Are you looking for a unique way to support The Commonwealth's Laboratory?  DCLS is always looking for talented scientists and support staff with diverse skills to help fulfill our laboratory's mission! 

This opportunity is for an Administrative Office Specialist who will support The Division of Consolidated Laboratory Services (DCLS) through administrative, clerical, fiscal, personnel and procurement processes. 

DCLS is a division of the Department of General Services (DGS), who makes it easier for government to do business – and Virginians to do business with government – by providing a broad range of services to citizens, the Commonwealth, and businesses.

Title: Administrative Office Specialist - CL078 & CL264

State Role Title: Administrative & Office Specialist III

Hiring Range: $44,000 - $49,000

Pay Band: 3

Agency: Department of General Services

Location: DCLS

Agency Website: www.dgs.virginia.gov

Recruitment Type: General Public - G

Job Duties

The Virginia Department of General Services (DGS) is seeking two professionals to serve as Administrative Office Specialist III's for the Commonwealth’s Division of Consolidated Laboratory Services (DCLS), which is one of the largest and most diverse consolidated state laboratories in the nation. With an annual budget of over 30 million dollars and over 250 state employees, DCLS performs approximately 9 million tests annually. Results from these tests are used confidently by local, state, and federal public health, agriculture, food regulatory, environmental protection, and law enforcement officials serving to protect our citizens, food supply environment and commerce. DCLS is a member of several public health networks and emergency response groups; the Consolidated Laboratory also directs the Commonwealth’s environmental laboratory accreditation program.

As a member of the Administration Group, the Administrative Office Specialist supports DCLS through administrative, clerical, fiscal, personnel and procurement processes. Exercises discretion, confidentiality, and judgement when processing Division files.

Job duties include, but are not limited to:

• Enter procurement orders for division utilizing state systems
• Maintains state-issued credit card in accordance with all state guidelines
• Process personnel transactions
• Process fiscal transactions
• Effectively communicate with various staffing levels
• Ensure compliance with state & agency regulations
• Provide administrative support to division/senior management
• Provide superior customer service to internal and external customers
• Lead other staff on administrative processes
• Exercise discretion, confidentiality, and judgement when accessing administrative files/transactions

Minimum Qualifications

• Experience in office administration & clerical support to varying levels of management (including calendar scheduling & booking, filing documents & file maintenance, answering phones & directing visitors).
  
• Experience purchasing a variety of goods and services.
  
• Experience in Microsoft Office Suite to include Word, Excel, SharePoint & Outlook.
  
• Experience creating spreadsheets, generating reports and entering data.
  
• Must be able to obtain Virginia Contracting Associate (VCA) certification within 12 months of hire date.
  
• Ability to interpret and apply administrative and procurement guidelines and regulations.
  
• Ability to effectively communicate both verbally and in writing.
  
• Ability to work independently and in a team environment with minimal supervision.
  
• Ability to prioritize multiple tasks and meet deadlines.
  

Additional Considerations

• Experience working with eVA Procurement System.
  
• Experience processing state fiscal transactions.
  
• Experience working in public health laboratory environment.
  
• Knowledge of Commonwealth’s Agency Procurement and Surplus Property Manual (APSPM).
  
• Knowledge of laboratory/microbiological/medical and chemical terminology.
  
• Current Virginia Contracting Associate (VCA) certification.
  
  

Applicants will be considered for both positions CL078 & CL264.

DGS offers excellent health benefits at affordable pricing, pre-tax spending accounts, paid life insurance, paid Short- and Long-Term Disability benefits, paid holidays, vacation, and other leave benefits, wellness programs, and a state retirement plan with options for tax-deferred retirement savings including employer matching. DGS is a qualifying employer for the Public Service Loan Forgiveness Program.  

Qualified state employees may be eligible for student loan forgiveness through the Federal Public Service Loan Forgiveness Program (PSLF). As a full-time employee with the Virginia Department of General Services, Division of Consolidated Laboratory Services, you may be able to take advantage of this program! Visit the site Public Service Loan Forgiveness Program for more information including eligibility requirements.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

DGS will record information from each new employee’s Form I-9 (Employment Eligibility Verification) into the Federal E-Verify system to confirm identity and work authorization.

Sponsorship will not be provided for this position now or in the future. Confirmation of eligibility to work will be required at time of hire.

The selected candidate must pass a fingerprint-based criminal background check.

Fax, e-mail or mail applications will not be accepted. The online State application must contain all required information and fully respond to the questions to be considered for this job opportunity.

For assistance or computer access, please visit your local Virginia Employment Office or contact our office at jobs@dgs.virginia.gov or call 804-786-3910.

Applications will be accepted until a suitable pool of candidates is received. After 5 business days, this position may be closed at any time.

The Virginia Department of General Services is an equal opportunity employer. Minorities, individuals with disabilities, veterans, and individuals with AmeriCorps, Peace Corps, and other national service experience are encouraged to apply.

Applicants in need of accommodation during the application and/or interview process may contact DGS at 804-786-3910 for assistance.

The online state application must contain all required information and fully respond to questions to be considered for this job opportunity. For assistance or computer access, please visit your local Virginia Employment Office or contact our office jobs@dgs.virginia.gov or 804-786-3910.

Blood-borne pathogen training will be provided by the employer. In order to comply with OSHA blood-borne pathogen requirements, DCLS offers the Hepatitis B vaccine.

DCLS employees are designated as essential personnel. This designation requires DCLS employees to report to the workplace or at an assigned remote location during state authorized closings or delays (i.e., weather-related closures/delays, holidays, etc.), unless otherwise instructed by management.

Contact Information

Name: DGS Human Resources

Phone: 804-786-3910

Email: jobs@dgs.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.