Title: Contract Monitor- Traffic

State Role Title: Engineering Technician III

Hiring Range: $62,764-$101,992

Pay Band: NV 4

Agency: VA Dept of Transportation

Location: NOVA Traffic Field Ops/IS

Agency Website: www.vdot.virginia.gov/careers

Recruitment Type: General Public - G

Job Duties

NOVA Traffic Operations is seeking a Contract Monitor to oversee the inspection, monitoring, and compliance of signs and other traffic device maintenance contracts and TOC service contracts. You will interpret contract provisions, provide technical guidance to contractors and field personnel, resolve routine contract issues, monitor contract expenditures, and provide input in the development of maintenance contracts.

Responsibilities include but may not be limited to:

Communications- Communicate with contractors to discuss contract questions, resolve conflicts and to review and respond to citizen concerns and complaints regarding contract related issues. Review safety issues and communicate to contractor.

Quality Assurance and Control- Provide contract quality assurance by evaluating contracted work and operations to ensure work meets standards set forth in contract and VDOT specifications, standard, manuals and plans. Prepare reports on quality of work accomplished and monitor contractor achievements for performance requirements. Notify contractor, district and central office staff of work requiring remediation. Ensure remediation work is completed.

Field Inspection- Coordinate field inspection activities with other maintenance staff and managers, contractors, and monitor staff. Monitor completion of contract work and inform management staff of issues and activities in their areas. Act as a liaison to facilitate resolution of contract-related matters with internal and external parties. Compile routine and non-routine reports to supervisor and other staff to inform of contract status, expenditures, percent completion, etc. Provide data and input for use in and assists with formulation of service, RAAP, and SAAP contracts. Assist with the development of contracts. Develop cost estimates for management. Update computer records. Provide estimates and documentation for reimbursement of expenditures.

Contract Monitoring- Monitor contracts and provide guidance and direction to field workers. Review and verify completed contract work. Address and document contractor performance issues and notify manager. Review requirements and interpret and identify contract specifications. Perform contract monitoring, field inspections and audit of operations based on performance data. Monitor compliance with established standard operating procedures.

Field Data Compilation- Compile and review field data to assist in development of future contracts. Review, edit, and provide input on Standard Specifications and Copied Notes. Maintain records to support development of future contracts. Respond to requests for input, data, and comments from contract development staff. Prepare routine and ad hoc reports to support contract development-related decisions. Validate contract invoices, audit service level agreements.

Contract Monitoring, Inspection and Review and Oversight- Provide guidance and direction to field monitors. Review and verify completed contract work. Address and document contractor performance issues and notify manager. Review requirements from managers on prospective maintenance items and interpret and identify contract specifications in order to complete contract documents. Communicate with contractors to discuss contract questions, resolve conflicts, and to review and respond to citizen concerns and complaints regarding contract related issues. Review safety issues and communicate to contractor. Perform contract monitoring, field inspections and audit of operations based on performance data. Monitor compliance with established standard operating procedures.

Minimum Qualifications

• Ability to maintain detailed records, perform mathematical measurements and calculations.
• Knowledge of work zone safety requirements.
• Valid driver's license.
• Skill in use of computers to maintain records, prepare reports, correspondence and use relevant applications for maintenance of traffic control devices.
• Ability to read, interpret contract plans, relevant standards, policies and legal requirements.
• Experience in an operations maintenance environment and experience working with contracts for traffic control devices.
• Ability to oversee staff, programs and budgets.
• Knowledge of materials and components of traffic control devices.
• Ability to communicate verbally and in writing with customers.
• Considerable knowledge of traffic control devices, their operation, contract components, and field inspection techniques.

Additional Considerations

• A combination of training, experience, or education in Engineering Technology or related field desired.
• Experience with Intelligent Traffic Systems (ITS)

certifications
• IMSA Level I Construction certifications
• ACI Concrete
• VDOT Soils and Aggregate
• Pavement Marking

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

State applications will only be accepted as submitted online by 11:55 pm on the closing date through the PageUp System. State applications submitted via email, postal mail, fax, or in person will not be considered. Applicants are expected to fully represent qualifications and work history on the State application and/or resume. The decision to interview an applicant is based on the information provided on the application, therefore, it is essential to fully complete each section of the application and provide detailed information. Submitting an incomplete state application, or a state application lacking in detail, may impact your interview eligibility.

RMS/PageUp provides a confirmation of receipt when your application is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

In addition to a rewarding work experience, VDOT offers excellent health and life insurance, benefits, pre-tax spending accounts, state funded Short- and Long-Term Disability, paid holidays, vacation, tuition assistance, free wellness programs, and a state retirement plan with options for tax-deferred retirement savings including employer matching.

We are a “Virginia Values Veterans” (V3) official certified company and state agency that provides hiring preference to Veterans and Members of the Virginia National Guard in support of Executive Order 29, (2010). If you are a Veteran or Virginia National Guard Member, we urge you to respond accordingly on your state application. VDOT is an Equal Opportunity Employer. For more information, please visit “Information for VDOT Employees and Applicants” at: http://www.vdot.virginia.gov/policies/employees/.

We have Shared Values and a Code of Ethics: your success in our organization depends upon modeling these values, therefore please access the following link: https://www.vdot.virginia.gov/about. Click on Mission statement, shared values, and code of ethics to review them and if in agreement, we welcome you to apply.

All candidates selected for an interview may be required to perform a skills demonstration as part of the interview process.

All employees are required to work in emergency situations, to include weekends, holidays, and after normal business hours; assignments may vary based on business needs.


Fingerprint-based background checks, references, work history, and DMV records will be verified prior to employment. Applicants must be eligible to work in the United States. H1B VISA Sponsorship is not available. VDOT utilizes a market-based pay program, which has been approved by DHRM. Therefore, advertised rates of pay may or may not align with the Commonwealth pay bands.

The Virginia Department of Transportation (VDOT) is an Equal Opportunity Employer by both policy and practice. For more information about our employment practices, please visit “Information for VDOT Employees and Applicants”: http://www.vdot.virginia.gov/policies/employees.

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Vocational Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Veterans are encouraged to answer Veteran status and submit their disability documentation, if applicable, to DARS/DBVI to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link: https://www.dars.virginia.gov/drs/pathways/PWContact.aspx, or call DARS at 800-552-5019, or DBVI at 800-622-2155.

Contact Information

Name: Danielle Rayner

Phone: 703-259-2378

Email: danielle.rayner@vdot.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.