Title: Contracts & Procurement Coordinator

State Role Title: 19152

Hiring Range: Up to $99,250

Pay Band: 5

Agency: Dept Behavioral Health/Develop

Location: Central Office

Agency Website: www.dbhds.virginia.gov

Recruitment Type: General Public - G

Job Duties

The Department of Behavioral Health and Developmental Services (DBHDS) is seeking a motivated individual to serve as a Contracts and Procurement Coordinator for the Commonwealth’s state operated hospital system to augment, implement, and support the mission and vision of DBHDS. DBHDS operates nine (9) high reliability behavioral health hospitals, one (1) long term care hospital, one (1) training center for individuals with intellectual disabilities, and one (1) center for rehabilitation of sexually violent offenders. The purpose of this position is to work within the Facility Services Division, while serving as the subject matter expert for the division and state facilities regarding Commonwealth of Virginia procurement and contract processes, as well as eVA. Specific duties include monitoring all Facility Services contracts; maintaining situational awareness of the various funding streams that are utilized for contracts, general contract performance, and contract spending; and providing technical assistance and support to contract administrators. This position will also serve as the liaison to and coordinates with agency management; serve as business owner for projects requiring enterprise support and initiatives; and lead the development of activities to ensure standardized, enterprise, and modernized procurement and contract management across the 12 facilities, based upon short and long-range strategic planning. Intermittent travel to the 12 state operated facilities and/or the Richmond Central Office is required.

Additional responsibilities:
• Working with the twelve state facilities to ensure use of appropriate and modern procurement processes.
• Aiding the facilities in implementing contract oversight and monitoring processes to ensure appropriate and maximum beneficial utilization of contracts.
• Assisting in implementing consistency in procurement processes.
• Providing training to various Facility Services, facility staff, and others within the agency as needed, regarding procurement processes and proper use of eVA.
• Assisting the division and facilities in creating more efficient and effective oversight, monitoring, and utilization of contracts and contract processes.
• Coordinating policy and program development and implementation.
• Monitoring and collaborating with other departmental programs and offices.

Minimum Qualifications

• Knowledge and expertise in best practices regarding procurement and contract administration, specifically related to the Virginia Public Procurement Act.
• Experience related to best practices in Procurement processes and administration of contracts.
• Ability to develop, administer, and oversee contracts, including ensuring vendor compliance with the contract requirements.
• Experience with reviewing and processing of invoices.
• Ability to provide training to other agency staff with various levels of experience with procurement, contract administration, and use of eVA.
• Experience in developing and administering trainings for diverse groups of people.
• Excellent organizational, oral, and written communication skills.

Additional Considerations

• Knowledge of Virginia’s public behavioral health system.
• Certification as a VCARM and VCA or within one year of employment.
• Previous experience with VPPA.
• Experience with the Virginia’s eProcurement Marketplace (eVA).

DBHDS is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, gender identity, sexual orientation, national origin, political affiliation, disability, genetic information, age, retaliation, parental status, pregnancy, military service/status, or other non-merit factor. We commit to a diverse and inclusive workforce that is reflective of the Commonwealth of Virginia.

In addition, the Commonwealth of Virginia/DBHDS offers excellent health and life insurance benefits, access to Short-Term (STD) and Long-Term (LTD) Disability benefits, twelve (12) paid holidays and other leave benefits, and a state retirement plan with options for tax-deferred retirement savings including employer matching.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

This position is eligible for telework opportunities; availability, hours, and duration of telework shall be approved as outlined in the Commonwealth telework policy.

For consideration, interested applicants must apply by completing the online application. A resume may also be included with your submission. However, emailed, faxed, and hand-delivered applications and/or resumes will not be accepted. This position is open until filled; however, applications/resumes will begin to be reviewed within seven (7) business days of the date of this posting. Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act.

DBHDS welcomes all applicants authorized to work in the U.S. For more information on how to seek this authorization, please refer to Working in the United States or contact the U.S. Citizenship and Immigration Services office directly.

For any technical assistance with the jobs.virginia.gov website, please contact applicantinquiry@dhrm.virginia.gov.

Contact Information

Name: ShaKiera Miles

Phone: N/A

Email: shakiera.miles@dbhds.virginia.gov - No Submissions, to include resumes.

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.