Title: Financial Specialist I (00109)

State Role Title: Financial Specialist

Hiring Range: $40,000 - $60,000

Pay Band: 4

Agency: State Council of Higher Educ

Location: St Council of Higher Education

Agency Website: www.schev.edu

Recruitment Type: State Employee Only - E

Job Duties

About the Organization

The State Council of Higher Education for Virginia (SCHEV) is the coordinating body for the nation’s preeminent system of postsecondary education, which includes 15 four-year and 24 two-year public colleges, as well as more than 30 nonprofit and 300 for-profit private schools. SCHEV is responsible for: developing and promoting an educationally and economically sound, vigorous, progressive and coordinated system of higher education; facilitating collaboration among postsecondary institutions that enhances academic quality and operational efficiency; developing and submitting recommendations to the executive and legislative branches on budgetary and policy matters; and providing advisory and/or regulatory guidance to the institutions.

In 2014, SCHEV developed The Virginia Plan for Higher Education, a statewide strategic plan. Updated and approved in January 2021, Pathways to Opportunity: The Virginia Plan for Higher Education is designed to identify trends that the Commonwealth must address if it is to continue to prosper and succeed. The plan provides a roadmap for Virginia to be the “Best State for Education” by 2030. In order to do so, it will fulfill its mission of advancing equitable, affordable and transformative higher education.

While SCHEV is responsible for management of The Pathways plan, execution relies on collaboration among institutions, K-12, general assembly members and staff, Governor’s staff, and other key stakeholders. Ongoing communications, including progress on the measures and targets, as well as initiatives are critical to meeting the needs of the Commonwealth and its citizens.

SCHEV aspires to be a great place to work. It is an environment of public servants committed to developing an educationally and economically sound, vigorous, progressive and coordinated system of higher education in Virginia. We value honesty, quality, diversity, inclusion, growth-orientation, personal well-being, equity, transparency and accountability. And we seek team players who will advance these values through their work and engagement.

SCHEV’s offices are located in Virginia's capital city of Richmond. Richmond is the convergence point of college campuses, the state government seat, a strong entrepreneurial spirit and historical sites. This combination has resulted in a thriving eclectic culture and foodie destination. The growing city juncture is centrally located and less than two hours from the nation’s capital, beautiful beaches and scenic mountains.

About the Position

The State Council of Higher Education for Virginia (SCHEV) is seeking a qualified candidate to assist the Budget & Finance staff in all phases of financial management of the agency. This position requires the ability to analyze and evaluate data in one or more specialty areas including, but not limited to, business operations and processes, budgets, and financial systems. Duties include: reviewing and preparing invoices, vouchers, journal entries, travel reimbursements and other financial documents for on-line entry in Cardinal (Oracle PeopleSoft); ensuring all travel submitted complies with travel CAPP Manual regulations; assist with the record keeping and integrity of Agency Risk Management and Internal Control Standards (ARMICS) documents; maintain filing system for financial transactions processed.

Minimum Qualifications

· Experience and knowledge of state fiscal processes in Cardinal (Oracle PeopleSoft).
· Knowledge of CAPP manual policies and procedures for travel processing.
· Knowledge of Cardinal Chart of Account structure and various modules
· Considerable experience performing accounts payable/receivables responsibilities such as processing remittances, making journal entries, processing electronic deposits, reviewing financial documents, and preparing invoices for payment.
· Experience demonstrating knowledge of eVA, SWAM, SPCC procurement/purchasing procedures and policies to purchase goods and services.
· Experience processing travel claims/reimbursements for staff.
· Experience communicating in writing with demonstrated ability to develop technical guidance/procedural documents and other similar forms of written compunctions.
· Experience demonstrating the ability to interpret and apply policies and regulations.
· Ability to manage multiple projects and work independently, with minimum supervision
· Ability to handle confidential and sensitive issues/documents.
· Experience communicating orally with demonstrated ability to interact verbally to provide feedback as needed to a diverse staff/client population.
· Proficient in the use of Microsoft Word, Excel, and Microsoft Outlook.

Additional Considerations

· Experience demonstrating knowledge of the Commonwealth of Virginia’s fiscal processes.
· Knowledge of Agency Risk Management and Internal Control Standards (ARMICS) or related internal control system experience.
· Considerable experience demonstrating knowledge of eVA, SWAM, SPCC procurement/purchasing procedures and policies to purchase goods and services.
· Experience in the field of higher education finance.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

State employees who have been affected by Policy 1.3 Layoff and possess a valid Interagency Placement Screening Form (Yellow Card) or a Preferential Hiring Form (Blue Card) must submit the card BEFORE the closing date for this position. The card may be scanned and attached to the application or faxed to (804) 371-7401. Please include your name and the position number on the fax cover sheet. You may apply for this position at http://jobs.agencies.virginia.gov. AMERICORPS, PEACE CORPS, AND OTHER NATIONAL SERVICE ALUMNI ARE ENCOURAGED TO APPLY.

State applications will only be accepted as submitted online by 11:55 pm on the closing date through the Recruitment Management System (RMS). Applications submitted via email, postal mail, fax, or in person will not be considered. Applicants are expected to fully represent qualifications and work history on the State

applications and or in resumes. The decision to interview an applicant is based on the information provided in the application, resume, or other relevant documents provided; therefore, it is essential for applicants to supply detailed information. Applications should include complete work history and periods of unemployment if applicable.

Submitting an incomplete state application/resume, or a state application/resume lacking in detail, may impact your interview eligibility. This website will provide a confirmation of receipt when the application is submitted successfully. Please refer to “Your Application” in your RMS Account to check the status of your application for this position.

SCHEV values honesty, quality, diversity, inclusion, growth-orientation, personal well-being, equity, transparency, and accountability.

Equal Opportunity Employer

Contact Information

Name: Taris Harmon

Phone: 804-225-2532

Email: taris.harmon@dhrm.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.