated capability in using data to support HR decisions and recommendations.
Organizational and Time Management Skills
• Able to manage multiple priorities, ensuring that tasks are completed accurately and on time.
• Organized approach to handling high volumes of employment and position transactions without compromising detail.
Excellent Communication Abilities
• Strong verbal and written communication skills, with the ability to interact professionally across all levels of the organization.
• Adept at providing clear guidance to managers, employees, and applicants.
Confidentiality and Discretion
• Proven ability to handle sensitive information responsibly and maintain confidentiality at all times.
• Trustworthy and detail-oriented, with a focus on upholding ethical standards in HR practices.
Technological Proficiency in HR Systems
• Familiarity with HRIS and other HR tools; ability to quickly learn and adapt to new systems.
• Experience working with recruitment and benefits systems (such as PageUp, Cardinal, or similar).
Adaptability and Problem-Solving
• Flexible and responsive to change, with a proactive approach to solving HR-related issues.
• Ability to seek guidance for complex issues while handling routine matters independently.

Additional Considerations

Some Required Hard Skills for HR Analyst Position:
1. Performance Management:
o Proficiency in supervising HR support staff, including conducting performance appraisals, quality assurance, and workplace safety training.
o Skilled in monitoring deliverables to ensure alignment with organizational standards.
2. Recruitment & Selection:
o Expertise in managing full-cycle recruitment processes, including crafting job postings, developing screening criteria, and preparing interview materials.
o Ability to apply EEO and employment law compliance throughout the hiring process.
o Skilled in conducting background checks, preparing offer letters, and onboarding processes.
o Knowledge of compensation policies to ensure fair and compliant hiring decisions.
3. Onboarding & Training:
o Proficiency in coordinating onboarding processes, including conducting orientations, preparing benefits packages, and managing personnel files.
o Ability to deliver HR training sessions and provide new employees with necessary resources and forms.
4. Benefits Administration:
o Proficient in guiding employees on benefits options, including health insurance, workers' compensation, and leave administration.
o Expertise in processing benefits transactions and ensuring compliance with required timelines and documentation standards.
o Skilled in conducting benefits termination procedures and preparing final leave information for departing employees.
5. Transaction & Records Management:
o Competency in processing a variety of HR transactions, such as employment actions, pay adjustments, and supervisory updates.
o Skilled in managing and maintaining HR records in line with organizational retention policies and guidelines.
o Proficiency in coordinating records retention and disposal activities, following proper authorization and documentation protocols.
6. Customer Service & Technical Assistance:
o Advanced customer service skills for responding to HR-related inquiries from internal and external stakeholders.
o Proficiency in providing technical assistance on HR procedures, policies, and systems in a responsive and professional manner.
Each of these hard skills is essential for efficiently managing HR functions and ensuring compliance with organizational and legal standards. Candidates should have experience in these areas and demonstrate proficiency with relevant HR tools and software.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

VDH accepts only on-line applications. Faxed, mailed, or e-mailed applications will not be considered. Applications are accepted until 11:55 p.m. on the job closing date. Applications and/or resumes should include relevant work history which indicates your qualifications for this position.

Employment is contingent upon satisfactory results of a state and federal criminal history background check and the Department of Social Service’s Child Abuse and Neglect Central Registry check, U.S. HHSIG Exclusion List check, employment reference check and E-Verify. Other financial, credit, driving, background checks or completion of Statement of Economic Interests may be required for certain positions.

It is the policy of the Commonwealth and VDH that all aspects of human resource management be conducted without regard to race (or traits historically associated with race including hair texture, hair type, and protective hairstyles such as braids, locks, and twists); sex; color; national origin; religion; sexual orientation; gender identity or expression; age; veteran status; political affiliation; disability; genetic information; and pregnancy, childbirth, or related medical conditions. VDH employees have a shared Code of Ethics, which can be found in the bottom banner of our website: www.vdh.virginia.gov.

If you have been affected by DHRM Policy 1.30 layoff and possess a valid Interagency Placement Screening Form (Yellow Card) or a Preferential Hiring Form (Blue Card), you must submit the card before the closing date for this position. The Card may be submitted with the state application as an attachment.

As a V3 (Virginia Values Veterans) employer VDH Welcomes Veterans to apply!

Supplemental Questions: You may be required to respond to position-specific questions at the end of this application. This information will help us evaluate your credentials and qualifications for the job. Failure to respond to any questions may disqualify you from further consideration.

Contact Information

Name: Sonya Dean

Phone: N/A

Email: N/A

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.