Title: INTERNSHIP: Finance Compliance (Hybrid Work Schedule)

State Role Title: INTERNSHIP: Finance Compliance (Hybrid Work Schedule)

Hiring Range: INTERNSHIP: Finance Compliance (Hybrid Work Schedule)

Pay Band: UG

Agency: Virginia Retirement System

Agency Website: varetire.org

Recruitment Type: General Public - G

Job Duties

The Policy, Planning, and Compliance department is partnering with the Finance department to establish standard overpayment procedures. The Finance Compliance Intern will research current contact information for probate offices, and will communicate with them to locate estate status information. The incumbent will document their procedures for future use, per locality. Responsibilities include submitting/filing necessary paperwork to make a VRS claim, as needed and on a case by case basis.

• Document project requirements by meeting with stakeholders to identify business needs in establishing standard overpayment procedures; keep leadership advised of procedures status.
• Coordinate stakeholder meetings or outreach as needed.
• Research current contact information for probate offices, via online or phone.
• Research public records and court documents to determine the status of member estates.
• Identify and pursue necessary steps, including submitting/filing necessary paperwork for VRS to make claims for overpaid funds against, or provide funds due, to member estates.
• Document claim, and payments to estate recovery steps for each locality – to be used as a part of the standard overpayment procedures.
• Develop a communications plan to inform staff on project status, and retrieval of standard overpayment procedures information.
• Effectively work with multiple internal departments and all levels of staff to move the project forward.
• Perform filing and general administrative tasks.
• Maintain confidentiality of Personally Identifiable Information (PII) and other sensitive data.
• Perform other projects, or duties as assigned.

Minimum Qualifications

Working towards an undergraduate degree, or certificate in finance, business, political science, records and information management, or closely related field (from an accredited college or university). Proficiency in MS Office suite and using general computer software. Demonstrated experience in working with SharePoint, or similar software. Demonstrated ability to conduct research, and document detailed procedures.

The successful candidate must also have the following key competencies: project management skills, ability to prioritize tasks and work independently, ability to meet deadlines on multiple projects, attention to detail and accuracy, excellent interpersonal and communication skills, excellent organizational, analytical and problem-solving skills, ability to maintain confidentiality; and a professional, positive demeanor.

Additional Considerations

Previous experience handling, locating, and understanding court records, preferred

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

*VRS is unable to provide sponsorship, for this position*

Currently, this position has a hybrid work schedule - requiring work in the office two days per week, and work remotely three days per week. The selected candidate must be able to work in the office any day of the week as required by the manager, and per the agreed upon internship schedule.

Contact Information

Name: Human Resources

Email: careers@varetire.org

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.