Title: Operations Analyst

State Role Title: Prog Admin Specialist II

Hiring Range: $65,425-$106,315

Pay Band: 5

Agency: VA Dept of Transportation

Location: Culpeper District Complex

Agency Website: www.virginiadot.org/jobs

Recruitment Type: Agency Employee Only - A

Job Duties

Safety

VDOT employees are expected to routinely demonstrate safety behaviors as well as advocate and practice safety in everyday work activities. Manages area(s) of responsibility to ensure a safe and healthy work environment. Demonstrates and routinely practices safety behaviors as a condition of employment. Reports all safety accidents, incidents and/or concerns appropriately and in a timely manner.

Designated Emergency Operations

As defined by VDOT Department Memorandum (DM) Number: 17-1 – Emergency Operations and Traffic Management, VDOT is an emergency operation agency. Positions physically working within district boundaries, including those that administratively report to Central Office, may be assigned to emergency response duties at the discretion of the District Engineer or Administrator. Positions physically working within Central Office locations may be designated upon request and coordination among the respective District Engineer or Administrator and Chief. Assignments are updated annually. Not all designated employees are provided an emergency operations assignment. Report to work when called to support emergency operations. Maintain communications regarding work schedules with both your regular and emergency response supervisor. Notify emergency supervisor of pre-approved leave that would impact rotational schedule and your reporting for duty if activated. Keep abreast of weather forecasts for duty readiness in reporting. Makes personal contact with emergency response supervisor to determine if and when services are needed for approaching event.

SWAM

Support the intent of current Executive Orders and the goals of the Agency SWAM Procurement Plan when making vendor sourcing decisions for all procurements. Work assignments and vendor sourcing decisions are performed in accordance with appropriate Executive Orders and all applicable procurement laws, policies, regulations, and procedures. Agency SWAM Procurement Plan is followed. Successfully complete the required SWAM Training.

Develop and administer District Operations multi-year program and the annual operations plan that includes operating budget spend plan, service and investment plan, and direction regarding service and investment delivery method.

Work in conjunction with the Operations Project Administrator to support the development of district operations projects and contracts.

Significant involvement and proactive partnering with Central Office regarding funding sources, funding streams, timing, and availability.

Works closely with Operations Divisions on field input, asset condition, historical expenditure trends, funding availability and regional priorities.

Provide oversight and guidance to ensure that budget deficits and surpluses are addressed in the most timely and effective manner.

Assist District Operations Director by coordinating the development, implementation, and monitoring of the district-wide operations performance management program and operations strategic plan.

Provide guidance to the district staff to ensure successful completion of the annual operations spend plan within allocation.

Track key performance management indicators for the operations program.

Manage and lead special program initiatives, projects as assigned. Represent the District on various committees, task groups.

Oversee district invoicing process for Statewide Transportation Operations Center contract.

Coordinate performance metric tracking with senior management and other district staff.

Ensure that applicable measures are properly documented and stored. Coordinate with Operations Division staff to ensure that invoices are processed in a timely manner.

Oversee and administer all Contract Administration responsibilities for the on-call Traffic Engineering professional services contract. Ensure task orders are appropriate for contract. Receive and review task order proposals. Track progress on all task orders.

Review contract invoices, receive input from Task Manager then process all invoices for payment.

Oversee and manage VDOT evaluation process of contractor. Maintain contract and task order documentation.

Performs IMS data entry and ensures accuracy of daily reporting.

Minimum Qualifications

• Extensive knowledge of budget planning process, procedures, policies and practices.

• Proven ability to work independently; set priorities, schedules, resolve issues and make timely decisions.

• Ability to effective plan, direct, and manage efforts through others.

• Ability to proactively identify problems, facilitate solutions while representing the Region at statewide, regional, other committees and work groups.

• Experience in developing a comprehensive operational budget, spend plans, monitoring, analyzing budget data and strategic and short-range plans.

• Skill in utilizing Financial Management Systems, developing spreadsheets and other common computer applications.

• Proven ability to provide quality customer service to customers, and to provide technical and policy support to the Region.

• Experience negotiating outcomes and working with diverse customer groups.

• Proven ability to gather, analyze data, use data gathering technologies, and reach sound, logical conclusions.

Additional Considerations

• Experience in developing a comprehensive operational budget, spend plans, monitoring and analyzing budget data and strategic and short-range plans. Experience negotiating outcomes and working with diverse customer groups.

• Proven ability to provide quality customer service to internal and external customers, and to provide technical and policy support to the Region.

• A combination of training, experience, or education in Business Administration, Operations Research, Operations Management, Financial Planning, Engineering or related field desired.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

The decision to interview an applicant is based on the information provided in the application or optional resume; therefore, those who fully represent their qualifications will be more successful with obtaining an interview. Submitting an incomplete application or resume lacking relevant experience detail may impact interview eligibility. State applications or resumes submitted via email, postal mail, fax, or in person will not be considered.
We are a "Virginia Values Veterans" (V3) official certified company and state agency that provides hiring preference to Veterans and Members of the Virginia National Guard in support of Executive Order 29, (2010). If you are a Veteran or Virginia National Guard Member, we urge you to respond accordingly on your state application.
VDOT utilizes a market based pay program, which has been approved by DHRM. Therefore, advertised rates of pay may or may not align with the Commonwealth pay bands.

Why Choose VDOT:
In addition to a rewarding work experience, VDOT offers core benefits including competitive health and life insurance programs, pre-tax spending accounts, and leave programs. Employees participate in a State Retirement Plan; a tax-deferred Retirement Savings Plan with employer matching provision is also available. Also, the State funds a Short and Long Term Disability Program. Miscellaneous benefits include paid holidays, training and tuition assistance programs, wellness programs, etc.

VDOT employees have Shared Values and abide by a Code of Ethics. Our culture includes teamwork, transparency, nimble learning, creativity, and collaboration of work that values differences. We encourage all those who apply to review our values and ethics. Click here to review http://www.virginiadot.org/about/mission andvalues.asp. If you share these values, we invite you to apply. Your success in our organization depends upon sharing these values and keeping this Code of Ethics.
VDOT is driven by safety, service to the community, and commitment to excellence! If you are driven by innovation and a passion for roadway maintenance, we want you to join our team to keep Virginia moving. As a (insert position), you will use our foundational drivers to play a crucial role in shaping the highways that connect communities and drive progress across the Commonwealth of Virginia.

Contact Information

Name: Alyssa Allen

Phone: 540-642-8401

Email: Alyssa.allen@vdot.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.