Title: Deputy Clerk - Nottoway CDC

State Role Title: Deputy Clerk

Hiring Range: $40,042

Pay Band: UG

Agency: Supreme Court

Location: 11th Dist. CSU Nottoway

Agency Website: www.vacourts.gov

Recruitment Type: General Public - G

Job Duties

Job Summary – The Deputy Clerk (Grade 8) is assigned operational responsibilities and is able to complete complex tasks with minimal supervision in a high volume, fast paced office with frequent deadlines. This individual personally handles the operational activities required for efficient caseload processing in the following areas: records management, cash processing, and service to the public. The Deputy Clerk is required to plan, schedule, and monitor these activities to coincide with the overall needs of the court, other criminal justice agencies, and the public. Ensures court’s instructions are executed and legal documents prepared with accuracy and in accordance with state and local policies.

Essential Duties & Responsibilities – Duties include preparing detailed court documents in accordance with established guidelines, automated case management system data entry, scheduling matters for court, preparing correspondence, filing court documents, daily docket preparation and attending court sessions. Additional responsibilities include answering phones, assisting customers at the counter, accessing fines and costs, receipting payments, closing and balancing of cash register. Bookkeeping and daily cash reconciliation experience is required. Must be able to multitask, meet frequent deadlines, process excellent verbal/written communication skills and assume additional responsibilities as assigned by management.

Minimum Qualifications

High School diploma or equivalent required. Most competitive applicants will have considerable court, business, or office related experience. Applicants must have excellent organizational and accuracy skills in this high detailed-oriented position; possess significant knowledge, skills, and abilities in personnel management, time management, and performance management. Excellent written and verbal communication skills and advanced knowledge of office automation systems and computer software required.

Additional Considerations

Court experience and experience handling money preferred.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Contact Information

Name: Charlisa Clarke

Phone: No Calls

Email: humanresources@vacourts.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.